Solicitation 2026-001-038- Modernization- Mayes County

The Housing Authority of the Cherokee Nation is soliciting bids for the renovation of a single home in Mayes County, Oklahoma, under Solicitation #164574, titled “Modernization – Mayes County,” with a response deadline of May 26, 2026. The project must be completed within five working days, with a penalty of $100 per day for each day of delay beyond the agreed completion date. Bidders must submit a fully completed mandatory bid response sheet and provide a list of core crew employees, all of whom must be bona fide, regularly employed individuals, with failure to do so resulting in bid rejection. Subcontractors require prior approval from the Housing Authority and must be reviewed by the Tribal Employment Rights Office before work begins. The prime contractor assumes full responsibility for subcontractor compliance with labor standards, insurance, and all contractual obligations. Compliance with federal labor laws is strictly required, including adherence to the Davis-Bacon Act, the Copeland Act, and the Contract Work Hours and Safety Standards Act, with certified payrolls to be submitted and maintained for three years post-completion. Contractors must provide proof of insurance with minimum coverage of $100,000 general liability and $100,000 per person/$500,000 per occurrence workers’ compensation, naming the Cherokee Nation Housing Authority as certificate holder. Additional requirements include a Native American employment plan detailing anticipated hiring and training opportunities for Native Americans, a drug-free workplace policy, and submission within three days of award of insurance certificates, core crew list, and special trade licenses—failure to meet this deadline results in automatic revocation of the award. Bidders must also certify they have not been recently debarred, convicted of fraud, or had a contract terminated for default, and must comply with EPA guidelines for recovered materials and Section 3 employment preferences under HUD regulations. The award will generally go to the lowest responsive and responsible bidder under a lowest price technically acceptable methodology, though unreasonably low bids may be rejected. All work must be inspected and accepted on-site by the HACN inspector, and failure to comply with any certification, reporting, or documentation requirement renders a bid nonresponsive.