Splash Park Shade Structure Replacement

The City of Clermont is soliciting quotes for the removal and replacement of shade fabrics on four existing shade structures at the Splash Park within Waterfront Park. The project scope encompasses the complete removal, off-site disposal, and installation of new UV-stabilized commercial shade fabrics and minor associated hardware on the existing structural frames. The replacement involves one 25’ x 35’ yellow shade sail, one 12’ x 12’ red umbrella canopy, and two 10’ x 20’ blue hip roof canopies. Structural steel posts, frames, and foundations are explicitly excluded from replacement, with only minor connection hardware permitted as part of the scope. The new fabrics are required to meet a minimum 10-year warranty for fading and degradation, use marine-grade stainless steel or equivalent corrosion-resistant hardware, and be installed per manufacturer specifications to ensure proper tensioning, drainage, and aesthetics. Contractors must ensure site protection, daily cleanup, restoration of any disturbed landscaping, and coordinate with City personnel. Completion timelines specify a maximum of ninety calendar days from purchase order issuance, with a preference for delivery within twenty calendar days. Quotes must be submitted electronically through the City’s OpenGov procurement portal by December 30, 2025, with questions due by December 29, 2025. The evaluation process emphasizes the best interests of the City, with a primary focus on price, quality, delivery timeliness, vendor proximity, and drug-free workplace certification as a tie-breaker. Submissions require proof of insurance, adherence to various administrative clauses such as anti-collusion, public entity crime certifications, conflict of interest disclosures, and drug-free workplace policies consistent with Florida Statutes. Pricing must be F.O.B. destination, inclusive of freight, with no contract value disclosed in the solicitation documents. The City retains discretion for inspection and final acceptance of deliverables at the Splash Park location. This solicitation follows a firm fixed-price approach with no identified special contract provisions like options or key personnel designations and encourages participation but does not mandate socioeconomic certifications. Vendors must register on the OpenGov portal to participate, facilitating electronic submissions and communications throughout the bidding process.