Sources Sought- Concrete Graveliners- Quantico National Cemetery

The Contractor shall provide all necessary labor, supervision, equipment, materials and transportation necessary to furnish Style I - Concrete Grave Liners (Box with Separate Lid) in accordance with requirements of Commercial Item Description (CID), No. A-A-30194, dated July 26, 1993 (Attachment A). Liners shall be Style 1 Box and a flat lid with 6 x 6 x 10 (15.24 cm x 15.24 cm x 25.40 cm) gauge-welded mesh, 3/8 (0.95 cm) rebar reinforcement on the sides and ends. GENERAL REQUIREMENTS The Contractor agrees to phase all work in such a manner as not to impact on or interfere with cemetery operations. The Contractor shall not operate equipment, machinery, or otherwise perform contract work within 500 feet of any ongoing interment service. PACKAGING AND MARKING Grave liners will be palletized or otherwise prepared for shipping in accordance with the Commercial Item Description (CID) No. A-A-30194. Grave liners and lids shall be marked in accordance with the CID (See Inscriptions). INSCRIPTIONS Date of manufacture shall be inscribed on both box and lid and shall be visible from the end of the box and lid. In compliance with specification as written under Packaging and packing of the Commercial Item Description, the production date will be inscribed or otherwise permanently marked on each component which makes up a grave liner. DELIVERY / STORAGE - REJECTION Placement of Orders: Orders for concrete graveliners at Quantico National Cemetery shall be placed by the contracting officer on an - as-needed / as-requested basis.. Contractor will be required to deliver and unload all graveliners. Delivery shall be made within 24 hours of receipt of the order. The Contractor will receive telephone notice of changes in delivery, as the Cemetery becomes aware of changes. The Contracting officer depending upon interment rate may adjust estimated quantities. Thirty (30) standard (medium) units will be allowed to be stored on the cemetery grounds at a site determined by the COR. In addition, three (3) oversize units; two (2) small units; and two (2) extra large units will be allowed to be stored on the cemetery grounds at a site determined by the COR. Additional units may be stored only with written approval of the Contracting officer. All damaged or rejected units shall be removed, without exception, from the cemetery grounds by the end of each workday (4:30 p.m.). All rejected units will be indicated (marked in such a manner), as mutually agreed upon by the Contractor and the COR. HOURS OF OPERATION Quantico National Cemetery is open Monday through Friday from 8:00 A.M. until 4:30 P.M. Scheduled burials occur from 8:30 A.M. through 4:00 P.M. Monday through Friday. The following days scheduling is available at the Administration building at 4:00 p.m. each day. HOLIDAYS AND WEEKENDS The Contractor will be required to work burials schedule during holidays and/or weekends within the Quantico National Cemetery. The eleven holidays observed by the Federal Government are as follows: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, or any other day specifically declared by the President of the United States to be a National Holiday. INSTALLATION The Contractor is required to deliver concrete liners and installation equipment one (1) hour prior to a scheduled interment. Equipment noise during the interment ceremony shall not disturb the services. The National Cemetery will not provide any cemetery employees to assist with the delivery of grave liners. Removal, replacement or corrective work resulting from negligence by the Contractor, shall be corrected at no additional cost and shall not interfere with the normal performance of the contract. Corrective work shall not result in delays for the scheduled interments or result in employees of this Cemetery having to work beyond the normal working hours of 8:00 a.m. to 4:30 p.m. Contractor will be responsible for the clean-up of any mud brought into the cemetery compound or placed onto cemetery roadways by the Contractor's equipment on a daily basis. Contractor will be required to remove mud and debris from roads before the end of the day. When wet/muddy conditions exist or when needed as determined by Director of Foreman, Contractor must use planking/mud track/boards for access into burial areas. Contractor must supply the labor to place and pick up tracking boards. The cemetery foreman or his/her designee is available to provide assistance in determining access points into burial sections. DAMAGES CAUSED BY CONTRACTOR'S NEGLECT / DELAYS Changes in schedules, work assignments or delays of daily operation must not occur under any circumstances. Excessive delay or