Windows, Panels, & Windshields for the MH65 Aircraft

1. Action Code: K 2. Send to Fed Biz Ops: Yes 3. Date: August 15, 2014 4. Classification Code: 16 - AIRCRAFT COMPONENTS & ACCESSORIES 5. Contracting Office Address: USCG Aviation Logistics Center SRR Procurement 1664 Weeksville Road Elizabeth City, North Carolina 27909-5001 6. Title: Spare parts for the MH65 aircraft 7. Response Date: Sep 15, 2014 @ 2:00 p.m. EST 8. Primary Point of Contact: THOMAS MASON 9. Secondary Point of Contact: LINDA FELTON 10. Solicitation Number: HSCG38-14-Q-200122 11. Reference Number: N/A 12. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, and 13.5 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number HSCG38-14-Q-200122 is issued as a Request For Quotes (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-74. The applicable North American Industry Classification Standard Code is 336413. The small business size standard is 1,000 employees. This is an unrestricted solicitation. All responsible sources may submit a quote which shall be considered by the agency. SEE ATTACHED DOCUMENTS TITLED "TERMS AND CONDITIONS HSCG38-14-Q-200122" and "REQUIREMENTS SCHEDULE HSCG38-14-Q-200122" FOR APPLICABLE CLAUSES AND CONTRACT SCHEDULE. The estimated quantity/parts list is attached in Excel. Vendors must submit their quote electronically using the attached Excel format. Failure to use the Excel format to submit a quote may result in the vendor's quote not being considered for an award. It is anticipated that more than one Indefinite Delivery Requirements Contract with Firm Fixed Pricing will be awarded from this solicitation. The anticipated period of performance will be three (3) years total consisting of a one (1) one-year base period and two (2) one-year option periods, this contract shall not exceed three (3) years. All parts must have clear traceability to the Original Equipment Manufacturer (OEM), as defined on vendor Quote Sheet that is attached. Traceability means a clear, complete, documented, and auditable paper trail which traces each step from the OEM or an OEM distributor to its current location. Concerns having expertise and required capabilities to provide these items are invited to submit offers in accordance with the requirements stipulated in this solicitation. The Government will award Indefinite Delivery Requirements Contract(s) resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government. Drawings or specifications are not available, and cannot be furnished by the Government. Parts must be approved in accordance with Federal Aviation Administration (FAA) guidelines to ensure safety of aircrew. Only the use of airworthy commercial specifications or standard military specifications/military standard parts will be utilized and approved from this solicitation. Newly manufactured commercial items will only be procured from sources able to provide a certificate of airworthiness, Federal Aviation Administration (FAA) 8130 (preferred) or equivalent European Aviation Safety Agency (EASA) certification, a certificate of conformance and traceability to the OEM. The Federal Aviation Regulation, Part 21, outlines certification procedures. Alternate Parts will be authorized if they are an approved alternate under the North Atlantic Treaty Organization (NATO) catalog system, which improves interoperability between NATO and commercial cataloging systems. Alternate parts must satisfy all form, fit, and function requirements of the original parts and conform to the approved configuration of the United States Coast Guard HH-65 aircraft. The Government does not contemplate holding discussions, however, it reserves the right to hold discussions if necessary. NO SUBSTITUTE PARTS WILL BE CONSIDERED. ONLY NEW PARTS WILL BE ACCEPTED. Consistent with FAR Provision 52.212-1(h), the Government reserves the right to make more than one award (multiple awards) for different line items, if, after considering the additional administrative cost to the Government of awarding and administering separate contracts, it is determined that the multiple awards will result in the lowest overall cost to the Government. For purposes of evaluating the cost of making multiple awards, it is assumed that the administrative cost of awarding and administering a contract is $500." The Government shall ensure all procurements are awarded without jeopardizing quality or safety of flight. Closing date/time for submission of quotes is Sep 15, 2014 by 2:00 PM EST. Anticipated award date is on or about 23 January 2015. E-mail quotations are preferred and may be sent to thomas.f.mason@uscg.mil. Please indicate HSCG38-14-Q-200122 in subject line. Quotations may also be mailed to the following mailing address: USCG Aviation Logistics Center 1664 Weeksville Road, SRR Hanger 75 ATTN: Thomas Mason, HSCG38-14-Q-200122 Elizabeth City, NC 27909-5001 Primary POC: Thomas Mason Secondary POC: Linda Felton Email: thomas.f.mason@uscg.mil Email: linda.l.felton@uscg.mil Phone: (252)335-6644 Phone: (252)334-5407 FILING AGENCY PROTESTS United States Coast Guard Ombudsman Program It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest. Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester's concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for reasons of unusual and compelling urgency or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program shall be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer. The Ombudsman Hotline telephone number is 202.372.3695.