Special Notice Intent to award USCG Airsta Clearwater Repair Perimeter Fencing

The US Coast Guard Office of Procurement & Contracting Miami Detachment (DOL 95) on behalf of U.S. Coast Guard AIRSTA Clearwater intends to award a sole source firm fixed price Service purchase order for to contractor to provide all parts and services to perform Fencing Repair per provided SOW. The contractor shall provide parts and services to perform Fencing and Gate Repair at U.S. Coast Guard AIRSTA Clearwater per provide SOW. Interested parties that believe they could satisfy the requirements listed above must clearly identify their capability to do so in writing on or before the response date for this notice. This notice of intent is not a solicitation. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. Responses to this notice must demonstrate clear and convincing evidence that competition would be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the mission objective of the repairs to the performance Wireless Mesh/Pedestrian Gate. The determination not to compete this proposed contract action is solely within the discretion of the Government. The Government will not be responsible for any costs incurred by responding to this notice. This is NOT a request for quotes or proposals. SOW Scope of Work For USCG Air Station Clearwater (ASCW) Security Gates and Perimeter Fencing Repair Facilities Engineering Air Station Clearwater 15100 Rescue Way Clearwater, FL 33762 General: United States Coast Guard Air Station Clearwater is accepting proposals for qualified individuals to repair Air Station Clearwater's perimeter security fence and 5 motorized vehicle gates. Work includes furnishing all labor, trades, equipment, components, materials, tools, and supervision. Further items listed are intended to clarify the statement of work (SOW), indicate general arrangement of the system, and alert the contractor of existing conditions. The contractor shall report any inconsistency or apparent conflicts in the work being proposed. Recommendations or modifications may be considered, but only upon Contracting Officer review and approval. Prior to submitting a quote, it is mandatory to examine the scope of work and it is highly recommended to visit the facility to take field measurements, conduct any necessary evaluations and become familiar with existing conditions under which the work will be performed. After the award of the contract, an on-site meeting will be held prior to starting the work. Location: United States Coast Guard Air Station Clearwater 15100 Rescue Way Clearwater, FL 33762 A site map and photos are included as enclosures to this document. 1. Continuity of Facilities Operation: Schedule work to minimize interference with the facility operations and during the normal operating hours of 7:00 am to 3:00 pm Monday thru Friday, excluding federal holidays. Work may be conducted during other hours if approved in advance by coordinating with the facility Point of Contacts (POC) listed below. 2. Notification of Start and Completion of Work: The Contractor shall provide a simple and general schedule of work. For example, - Begin work at ____ on _______. Work is expected to last __ days and be complete on _______. 3. Coast Guard Points of Contact: The Contractor shall coordinate with the following personnel to arrange access the facility. POC's are listed in order of preference. Name Email / notes Phone Number CWO Will Stevenson William.K.Stevenson@uscg.mil 727-423-7586 (cell phone) 727-535-1437 x1572 MKC Mike Hemmingway Jonathan.M.Hemmingway@uscg.mil 727-535-1437 x1573 Engineer of the Watch Duty watch-stander (24/7 available) 352-362-1918 (cell phone) 4. Recycling and Disposal of Refuse: Minor refuse and waste materials resulting from operations may be disposed of in Air Station Clearwater dumpsters. All disposals shall be done in accordance with federal, state, and local laws and regulations. No Hazardous Waste or bulk waste may be disposed of in Air Station Clearwater dumpsters. 5. Safety: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA State and Federal regulations. Immediate notification to the Contracting Officer's Representative of lost time due to accidents is required. Provide two copies of workman's compensation accident reports by noon of the day following the accident. The Coast Guard reserves the right to bar any workers or supervisors from the premises should they be documented as violating set safety standards and regulations. 6. Inspection: The Contracting Officer's Representative has the right to reject defective workmanship or materials or work not performed as per the contract specifications. 7. Operations and Storage: The Coast Guard has no responsibility for receipt, storage, or protection of contractor's materials. The Coast Guard will not accept shipments and no materials may be stored on site by the contractor. The contractor is responsible for the protection of existing structures, utilities and vegetation. Any damage shall be repaired at the contractor's expense. 8. Utilities: Contractor is authorized to use Air Station Clearwater power and water while conducting the work efforts outlined in this document. Any other use of power in not authorized. The unit POC's listed above will designate available utility connection points if necessary. 