sPHENIX Hardware Support

Brookhaven Science Associates (BSA), acting under its contract with the U.S. Department of Energy, is soliciting quotes for hardware support related to the sPHENIX project at Brookhaven National Laboratory in Upton, New York. The solicitation, identified as RFQ-477528, is a total small business set-aside under NAICS code 334112, requiring all offerors to be certified small businesses as defined by the SBA with no more than 1,250 employees. BSA requires the delivery of 16 Dell PowerEdge R760 servers with dual 10/25GbE adapters and iDRAC9, along with 16 Western Digital JBOD storage units and special warranty coverage for the hardware. All submissions must be received via email by 5:00 p.m. EDT on May 26, 2026, with the subject line referencing RFQ-477528, and must include a signed Quotation Pricing Sheet, proof of SAM registration and Unique Entity ID, and documentation supporting any product equivalency claims. The award will be made on a Lowest Price Technically Acceptable basis, where technical compliance is a pass/fail threshold and price is the sole determining factor among qualified offerors. Products must comply with ASTM D3951 for commercial packaging, with special ESD-protective packaging required for electrostatic discharge-sensitive items, and all hazardous materials must be labeled per GHS standards. Equipment must be preserved to retain at least 75% of its shelf life upon delivery, with expiration dates clearly marked, and all shipments must be delivered FOB Destination, Freight Prepaid via UPS Ground to BNL’s receiving locations in Building 98 or designated satellite stockrooms during established business hours. Final inspection and acceptance will occur at the laboratory site within 30 days of receipt and must conform to BNL-QA-101, ISO 9001, OSHA 1910, NRTL certification, and other referenced technical and safety standards. Invoices must be submitted electronically in PDF format to APInvoices@bnl.gov and include the PO number, item description, and unit price; payment terms are Net 10. All offerors must affirm compliance with counterfeit parts prevention, ESD control procedures, and GHS labeling requirements. The contracting officer, Ben Furlow, serves as the sole point of contact for questions