Southern Wells FY2026 MIBs

Please reference Form 470 #260005220 on all correspondence. You must refer to the attached RFP document for full details. Southern Wells CS (the Applicant) seeks services provided by a third party for the operation, management, and monitoring of eligible broadband LAN/WLAN components (managed Wi-Fi). We seek a 5-year contract with the option of 2 1-year voluntary extensions for eligible MIBS services under this agreement. The Applicant understands that eligible Basic Maintenance of Internal Connections items are also sometimes necessary to provision a Managed Internal Broadband service and expects bidders to propose those as necessary. Bidders are advised that this project will be contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the district and the successful bidder must recognize that contingency. The Applicant prefers that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices). __________________________ Questions No informational meetings or building visits will be scheduled. Any questions related to the technical aspects of this document should be directed to Trent Lehman, Superintendent through email to tlehman@swraiders.com no later than 1pm local time on November 20, 2025. Answers to any written questions or any additional information, revisions, or clarifications to the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued. ___________________________ Proposal Delivery The Applicant reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. Bids should e-mailed to the office of the Trent Lehman, Superintendent through email to tlehman@swraiders.com by 1pm local time on December 18th, 2025.
Requested services (7 line items): - Category 2 — Basic Maintenance Of Internal Connections — Switches - Category 2 — Basic Maintenance Of Internal Connections — Uninterruptable Power Supply/Battery Backup - Category 2 — Managed Internal Broadband Services — Existing Equipment - Category 2 — Basic Maintenance Of Internal Connections — Wireless Access Points
State/local procurement requirements: BE ADVISED: No email address or phone number associated with this RFP or Form 470 should be added to any marketing distribution or phone list. The Applicant respectfully requests that any contact be specific to this request. Any other contact is discouraged.
Proposals must be prepared with specificity with regard to the services listed herein. Bids merely listing a general menu of services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024.
All proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Each line item on proposal should clearly list Quantity, Manufacturer, Part Number, Description, Unit Price, and Extended Price. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121.
All bidders are encouraged to: 1. Read and follow the RFPs carefully. 2. Adhere to the FCC E-Rate rules.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260005220/130441/20578752-USAC_FCC_FORM_470_APPLICATION_260005220_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260005220/130441/20577186-FY2026%20Southern%20Wells%20MIBs%20RFP.pdf