Solicitation A10-04-26-9171- Housing Rehab- Mayes County

The Cherokee Nation Housing Authority is soliciting bids for housing rehabilitation services at Unit 14275 in Mayes County, Oklahoma, under Procurement #164622, with a submission deadline of June 19, 2026. The scope of work involves comprehensive repairs including masonry, carpentry, drywall and finish, and insulation for a structure built in 1974, requiring the general contractor to furnish all labor and materials under a lump sum bid format. Bidders must conduct a thorough site inspection and verify all measurements, quantities, and conditions prior to submission, with no change orders permitted for errors in these details. The project must be completed within 28 working days from the Notice to Proceed, and all work must comply with HUD and federal standards, including the Davis-Bacon Act, Buy American provisions, and the Contract Work Hours and Safety Standards Act. Contractors must maintain certified payroll records with full worker identifiers and submit a Statement of Compliance with each payroll. The contract is subject to strict payment terms, with a minimum 50% milestone payment issued upon receipt of an Inspection Report and the final payment of up to 100% contingent upon submission and approval of a Statement of Completion, acceptance by the HACN Inspector, and delivery of all required closing documents, including manufacturers’ warranties for HVAC, roofing, and appliances. Bidders are required to submit mandatory forms including Form HUD-5369-A, Form HUD-2530, OMB Standard Form LLL, a Non-Collusive Affidavit, and a Certificate of Independent Price Determination. Eligibility is subject to responsibility determinations covering integrity, financial and technical capacity, and past performance, with debarred or suspended entities disqualified under Executive Order 12549. Preference is given to TERO-certified bidders, and proof of such certification must accompany all bids, with awardees obligated to comply with Cherokee Nation Tribal Employment Rights Office regulations. Insurance requirements mandate that the contractor provide an original Certificate of Insurance naming the Housing Authority of the Cherokee Nation as the certificate holder, and bonding may be required at 100% of the contract value. All contract modifications must be authorized in writing by the Contracting Officer, and records must be retained for audit purposes for three years after final payment.