Software License and Service Agreement with NM Junior College

The contract pertains to a three-year Software License and Service Agreement between Santa Fe Community College and Ellucian, with a total value of approximately $207,697. It involves the continued licensing, maintenance, and support of the college’s Banner ERP and Student Information System (SIS), systems for which Ellucian holds proprietary rights, making the procurement a sole source under New Mexico statutes. The justification documents confirm that no alternative vendors can provide the required services due to proprietary restrictions, and the process included a 30-day public posting with no objections. The agreement emphasizes exclusive licensing rights, negotiated pricing, and renewal options, with the contract signed by college officials and approved through internal processes. The procurement is governed by New Mexico law, specifically statutes that regulate sole source acquisitions, and does not incorporate federal FAR clauses or standard federal contract clauses. The contract does not specify detailed clauses, inspection and acceptance procedures, packaging or shipping standards, or specific evaluation criteria, as it is primarily administrative and financial in nature. Payment terms, invoicing procedures, and performance schedules are not explicitly detailed, but the contract’s scope clearly indicates ongoing support and licensing services over the three-year period. Supporting documentation includes justification forms, vendor quotes, and approval signatures, but lacks explicit references to federal certifications, representations, or detailed technical standards. Overall, the agreement reflects a specialized, proprietary service arrangement with Ellucian, executed in compliance with state procurement laws, with no competitive evaluation involved.