Solicitation for Annual Maintenance of Xtek XR H 225 Computed Tomography X-ray System, Benet Labs, Watervliet Arsenal

This solicitation, issued by the Department of Defense’s Watervliet Arsenal, requests proposals for the annual maintenance of the Xtek XR H 225 Computed Tomography X-ray System located at Benet Laboratories, Watervliet Arsenal, New York. The contract covers a one-year period of performance from April 1, 2026, through March 31, 2027, and involves up to four on-site visits that include comprehensive system maintenance and an annual radiation survey and safety inspection. The contractor is responsible for maintenance tasks such as replacing consumables from Benet's inventory and providing replacement parts, excluding certain items like filaments, targets, and software. Additionally, the contractor must provide priority technical support and maintain an extended warranty throughout the contract period. The solicitation is a sole source procurement offered to Hadland Technologies Inc., though all responsible offerors will be evaluated. The contract incorporates various FAR clauses and deviations, including those covering labor standards, sustainability, security prohibitions, and prohibitions on convex labor and trafficking in persons. The Service Contract Labor Standards Wage Determination No. 2015-4143 (latest revision) applies. Inspections and acceptance take place at the Watervliet Arsenal, where policies require strict adherence to contractual delivery schedules, quality standards, and comprehensive safety and confidentiality protocols. Contractor personnel must comply with non-disclosure agreements related to sensitive Watervliet Arsenal technologies and identify themselves clearly while on-site. Proposals must be submitted electronically by March 3, 2026, and include required certifications and representations such as Unique Entity Identifiers and small business status, if applicable. Payment will be administered through the Wide Area WorkFlow system using a variety of invoicing methods suitable for cost-type, fixed-price, and service contract payment structures. No pricing data or contract value is disclosed in the solicitation. The contract also incorporates special requirements addressing security clearance procedures for foreign visitors and potential options to extend services beyond the initial performance period.