problems may result in actions for termination of the contract. PERFORMANCE OF WORK ON CEMETERY GROUNDS Cemetery Access Deliveries will be permitted from the service entry road (this will be the primary service access entry). Delivery dates, times and delivery storage locations shall be coordinated with the cemetery director or his/her designee or COR. The main cemetery entrance will not be used for delivery access. Dress Code for Contractor's Employees Delivering and Installing Grave liners Contractor employees are required to wear Company uniforms in performance of this contract. The uniform shall display the Company Logo and be worn at all times including Winter gear. All employees shall be fully clothed at all times, to include sleeved shirt, long pants, and shoes and caps. Tee shirts, tank tops and sandals are not acceptable. Garments, which have a message, slogan or other printing of any kind, other than the Contractor's business, are prohibited. Conduct and Performance Ethics Quantico National Cemetery is a National Shrine; Contractor personnel appearance and conduct shall be professional and unobtrusive at all times. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel. The Contractor will observe traffic, parking, directional signs and regulations when using the cemetery's roadways. Vehicles shall not be driven off of the paved roadways onto non-paved areas without first securing permission from the COR. Contractor vehicles will be maintained and operated in a neat, safe and clean appearance as to assist in the National Shrine commitment. The Contractor agrees to leave all work areas free of debris and in the same condition as before the work commenced. The Contractor agrees to take all necessary precautions to protect vegetation, as appropriate, in the immediate work area(s). The Government will not tolerate a Contractor influencing a family, concerned person, or funeral service persons to use or not use a Government-provided grave liner. Not engage in loud or boisterous behavior or use profane' abusive or otherwise inappropriate language, nor play radios and/or video or other electronic games/devices while performing work on site. Consume food and beverages only within areas designated by the COR (s). Intoxication, violence, weapons or criminal acts of any kind will not be tolerated - and is cause for immediate removal from Government property. Use or sale of intoxicating beverages and/or drugs is strictly prohibited. The Contractor personnel shall follow the Cemetery Smoking Policy that is available at the Cemetery's Administration Building. Not lean, sit, stand on or against headstones or monuments. No tools or other items will be placed on or leaned against headstones or monuments. METRIC PRODUCTS Products manufactured to metric dimensions will be considered on an equal basis with those manufactured inch-pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the contracting officer, in conjunction with the COR, who will accept or reject the product. TECHNICAL CAPABILITIES & SUBMITTALS/TESTS (ACCEPTABILITY STANDARDS) Offers will be considered only from offerors who are regularly established in the business called for (Fabrication& Delivery of Concrete Graveliners) and who are financially responsible and have the necessary equipment and personnel to furnish the supplies and services required under this contract. Offers received shall be limited to offerors located within a one-hundred (100) mile radius of Quantico National Cemetery. The Government reserves the right to reject any offer received from a firm that does not meet the all the aforementioned requirements. Technical Capabilities: In addition to any other evaluation criteria specified elsewhere in the solicitation - Offerors shall provide the following technical information with their proposals: Identification of any sub-contractor(s) used in performance of the contract. Experience of company and/or sub-contractor in performing this type of work. Work Plan / Staffing Plan. List of Equipment to be used in performance of contract. Information on Key Personnel to include relevant experience. Submittals / Tests (Acceptability Standards): In accordance with Commercial Item Description NO. A-A-30194, offerors shall include with their proposal the following submittals and test data: Design Documentation, Method of Construction, Certification of Compliance & Analysis, Material Specifications; and Functional Load Test results. ATTACHMENT - A METRIC A-A-30194 July 26, 1993 COMMERCIAL ITEM DESCRIPTION LINER, GRAVE, CONCRETE The General Services Administration has authorized the use of this commercial item description as a replacement for VA Specification X1708G for concrete. This commercial