Solicitation 2026-001-029- Bid 2- Modernization- Cherokee County

The Cherokee Nation Housing Authority is soliciting bids for modernization work in Cherokee County, Oklahoma, under Procurement #164545, with proposals due by May 15, 2026. The scope includes professional services, site work, and well testing or pumping, governed by strict compliance with federal regulations including the Davis-Bacon Act, Copeland Act, and Section 3 of the HUD Act of 1968. Contractors must pay prevailing wages, submit certified weekly payrolls, adhere to energy conservation standards, procure recovered materials as per EPA guidelines, and ensure compliance with Indian preference requirements under the Indian Self-Determination and Education Assistance Act, giving priority to Native American employment, training, and subcontracting opportunities. Bidders are required to provide a detailed plan for Indian workforce participation and list core crew employees who will perform key roles on the project. A bid guarantee of 5% of the total bid amount and performance assurance—through a bond, letter of credit, or cash escrow—is mandatory, with failure to provide either resulting in bid rejection. All subcontracts must flow down the same labor, reporting, and preference obligations, and prime contractors remain fully liable for subcontractor compliance. Inspections and acceptance occur on-site by the Housing Authority of the Cherokee Nation inspector, with payment contingent upon documented approval of completed work. The evaluation will be based on the Lowest Price Technically Acceptable standard, where bids must meet all technical requirements before price becomes the determining factor. Submission requires sealed physical packages with completed HUD-5369-A and HUD-2530 forms, including prior project experience, and must be delivered by the deadline—email, fax, and online portals are not accepted. Late submissions are only considered under very specific postal service conditions with verifiable proof of mailing. Recordkeeping for payroll and compliance documentation is required for three years after project completion, and federal representatives have unrestricted access to sites and records for enforcement. No contract value is disclosed, and while no formal contract type is stated, the structure and requirements align with fixed-price construction contracts under HUD guidelines.