Sole Source - Software services for access to the (High Priority Chemicals Data System)

The contract involves a sole source procurement by the Oregon Health Authority for access to the High Priority Chemicals Data System (HPCDS), a proprietary manufacturer reporting platform operated exclusively by NEWMOA. The purpose is to support Oregon’s statutory obligations under the Toxic Free Kids Act, ensuring compliance through a specialized, multi-state data exchange system. The contract, initially valued at approximately $1.1 million over ten years, has been extended through 2035 with a maximum not-to-exceed amount of $5 million to accommodate anticipated growth, increased data volume, and system enhancements. The procurement is justified under Oregon statutes and administrative rules that authorize sole source awards when no alternative providers exist, particularly for proprietary or unique systems integral to statutory compliance. The agreement grants Oregon access to a proprietary, hosted software system with ongoing support, maintenance, and potential future scope adjustments. It does not involve physical goods, packaging, or shipping; instead, services are delivered via online access, with performance expected over a long-term period. The procurement process is non-competitive, relying on statutory findings and market research confirming the absence of comparable systems. Administrative details specify the vendor’s Boston address, the Oregon Department of Human Services as the contracting agency, and the designated contacts for procurement and protest procedures. The contract emphasizes long-term system support, flexibility for scope expansion, and compliance with state law, with no federal clauses or standard proposal submission instructions included in the available documentation.