Software Licenses, Online Subscriptions, and Software Support

Northwest Independent School District is soliciting proposals for software licenses, online subscriptions, and associated software support, which includes training for purchased software, through an Extended Response Period bid with a submission deadline of October 30, 2028. The solicitation, identified as 025-029-11-004, allows for multiple vendor awards on an incremental basis throughout the open period, with no guarantee of purchase volume or dollar amount—orders will be issued as needed. Proposals must include mandatory attachments such as the Certificate of Interested Parties, IRS W-9, Conflict of Interest Questionnaire, Texas Data Privacy Agreement, and the district’s Standard Terms and Conditions, and must comprehensively address 98 bid attributes with responses limited to 1,000 characters per field where applicable. Evaluation of proposals will prioritize price/discount at 30%, followed by how well the offering meets district needs at 15%, with additional weight given to vendor reputation, quality of goods and services, past relationship with the district, and support team considerations, forming a trade-off process that favors overall value over lowest cost alone. Deliveries must be made FOB destination within 60 days of purchase order issuance, with all freight charges prepaid by the vendor and no additional shipping fees permitted. All goods must be new, unused, in original packaging, and compliant with OSHA standards, accompanied by Material Safety Data Sheets and a minimum one-year parts-and-labor warranty. Vendors must certify they are not debarred or suspended, have no felony convictions requiring disclosure, and comply with anti-lobbying provisions under the Byrd Amendment if the contract exceeds $100,000. Background checks are required for vendor staff with student contact, and insurance coverage of $1 million each for general, auto, and excess liability must be provided, naming the district as an additional insured. Proposals must be submitted electronically via the district’s e-Bid portal in PDF format, with mailed submissions accepted only for physical media like CDs. Invoices must be paper-based, mailed to the district’s accounts payable address, itemized with purchase order numbers, and payment remains subject to annual funding availability under a non-appropriations clause.