Snow Removal and Ice Control Services

The Town of Herndon is soliciting bids under IFB 27-01 for a firm-fixed price contract to provide comprehensive snow and ice removal services on primary, secondary, and subdivision roads. The contract consists of an initial one-year term with four optional one-year renewals. Qualified firms must provide all necessary labor, equipment, and materials, ensuring that all vehicles meet VDOT standards for signage and lighting and are operated by experienced, licensed operators. Bids must be submitted electronically via the OpenGov portal by October 6, 2026, at 12:00 pm. Notably, Addendum No. 1 has excluded Item 01 (Dump Truck services) from the bid form. Award will be granted to the lowest responsive and responsible bidder, with the Town reserving the right to award multiple contracts. Evaluation is based on fixed unit pricing, an equipment review of the inventory listed in Attachment A, and the bidder's proven capacity and experience, including references from at least three similar projects performed in the last three years. Contractors must maintain significant insurance coverage, including 2 million dollars per occurrence for general liability and 1 million dollars for automotive liability. Key operational requirements include the installation of Town-supplied plow frames by November 1st and a requirement for all personnel to be proficient in English for safety and operational effectiveness.