Software Licenses, Online Subscriptions, and Software Support

Northwest Independent School District is soliciting proposals under RFP 025-029-11-004 for software licenses, online subscriptions, and software support, which specifically includes training. The scope covers a wide range of functional areas, including core academic subjects, special education, and various management and productivity tools. Software must be compatible with common operating systems such as Windows, iOS, macOS, and ChromeOS, and can be deployed via web-based platforms or direct installation. This is an Extended Response Period bid, meaning awards will be made to multiple vendors on an incremental basis as proposals are received and evaluated. The district does not guarantee specific purchase quantities or dollar amounts, as procurement will occur on an as-needed basis. The initial term of the contract runs from the date of award through June 30, 2026, with the district reserving the right to extend for up to three additional one-year terms. Proposals are due by October 30, 2028, with a question deadline of October 16, 2028. Evaluation is based on technical completeness, bidder qualifications regarding financial and contractual history, and prior performance with the district. Critical compliance requirements include the submission of a completed Data Privacy Agreement, IRS Form W-9, and the Texas Ethics Commission Form 1295. Additionally, vendors must adhere to strict insurance requirements, including an A.M. Best rating of A and naming the district as an additional insured. All deliveries must be freight prepaid FOB destination, and the contract is governed by the Uniform Commercial Code as adopted in the State of Texas, with legal venue in Denton County.