Sole Source- Service Agreement on Cepheid GeneXperts for Regional Clinical Laboratories

The Texas Health and Human Services Commission is soliciting competitive bids under solicitation number HHS0017473 to establish a service contract for Cepheid GeneXpert instruments at State Hospital locations. This is a brand-name specific procurement requiring exact conformity to the specified make and model. The anticipated contract term begins September 1, 2026, and runs through August 31, 2027, with two optional one-year renewal periods and a possible additional one-year extension at the agency's discretion. Bids must be submitted by August 18, 2026, and will be evaluated based on a best value trade-off strategy considering conformance to requirements, the bidder's ability to meet performance delivery requirements, and price. The contractor is responsible for providing all necessary services and deliverables as authorized through individual work orders, ensuring all work products are fit for ordinary use and free from material defects. Special requirements include mandatory Texas DPS criminal and sex offender background checks for all personnel, the provision of 24/7 emergency contact information, and strict adherence to Texas Government Code and HIPAA regulations. Required submission documents include HHS solicitation affirmations, a pricing sheet, and bidder reference forms. Awardees must comply with the Texas Prompt Payment Act and maintain comprehensive insurance coverage, naming the agency as an additional insured.