item description describes Concrete Graveliners intended for use in National Cemetery to prevent the sinkage of soil in graves. Salient Characteristics. LINER, GRAVE, CONCRETE - Shall be constructed from reinforced concrete utilizing Portland cement. Cement will be of commercial quality using steel and/or polypropylene reinforcement. In addition the material(s) used in the production of concrete graveliners shall be impervious to any destructive action of the natural elements possibly contained in the cemetery soil which can range from extreme acidic to extreme alkaline conditions. Concrete graveliners must be properly cured for 28 days before delivery and the concrete must have a minimum compression strength of 31,027 kilopascal (kPa) or 4,500 pound-force/square inch (PSI). Style 1 - Box with separate lid Style 2 - Dome with a base Style 3 - Dome without a base SIZES INTERNAL DIMENSIONS (Imperial Unit) a. Small Liner 58 in by 20 in by 18 in b. Medium Liner 86 in by 30 in by 24 in c. Oversize Liner 90 in by 32 in by 26 in d. Extra Large Liner 92 in by 36 in by 28 in SIZES INTERNAL DIMENSIONS (Metric Unit) a. Small Liner 147 cm by 51 cm by 46 cm b. Medium Line 218 cm by 76 cm by 61 cm c. Oversize Liner 229 cm by 81 cm by 66 cm d. Extra Large Liner 234 cm by 91 cm by 71 cm Internal dimensions listed above are nominal for the standard sizes and small variances are permitted in the use of standard commercial products providing size permits use of standard caskets. UNIT: EACH Workmanship. Graveliners shall be free from defects which detract from its appearance or impair its serviceability. Production specification. The following must be included as part of the bid: Type of material or materials Material specifications Methods of construction Testing procedures and findings Performance. Graveliners furnished will be designed for a maximum burial depth of 2.13 m (84 in) from the bottom of the liner, with minimum soil cover of 46 cm (18 in), be capable of structurally withstanding passage of an axle load of 5.0 metric tons (11,000 lbs.) after burial and provide for ease of installation. Liners will have a sufficient weight bearing surface area to prevent sinkage. This area may vary depending upon soil conditions, but in all cases, will be capable of passing the functional test specified in paragraphs entitled - Functional tests in order to perform this function in place after installation. The ongoing static loads in this environment include the weight of the backfill, changes in the water table, and pressures from the freeze-thaw cycle where applicable. In addition, the graveliner shall be designed to withstand the dynamic, differential and impact loads and stresses which are exerted upon a unit during the interment process. Such loads and stresses include compaction of the (backfill) soil, excavation of adjoining gravesite, as well as the pressures and forces exerted by normal cemetery excavation, compaction and maintenance equipment. Graveliner designs shall be such as to prevent any potential sinkage due to chiseling (The sinkage process caused because of insufficient surface area contact with the bottom of the grave.) and fatigue creep (The long run sagging process of the weight bearing surface area). Design and construction. Graveliners will meet the performance requirements. The combination of the design shape, design thickness, structure and material shall be capable of supporting the required 2.27 metric tons (5,000 lbs.) center load pressure test and the axle load test of 5.0 metric tons (11,000 lbs.), plus the superimposed earth load. Both the exterior dimensions and the weight of the graveliner shall be kept to a minimum in accordance with the normal internal dimension standards specified above in Paragraph labeled - Salient characteristics and the required structural strength specified above. Design contours and shapes will be such as to eliminate any possible back-fill voids, settling, sinking, floating or raising of the graveliner once interred. The graveliners and parts thereof will have provisions to facilitate both the ease of installation and removal of the unit and its component parts. All lifting apparatus must be adequately anchored in the unit to sufficiently withstand the stresses of lifting and placing the unit. Graveliners will have knockout holes to permit drainage. Inscription. The date of manufacture will be permanently recorded on the graveliner so that the Contractor can identify his product according to the date of production. QUALITY CONTROL AND ASSURANCE PROVISIONS Responsibility for inspection. Unless otherwise specified in the contract or purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract or purchase order, the