9. General Regulations while onboard Coast Guard Air Station Clearwater: 1.Daily colors and the raising/lowering of the American flag will take place every morning at 0800 and every evening at sunset. All personnel on Base will face the main flagpole & maintain silence and all vehicles & equipment will halt during these brief events. 2.Contractors are welcome to eat breakfast & lunch on Base in the base galley at published meal rates. Breakfast is served from 0600-0730 daily & lunch will be served from 1100-1230 daily in the galley. All personnel desiring meal service shall be in clean, non-soiled clothing. The Coast guard reserves the right to refuse service to anyone it deems dirty. 3.Contractors are welcome to utilize the Base's Exchange store; however, contracted personnel are prohibited from purchasing any uniform, alcohol or tobacco products in it. 4.Traffic Regulations: a.10 mph speed limit b.No use of cell phones is permitted while driving vehicles or operating heavy machinery. c.All personnel shall obey all marked traffic signals including stop signs & stoplights. 5.Notice shall be given to the Coast Guard's representative 1 week in advance of any planned outages, including any pool closure and expected duration. 6.Contractors are welcome to utilize the restrooms in the area they are currently working in providing they are clean and do not track mud, dirt or any other debris into the restrooms. 7.No personnel other than the Contracting Officer has the authority to alter the terms of any contract or to issue any change orders. Accordingly, the contractor shall not complete any work that would incur additional cost to the government without written approval from the Contracting Officer. 10. SECURITY REQUIREMENTS: 1.The contractor shall provide a consolidated list of all contractor personnel who will be working on Air Station Clearwater Facilities at least 1 week prior to work. This is for routine/ standard background checks of all personnel entering the base. Information required is: full name, date of birth, and last 4 digits only of Social Security Number. 2.Only American citizens and permanent resident aliens are allowed onboard Air Station Clearwater Facilities. Absolutely no foreign nationals are permitted on the premises. Appropriate identification shall be provided at the front gate to attain base entry. 3.All contractor vehicles, equipment and gear onboard Coast Guard properties are subject to search at all times. Additionally at all times due to security and operational needs, the contractor is subject to orders to evacuate the property at any time. 4.Absolutely no firearms or weapons of any kind are allowed onboard Air Station Clearwater. 5.The contractor and subcontractor personnel shall at all times wear company identification and carry photo identification on their person. Personnel shall not stray from the immediate area of work nor direct avenues of ingress and egress unless authorized in advance. 11. SCOPE OF WORK: A site visit will be provided upon request and is highly recommended prior to providing a bid for this work; contact the Contracting Officer with any questions or for further detail. Contractor shall provide all labor, trades, equipment, components, materials, tools, and supervision necessary to repair perimeter security fencing and 5 motorized vehicle gates. All work shall be completed in accordance with industry and manufacture standards. All work shall be completed 45 days after contract being awarded. Further details and enclosures are provided below. 1.The Following gates shall be inspected, repaired, and serviced. a.Fuel Farm Entry Gate b.Fuel Farm Exit Gate c.Annex Gate d.Rotary Wing Hangar Gate e.Fixed Wing Hangar Gate 2.Contractor shall install new concrete with posts to install photo beams and reflectors for UL325 requirements at all gates listed. 3.Contractor shall re-Position Fuel Farm Entry Gate operator on concrete pad for proper function. 4.Contractor shall remove Fuel Farm Cantilever Sliding Gate so mounting posts can be straightened and put back into correct alignment after hurricane damage. 5.Contractor shall repair damaged fencing located between fuel truck entrance and exit gates, to include new concrete and posts. 6.Contractor shall conduct a thorough inspection of all mechanical and electrical components (Rollers, Roller Chain, Belts, Bushings, Drive Sprocket, Safety Transmitter, U-Bolts, etc.) Identify which components require replacement due to failure or excessive deterioration. 7.Contractor shall replace all items identified in the above line item (6). 8.Contract shall perform a complete servicing of each gate upon completion of repairs including limit switch adjustments and chain tension adjustments. 9.Repairs that would exceed the already agreed upon total cost shall not be conducted unless authorized by the Contracting Officer. 10.Contractor shall provide casualty found report for major discrepancies with estimate for repairs to Air Station Clearwater POC. 11.Each gate shall be tested upon completion of service and repairs. 12.Contractor is responsible for any and all permits and disposal. 13. ACCEPTANCE OF WORK: When the contractor has completed all work, they shall notify the Coast Guard (COR) for a final inspection with least a 24-hour notice. If there are any project discrepancies noted, they shall be corrected within 5 business days of discovery. The work will be accepted as complete upon verified correction of any/ all noted discrepancies. After work acceptance, the contractor shall submit final invoice to the Coast Guard as directed by the COR.