This Sources Sought opportunity from Department Of Health And Human Services was posted on July 10, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Sources Sought for DVR Autoclave Preventive Maintenance and Repair Services

Closed

NIH-SS-PCA-ORS-02313Federal

Submission Closed07/20/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 811210

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AI Contract Overview

The contractor is required to deliver comprehensive preventive maintenance and repair services for DVR autoclave equipment, including all labor, supervision, tools, equipment, transportation, and technical expertise. Preventive maintenance involves four scheduled visits per year, approximately every 90 days, beginning within 30 days of contract award and conducted during regular business hours Monday through Friday, excluding Federal holidays. All maintenance activities must align with manufacturer recommendations and industry standards to ensure optimal equipment performance. Emergency repair services must initiate within 24 hours of notification, excluding weekends and holidays, with repairs completed within five business days after a detailed quote is submitted and approved by the Contracting Officer’s Representative when parts or materials are needed. Replacement parts and materials are not included in the base maintenance fee and require separate government funding following quote approval; all components must be specifically designed for the autoclaves and available with 24-hour delivery and installation capability. Documentation is critical, requiring PM inspection reports within five working days after each service, same-day service and repair reports, and weekly status updates on any inoperative equipment submitted by close of business each Friday. The solicitation, issued by the National Institutes of Health under the Department of Health and Human Services, is a total small business set-aside with a NAICS code of 811210, and is aimed at securing services at a designated location in Bethesda, Maryland.

General Info

Contractor provides yearly preventive maintenance and emergency repairs for DVR autoclaves in Bethesda, MD, with strict reporting and parts funding requirements.

Agency

Department Of Health And Human Services → National Institutes Of Health OlaoView Agency

NAICS

811210 - Electronic and Precision Equipment Repair and MaintenanceView NAICS

Place of Performance

Bethesda, MD, 20892, USA

Set-Aside

SBA

Documents

(2)

Sources Sought for DVR Autoclave Preventive Maintenance and Repair Services

PDF•sources-sought

Statement of Work for DVR Autoclave Preventive Maintenance and Repair Services

PDF•sow

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJul 10

Sources Sought

Response DeadlineJul 20

Deadline has passed

Submission Closed

07/20/2026, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Health And Human Services → National Institutes Of Health Olao

Contacts2 people available

OfficeBETHESDA, MD, 20892, USA

Organization / Agency

Department Of Health And Human Services → National Institutes Of Health Olao

View Agency Profile

Office AddressBETHESDA, MD, 20892, USA

Contacts

SMITH LINDA E

contact@example.gov

Danielle Tines

contact@example.gov

Full Description

The contractor shall provide all labor, supervision, management, tools, equipment, transportation, and expertise necessary to perform preventive maintenance and repair services for DVR autoclave equipment.

Services shall include, but are not limited to:

Preventive Maintenance
- Four (4) PM visits per year, approximately every 90 days.
- PM visits shall be scheduled with the Government Animal Facility Managers.
- PM services shall be performed during regular business hours, Monday through Friday, excluding Federal holidays.
- The first PM inspection shall be performed within thirty (30) days after contract award.
- Contractor shall perform all inspections, tests, services, and maintenance recommended by the manufacturer or otherwise necessary to maintain proper working condition.
Emergency and Call-Back Repair Services
- Contractor shall provide points of contact for repair calls at time of award.
- Contractor shall begin work within twenty-four (24) hours, excluding weekends and Federal holidays, after notification by the Government Facility Manager.
- Repairs shall be completed within five (5) business days after the Contracting Officer’s Representative (COR) submits and approves a detailed quote, when parts/materials are required.
Repair Parts and Materials
- Replacement parts and miscellaneous hardware are not included in the preventive maintenance price and will be funded separately after Government review and approval of a detailed quote.
- Contractor shall maintain or have access to replacement parts and materials with 24-hour delivery and installation capability.
- All replacement parts and materials shall be specifically designed for the autoclaves on which they are to be used.
Reporting
- PM inspection reports shall be provided to the Government Facility Manager within five (5) working days of service.
- Service and repair reports shall be provided the same day service is completed.
- Weekly status updates for any machine out of service shall be provided to the COR by close of business each Friday.