Contractor may use his own or any facilities suitable for the performance of the inspection requirements specified herein unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure that supplies and services conform to prescribed requirements. Records. Records of examinations and tests performed by or for the Contractor shall be maintained by the Contractor and made available to the Government, upon the Government's request, at any time, or from time to time, during the performance of the contract and for a period of three years after delivery of the supplies to which such records relate. Inspection. Inspection, as used herein, is defined as both examination (such as visual or auditory investigation without the use of special laboratory appliances or procedures) and testing (determination by technical means of physical and chemical properties) of the item. Preproduction sample. When specified a preproduction sample will be required and will be examined and tested in accordance with this specification. The preproduction sample will be representative of the production article. However, the requirements for furnishing a preproduction sample may be waived as to a bidder if: a. The bidder states in the bid that the product offered is the same as a product previously furnished to the procuring activity under a prior contract, and the bidder identifies the contract. b. The contracting officer determines that such product meets the requirements of the specification. Tests. Tests shall be conducted to determine compliance with these commercial item description requirements. Where feasible, the same sample shall be used for the determination of two or more test characteristics. Testing of components. Upon request, the supplier will furnish a certification of compliance, issued by an independent testing laboratory or an approved testing program. This would include an analysis for all characteristics of material specified and applicable referenced specifications. The Government reserves the right to verify the correctness of such certificates of compliance and analysis. Approved graveliners are subject to both random compliance and complete re-testing. The graveliners will conform to the following American Society for Testing and Materials (ASTM) Standards. ASTM C 33 - Standard Specifications for Concrete Aggregate ASTM C 39 - Test Method for Compressive Strength of Cylindrical Concrete Specimens ASTM C 40 - Standard Test Method for Organic Impurities in Fine Aggregates for Cement ASTM C 94 - Standard Specification for Ready-Mixed Concrete ASTM C 150 - Standard Specification for Portland ASTM C 173 - Standard Test Method for Air Content of Freshly Mixed Concrete by the Volumetric Method ASTM C 231 - Standard Test Method for Air Content of Freshly Mixed Concrete by the Pressure Method ASTM C 260 - Standard Specification for Air-Entraining Admixtures for Concrete ASTM C 330 - Standard Specification for lightweight Aggregates for Structural Concrete ASTM C 494 - Standard Specification for Chemical Admixtures for Concrete Sampling for examination. Sampling for examination shall be conducted in accordance with MIL-STD-105, with an AQL of 1.0 (percent defective) and an inspection level of S-1. Examination of furnished product. Graveliners will be examined for the defects listed below. Whenever a deviation to specified requirements is noted, correction will be made. Failure to make corrections will be cause for rejection: Size/dimensions not as specified. Materials not as specified. Production date not inscribed or otherwise permanently recorded. Drainage holes not provided. Surface contains foreign inclusions, spalling, holes, cracks, large voids, or other evidence of poor manufacture. Provisions to facilitate installation and removal not provided. Functional Test. Upon request, a functional load test will be made at the Contractor's expense under the direction of the contracting officer, or his/her representative, to insure the graveliner, as furnished, will be capable of supporting load weight stated in paragraph entitled - Design and construction. The functional test will consist of two loading conditions: Unconfined loading. (Center Load Pressure Test) Place base on 10.16 cm (4 in) x 10.16 cm (4 in), spaced approximately 0.305 m (12 in), from each end of the test product. Place cover on base. The producer may choose to use a temporary gasket material in the sealant (tongue and groove) area of a graveliner in place of the permanent sealant. A test frame will be assembled around the center of the test unit. Cushion material should be used to assure that a 0.093 sq. m (1 sq ft); bearing plate will uniformly load the test unit. Special care should be taken for units