Snow Removal Services - Williamsburg/Franklin M7B

The solicitation issued by the Virginia Department of Transportation (VDOT) addresses the procurement of snow and ice removal services for the Hampton Roads District—specifically covering Williamsburg and Franklin residencies—for the 2025-2026 winter season under the M7B program. This notice invites contractors to register and participate in an indefinite-quantity, as-needed basis agreement to provide equipment and operators for winter weather response efforts. Interested contractors must register via the Plow4Virginia online portal and maintain active status within the Virginia eProcurement Portal (eVA). There are no guaranteed minimum quantities of service; contractors will be compensated based on hourly operational rates for a variety of equipment types, including motor graders, multi-axle dump trucks, 4WD pickups, and mobile anti-icing chemical spray tanks, with unit prices provided per hour worked. Small business participation is encouraged, with a stated goal of 42%, and certification with the Virginia Department of Small Business and Supplier Diversity (SBSD) is recognized for socioeconomic preferences. The scope of work requires the contractor to furnish all necessary equipment, operators, fuel, tire chains, tools, and materials, ensuring continuous, reliable operations during weather events to clear snow and ice from state roads. Rigorous equipment inspection and verification are conducted by VDOT at designated locations prior to service acceptance, with requirements including documented vehicle registration, insurance, and compliance with federal and state regulations including OSHA and the Virginia Work Area Protection Manual. Equipment must be clearly marked with company identification and safety signage. Invoicing is conducted electronically through VDOT’s Hired Equipment Time Tracking System tied to the Plow4Virginia portal. The contract contains standard compliance provisions related to non-discrimination, immigration law adherence, non-debarment certifications, and safety standards, but does not contain formal Federal Acquisition Regulation (FAR) clauses or typical federal contract evaluation criteria. The contract value is estimated between $1.5 million and $5.2 million depending on hours utilized, but pricing is based solely on hourly unit rates without fixed total quantities, and services will be requested exclusively by VDOT on an as-needed basis during the snow season through April 30, 2026.