Specialty Bed Rental

1.1 General. This requirement is for the rental of hospital grade specialty hospital beds for William Beaumont Anny Medical Center (WBAMC), El Paso, TX. 1.2. Scope. The specialty bed contract only includes rental of specified equipment and accessories, delive1y, pick-up, maintenance, and training on the use of rental equipment. The purchase of any additional product(s) is not a part of this contract and no additional supplies can be ordered using this contract. 1.3. Bed Requirements. The vendor must be able to provide an air fluidize therapy bed, low air loss wound care surface sufficient to treat stage 1-4 pressure ulcers, a bed that extends up, offers rotational therapy with percussion/vibration and pulsation. The vendor must also be able to provide a low position bed with a height that can be reduced to lower. All beds must have an emergency/CPR feature, collapsible side rails and have hospital grade fire resistant material. The vendor must also be able to offer an optional trapeze, power drive on bariatric beds, cover and/or mattress changes and bed frames should have a chair mode option. 1.3.1. List of Specific Items but not limited to: 1.3.1.1. Clinitron Rite-Hite Bed 1.3.1.2. Versacare Bed 1.3.1.3. Varsacare Bed with Envision Mattress 1.3.1.4. Versacare P500 1.3.1.S. Total Care Connect 1.3.1.6. Total Care Biariatric with air and pulmonary 1.3.1.7. Total Care Bariatric with Air. 1.4. Training. The vendor will also be required to provide training on proper use of equipment. At a minimum, some form of face-to-face training must be provided to the facility by a trained vendor representative qua1terly. 1.5. Support. Due to the 24- hour mission of WBAMC, a customer service phone number must be available 24 hours a day, 7 days a week to receive orders. Orders for rental equipment can only be placed by the appointed contract COR (Contracting Officer's Representative). A trained representative of the vendor must be available within a 100-mile radius of WBAMC who can provide service, answer questions, and assist with correct product selection as needed. Setup of equipment, any necessary training of staff, and assistance transferring the patient onto the rental bed is to be part of every delive1y unless declined in writing by WBAMC staff. 1.6. Delivery & Pick-Up. Due to the 24-hour mission of WBAMC, the delivery time of the equipment must be no longer than 4 hours from the time an order is received. Removal of the used equipment from the inpatient wards must be completed withi n twenty four (24) hours from notification of the discontinuation of therapy. All specialty bed/mattress delivered to WBAMC must be delivered and processed through Property Management Branch and Medical Maintenance before it can be delivered to the patient. 1.7. Maintenance. Maintenance and repair of rental equipment is to be performed by the vendor. Documentation of an electrical safety inspection will be provided in accordance with NFPA 99. A copy of this documentation will be delivered to the COR's office for each piece of equipment delivered at the time of delivery. The COR will deliver all electrical safety inspection documents to Clinical Engineering. A service technician must be on call and available to come to WBAMC upon notification that equipment is not functioning properly. Response time will be no longer than four (4) hours. If equipment cannot be repaired during the visit, a replacement will be provided and the malfunctioning equipment will be removed. 1.8. Invoicing. Invoicing will be done on a monthly invoice. Once the invoice has been approved, it must be submitted into WAWF as a 2-in-1 invoice. This contract will be a pay-per-use contract. There is no minimum usage requirement of equipment for this contract. The vendor will not charge for unused equipment.