Soil Preparation and Regrading of Mill Creek Park Site

1. Request for ProposalLocation: Mill Creek Park. The first parcel on the east side of Mill Creek Rd. Telluride, CO 81435The San Miguel County Parks & Open Space department is seeking qualified bidders for soil prep, fine grading and revegetation of the Mill Creek Park Parcel. Mill Creek Park is a 1.09 acre site located on the northwest corner of the SH145 Spur and Mill Creek Road diagonally across from the Shell gas station as you enter the Town of Telluride. Last year we had the southern half of the parcel graded, historic foundations covered, and revegetated the disturbed location.This project will include all preparations, machinery and materials necessary to fine grade, resurface, and prepare the soil with compost amendment, and revegetate with a County approved seed mix, which will be provided by the Parks & Open Space Dept.2. BackgroundThis is a new San Miguel County Park on land that is an added part of the previously recorded, historic San Miguel City, a National Historic Landmark site directly associated with Telluride’s mining boom of the late 19th century and the first (1876) established township in present-day San Miguel County. The park’s location is approximately 1.3 miles west of the Town of Telluride alongside the popular Telluride Bike Path paved recreational trail that travels between Telluride and Lawson Hill. The site is adjacent to Highway 145, and across the highway from the Telluride Valley Floor Open Space and the San Miguel River. This park is 1.09 acres in size, defined by the boundaries of the parcel owned by San Miguel County, and is nestled into the corner of the intersection of Highway 145 and Mill Creek Road at an average elevation of approximately 8,750 ft. The site is gently sloped to the south, with a variety of trees, shrubs and grasses fed by a small irrigation ditch which flows intermittently through the parcel. Soils are characterized as gravelly loams, typically associated with alluvial fans, stream terraces and mountain slopes, with depths up to 80 inches.Remnants of the historic San Miguel City have been found on site, although any architecture that once was present here is now gone. Historic artifacts and features are located throughout the parcel, but the majority of artifacts present appear to be coming from underground via rodent activity. It is assumed that due to the site’s close proximity to the town and bike path, illicit artifact collection may have taken place over time and the lack of artifacts on the present ground surface could suggest vandalism. However, according to the Colorado Cultural Resource Survey performed by Metcalf Archaeological Consultants, Inc. in April 2021 and recorded at Colorado Historical Society, Office of Archaeology & Historic Preservation, Denver, the site and some specific features have a clear presence of potentially intact subsurface 2 archaeological cultural materials (Cultural Resources Inventory for the Mill Creek Park Development, for San Miguel Parks & Open Space, Telluride, Colorado). The report notes the historic setting and feeling are compromised as modern developments in the immediate area have altered the environment and the experience of being at this location, which no longer reflects the life of an historic mining town. However, through at least one feature, a historic foundation, a connection can still be drawn between the site and its history as the early mining town of San Miguel, an important predecessor of nearby Telluride. The consultants’ report also suggests that historic interpretive signage/ displays are incorporated into the park plan area. The historic foundations on site have been buried.3. Scope of Work and DeliverablesSan Miguel County requests proposals include:Procure all machinery, materials and labor necessary to complete the job.Take precautions to prevent disturbing the stream, existing trees or the buried historical foundations.Grade and resurface the 1.09 acre parcel using the attached grading plan. (See attached)The land south of the utility pole has been roughly graded, covering historic foundations and artifacts. The southern portion has not been soil amended with compost. (See attached map)Strip the topsoil to 6” deep and stockpile, then set the subgrade to 6” below the final grade, place the stockpiled topsoil and amended with compost at a ratio of 6 cubic yards per 1,000 square feet.Composted material shall consist of aged organic matter, free of weed or other noxious plant seeds, lumps, stones, or other foreign contaminants harmful to plant life, and having the following characteristics based on a nutrient test performed no longer than 3 months prior to its incorporation into the project:Organic matter: twenty five percent (25%) maximum.Salt content: Five (5.0) mmhos/cm maximum.pH: 7.5, maximumAfter regrading, the disturbed location will need to be revegetated with a County supplied seed mix.The site must be returned to visitor ready condition.A site pre-bid visit at the Mill Creek Park location is mandatory in order to respond to this RFP. Please