with arch-shaped tops or carapaces. A hydraulic ram will be pressurized until the ram engages the bearing place, and will be set at a preload pressure of 226.8 kg (500 lb) for a minimum of one minute. The inspector will add additional pressure to the test unit in 2,268 kg (5,000 lb) increments. This pressure will be added gradually, taking at least thirty (30) seconds to add each additional 226.8 kg (500 lb) load. Once the 226.8 kg (500 lb) increment has been added, the test unit should be allowed a minimum of one minute at rest prior to the next load increase. This procedure should be repeated until the full 2,268 kg (5,000 lb) load has been properly applied. The concrete graveliner must withstand the 2,268 kg (5,000 lb) of static load on the 0.93 m (36 in), section at the critical load area for a minimum of five (5) minutes without failure. Confined loading. The liner shall be placed on a flat surface below ground and covered with a granular soil material. The soil will be compacted thoroughly around and on top of the liner to a thickness of 46 cm (18 in). A wheeled tractor or truck with an axle load of 5.0 metric tons (11,000 lbs.) will then be passed over the covered liner for a minimum of twenty (20) times in repetition. The liner must not show any signs of material overstress or cracking. Upon completion of Confined loading test the adjacent - gravesite will then be excavated to a maximum depth of 2.13 m (84 in), exposing the longitudinal side of the tested unit for a period of no less than twenty-four (24) hours. The unit must not exhibit any signs of potential material fatigue, creep, chiseling, excessive deflection, scratching or infringement of the adjacent gravesite. The contracting officer or his/her designated representative at any time may make unannounced inspections of the Contractor's plant. Contractor certification. The Contractor shall certify that the product offered meets the salient characteristics of this description and conforms to the producer's own drawings, specification, standards, and quality assurance practices. The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract. Regulatory requirements. Federal Food, Drug and Cosmetic Act - If the product covered by this document has been determined by the U.S. Food and Drug Administration to be under its jurisdiction, the offeror/Contractor shall comply, and be responsible for compliance by its sub-Contractors/suppliers, with the requirements of the Federal Food, Drug and Cosmetic Act, as amended, and regulations promulgated there under. In addition, the offeror/Contractor shall comply, and be responsible for compliance by its Contractors/suppliers, with the requirements of all other applicable Federal, State, and local statues, ordinances, and regulations. Recovered materials. The offeror/Contractor is encouraged to use recovered material in accordance with Federal Acquisition Regulation Subpart 23.4 to the maximum extent practical. Packaging and packing. Graveliners will be palleted or otherwise prepared for shipping in accordance with standard commercial practice to insure carrier acceptance and safe delivery in containers complying with rules and regulations applicable to the mode of transportation. Marking. Shipping containers will be marked in accordance with the manufacturer's standard commercial practice. The production date will be inscribed or otherwise permanently marked on each component which makes up a graveliner. Copies of Federal Standard No. 376, Preferred Metric Units for General Use by the Federal Government and Federal Test Standard 191 are available from General Services Administration Business Service Centers in Boston, MA; New York, NY; Philadelphia, PA; Washington, DC; Atlanta, GA; Chicago, IL; Kansas City, MO; Fort Worth, TX; Denver, CO; San Francisco, CA; Los Angeles, CA; and Seattle, WA. Copies of Specifications and Standards are also available from Department of Defense Single Stock Point. Special Assistance Desk, telephone (215) 697-2667 or 2179 will provide you adequate information by mail or Tele-Specs mode. Copies of United States Pharmacopoeia (USP) regulations may be obtained from: USPC, Inc., 12601 Twinbrook Parkway, Rockville, MD 20852, USA. Ordering data. Purchasers should select the preferred options permitted herein, and include the following information in procurement documents: a. Title, number, and date of this commercial item description b. Type, style and size. MILITARY INTERESTS: CIVIL AGENCY COORDINATING ACTIVITIES Military Coordinating Activity: FDA-MPQAS, PHS, DoD-MD PREPARING ACTIVITY: VA-OSS VANAC (904) Agent VA-OSS VACO (92A): AGENT: DLA-DM Custodians: Army - MD Navy - MS Air Force - 03 Project No. 9930-2395 FSC 9930 / A-A-30194