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Specialty Items, Promotional Materials & Custom Apparel

Active

24-07-01-03State & Local

Response Deadline06/30/2028, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Carroll Independent School District is issuing a multi-award Request for Proposal, solicitation number 24-07-01-03, to establish an approved vendor list for specialty items, promotional materials, and custom apparel. This catalog-style agreement is intended to provide a broad base of vendors for as-needed purchases throughout the 2024-2025 school year, with the option for three additional one-year extensions through the 2027-2028 school year. The scope of work includes awards, trophies, and related services, though it specifically excludes athletic uniforms for certain sports. All products must be new and of the highest quality, with pricing remaining firm for the contract term and inclusive of all shipping and handling charges on an F.O.B. Destination basis. Awards are based on a best-value trade-off process rather than the lowest price, considering factors such as purchase price, vendor reputation, product quality, and the vendor's past relationship with the district. Proposals must be submitted electronically via the CISD Ionwave portal and must include several mandatory documents, including a W-9, Certificate of Insurance, Conflict of Interest Questionnaire, and certifications regarding lobbying and EDGAR compliance. Vendors are also required to submit a notarized Proposal Evaluation Waiver. Contract administration is managed by the Carroll ISD Purchasing Department, with payments issued net 30 days following the submission of itemized invoices referencing approved purchase orders.

General Info

Carroll ISD RFP for specialty items, promotional materials, and custom apparel vendors.

Agency

Texas → Southlake Carroll

NAICS

541890 - Other Services Related to Advertising

Place of Performance

TX, USA

Set-Aside

NONE

Documents

Carroll ISD Special Terms and Conditions

14 pages · special-terms-and-conditions

High

EDGAR Compliance Confirmation Form - Carroll ISD

compliance-form

High

Payment and Pricing Proposal - Specialty Items for Carroll ISD

3 pages · proposal

High

RFP 24-07-01-03 Specialty Items, Promotional Materials & Custom Apparel

2 pages · rfp

High

RFP 24-07-01-03 Specialty Items, Promotional Materials & Custom Apparel

14 pages · rfp

High

Blank Certificate of Insurance Form

1 page · other

Low

Certification Regarding Lobbying for Federal Contracts and Grants

1 page · other

Low

Conflict of Interest Questionnaire - Texas Ethics Commission

conflict-of-interest-questionnaire

Low

Disclosure of Lobbying Activities (SF-LLL)

2 pages · other

Low

IRS Form W-9 Request for Taxpayer Identification Number and Certification

6 pages · tax-form

Low

Proposal Evaluation Waiver - Carroll ISD

1 page · proposal-evaluation-waiver

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSolicitation

PostedJul 1

Solicitation

Response DeadlineJun 30

Submission deadline

Response Deadline

06/30/2028, 12:00:00 AM UTCin over 1 year

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Organization & Contact Information

AgencyTexas → Southlake Carroll

Contacts1 person available

OfficeN/A

Organization / Agency

Texas → Southlake Carroll

Office AddressN/A

Contacts

Alysia Campbell

contact@example.gov

+1 (555) 000-0000

Full Description

Carroll Independent School District ("CISD" or "District") is requesting proposals for SPECIALTY ITEMS, PROMOTIONAL MATERIALS & CUSTOM APPAREL. Carroll ISD must adhere to State Purchasing Laws and competitively procure for purchases of goods and services. One method to seek bids and proposals for goods and services is to issue a "Catalog" RFP in order to establish an approved list of vendors from which District employees can purchase from on an as needed basis. This is a Multi-Award RFP for SPECIALTY ITEMS, PROMOTIONAL MATERIALS & CUSTOM APPAREL; meaning we will award to more than one vendor. It is the intent of CISD to provide a broad base of vendors to select products and services to meet the needs of the District. Therefore, if you would like to do business with CISD you MUST complete a response to this request. Discount prices will include all shipping and handling charges, F.O.B. Destination, unless otherwise noted or unless other terms have been negotiated. If you do not respond to this request, CISD may not be able to do business with your company. The contract term for this request is for the 2024-2025 school year; with three (3) additional one (1) year extensions to include 2025-2026, 2026-2027 and 2027-2028 at the mutual agreement between the District and the vendor(s). RFP SCHEDULED TIMELINE (We will make every effort to adhere to the following schedule)

First Advertisement (Release of RFP) Monday July 1, 2024 @ 8:00 AM
Second Advertisement Monday July 8, 2024 @ 8:00 AM
Last Date for Questions - Must be submitted on CISD Ionwave website Thursday June 26, 2025 @ 2:00 PM
Date all Questions will be answered within CISD Ionwave website Thursday June 26, 2025 @ 4:00 PM