contact Janet Kask (see below) to schedule. It is the responsibility of the bidder to arrange for a pre-bid site visit or a self-guided visit.4. Proposed ScheduleWork to be completed by: July 1st, 20265. Milestone Proposed DatesRFP Issued 10/27/25Pre-Proposal Site Visit Deadline 11/26/25Proposal Due 11/28/25Contract (Tentative) 12/5/25Project Kickoff (TBD)Project completion No later than July 1st, 2026All dates are subject to change at the discretion of the County.6. InquiriesInquiries or questions on the contents and requirements of the RFP will be accepted in written electronic form only. Inquiries can be emailed to the attention of: Janet Kask to For security reasons, you must enable JavaScript to view this E-mail address. using the subject line “Soil Prep and Regrading of Mill Creek Park”.Substantive requests for information received may be responded to in writing by the County in the form of an addendum to this RFP and sent to all recipients of the RFP.7. Proposal RequirementsProposals must include clear descriptions of the contractor’s capabilities to perform the requirements of the RFP, including the following:Transmittal Letter. This short letter should outline the Contractor’s ability to provide the scope of services requested. Please describe the company, including: name, address, number of years in business, and primary contact. This letter must be signed by an officer who is authorized to bind the Consultant and state that the proposal is binding for 90 days from the submission deadline for proposals.Staff Experience. Include a brief description of each key staff member assigned to a typical project. Identify any sub-consultants proposed to serve on the project as well.Sample Projects. Include up to three (3) sample projects, including tasks and deliverables provided to the owner that are similar to what the County seeks. Include a brief description of the project, owner contact information, and project cost.Exceptions. Please include a statement regarding exceptions. If no exceptions are included, the County expects the Consultant will be able to sign the County’s contract and provide the required insurance and indemnification.Fee Estimate. Please submit a fee estimate for the total project cost for requested Scope of Word and Deliverables, including each of the tasks outlined in the scope of work and the total number of hours expected. Also, provide a menu of pricing for scenarios and strategies.Signatory Requirements. The Transmittal Letter must be signed by the contractor’s representative who is empowered with signatory authority for the company. The form may be accompanied by a Corporate Resolution.”8. Proposal SubmissionThe proposals must be submitted by 11/28/25 Mountain Time. Late proposals will not be accepted. It is the Consultant’s responsibility to see that the Proposal is received at the proper time. The County is not responsible for delayed deliveries due to connectivity problems. The time the proposal is logged as received in the County’s email system shall determine the official time received. Please submit an electronic copy of the proposal to the attention of: Janet Kask For security reasons, you must enable JavaScript to view this E-mail address. with subject heading “Soil Prep and Regrading of Mill Creek Park”.9. Agreement for ServicesThe contractor shall review and execute the Independent Contractor Agreement contract prior to beginning work. Upon award, this contract will define the project, the term and services to be performed. This is a legal-binding document between the contractor and San Miguel County. A draft Independent Contractor Agreement is attached for your review.10. Selection Procedure and Evaluation CriteriaThe County will have a Selection Committee for the evaluation and ranking of proposals. The County may conduct interviews if determined necessary after review of the proposals. The top three (3) ranked companies based upon the proposals (and interviews if held) will be given the opportunity to execute a professional services agreement with the County. If an agreement regarding scope and fee is not reached within a reasonable period, the County may pursue negotiations with the next-ranked firm or reissue the RFP altogether. The Proposals will be evaluated and rated based on the factors listed below.11. Evaluation Criteria and Max PointsCompany qualifications and capacity 20 pointsQualification and experience of key personnel 20 pointsAvailability of the contractor to complete the project on time or before the deadline 20 pointsCost, approach and scheduling of the tasks required 30 points12. Bidding DocumentsRFP packages may be obtained by accessing the details on the San Miguel County website https://www.sanmiguelcountyco.gov/Bids.aspx or contacting Janet Kask at the Parks & Open Space Department.13. San Miguel County Contact InformationPlease contact for any questions:Janet Kask, Director, Parks & Open SpaceSan Miguel County333 West Colorado Avenue, 3rd FloorTelluride, CO 81435Office phone: 970-369-5469For security reasons, you must enable JavaScript to view this E-mail address.