Sports Officials

THIS IS A REQUEST FOR INFORMATION (RFI) DRAFT SOLICITATION FOR PLANNING PURPOSES. IF FUNDS BECOME AVAILABLE, WE WILL CONSIDER USING RECEIVED INFORMATION FOR ORDERING PURPOSES. PLEASE STATE HOW LONG YOUR INFORMATION IS VALID IN THE EVENT FUNDING BECOMES AVAILABLE. IF INTERESTED, PLEASE RESPOND TO RFI BECAUSE SEPARATE REQUEST FOR QUOTE (RFQ) MAY NOT BE ISSUED. The Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, and capabilities for planning purposes. This is a draft combined synopsis and solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only request for information. The RFI number for any resulting procurement will be 12-QZ-0001. This RFI document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-54, Defense Acquisition Circular (DAC) 91-13, (DCN) DPN20111102 and Air Force Acquisition Circular (AFAC) 2011-0714. The North American Industry Classification System is 711219 The size standard is $7.0M. The 23rd Contracting Squadron/LGCB plans to establish a Firm Fixed Price Contract for Sports Officials for Varsity and Intramural games. See below for the Statement of Work: FITNESS CENTER STATEMENT OF WORK FOR ATHLETIC OFFICIALS 1. The Athletic Director agrees to provide the contractor with at least two days notice of the time and place for the requirement for an official to be present at Moody AFB. 2. The Athletic Director agrees to provide the contractor at least two hours notice prior to the scheduled starting time of a game in the event of cancellation. 3. Per AFI 34-266, officials will be certified through a national organization for each sport. National organizations include; Flag Football-National Touch and Flag Football; Basketball-National Collegiate Athletic Association (NCAA); Softball - Amateur Softball Association; Soccer-United States Soccer Association and Volleyball-United States Volleyball Association. Official Association must provide copies of certifications for each official 15 days prior to each sport. 4. Contractor agrees to provide all equipment necessary to perform their services other than the equipment normally supplied by the Fitness Center. 5. Contractor agrees that officials will be in place at Moody AFB at least 15 minutes prior to the scheduled starting time. 6. Contractor agrees that any event, other than the first scheduled game of the day, not started, will not be paid for. 7. Contractor agrees to provide the Fitness Center a list of officials at least one week prior to scheduled event. 8. Contractor agrees that substitution of officials will be made in accordance with paragraph 3. 9. Official decisions will be governed by the following current rulebooks: National Touch and Flag Football; Basketball - National Collegiate Athletic Association (NCAA); Softball - Amateur Softball Association; and Volleyball - United States Volleyball Association (USVBA); Soccer - United States Soccer Association. 10. Officials will wear appropriate uniform as described in the rulebook or required by the Officials Association. 11. Contractor will provide officials per game as follows: Flag Football - four (4) officials and one (1) scorekeeper; Intramural Basketball - two (2) officials, scorekeeper and timekeeper; Varsity Basketball; three (3) officials, scorekeeper, and timekeeper; Volleyball - two (2) officials and scorekeeper; Soccer - one (1) official and two (2) line judges, and scorekeeper; Softball-two (2) officials, one scorekeeper.. 12. There is no minimum number of games for officials to service. However, if officials are not notified at least two hours in advance of game cancellation (see paragraph 2), the officials will be paid for the first scheduled game only. If the first game is played and the subsequent games are cancelled prior to the starting time of the second game, the officials will be paid only for the first game (see paragraph 6). 13. Contractor will submit a detailed bill to the Fitness Center by the 10th day of the month for the previous month. The Fitness Center will pay the prior month bill no later than the last day of the month. SMALL BUSINESS SERT ASIDE All quotes shall be FOB destination. Include all discounts that may apply. Include CAGE code with quoting information. Contractors must be presented in sufficient detail that your company possesses the necessary means to hire qualified candidates to fulfill the requirements indicated in the attached draft Performance Work Statement. It is imperative that business concerns responding to this sources sought articulate their capabilities clearly and adequately. Provision at FAR 52.212-1, Instruction to Offerors Commercial Items applies to this acquisition. Request for Quotation (RFQ) should be submitted and shall contain the following information: RFQ NUMBER; TIME SPECIFIED FOR RECEIPT OF OFFERS; NAME, ADDRESS; TELEPHONE NUMBER OF OFFEROR; TERMS OF THE EXPRESSED WARRANTY; ANY DISCOUNT TERMS AND ACKNOWLEDGEMENT OF ALL SOLICITATION AMENDMENTS (if applicable). Quotes must indicate quantity, unit price and total amount for each item. Quoters shall include a statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation. Quotes shall also contain all other documentation specified herein. BASIS FOR ANY RESULTING AWARD: The Government will award a purchase order to the quoter whose price is judged to represent the best value to the government. Quotes will be evaluated on lowest price technically acceptable. All quoters must be Central Contractor Registered (CCR) and online representation and certification application (ORCA) should be activated. ORCA registration for on line representation and certification requirements may be viewed via the internet at www.bpn.gov. QUOTERS MAY INCLUDE A COMPLETE COPY OF THE PROVISION AT FAR 52.212-3 QUOTER REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS WITH THEIR QUOTE, which can be downloaded from the internet or requested in writing via facsimile at 229-257-3547. Quoters that fail to furnish the required representation information via submission or ORCA registration, or reject the terms and conditions of the solicitation, may be excluded from consideration. The listed Federal Acquisition Regulation (FAR) clauses apply to this solicitation and are incorporated by reference. All FAR Clauses may be viewed in full text via the Internet at http://farsite.hill.af.mil/ ; Federal Acquisition Regulation Table of Contents. FAR 52.209-6, Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarred; FAR 52.212-3, Offeror Representations and Certifications-Commercial Items; FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation). Pursuant to FAR Clause 52.212-5 the following clauses are hereby incorporated by reference: FAR 52.222-3, Convict Labor (E.O. 11755); FAR 52.233-3, Protest After Award (31 U.S.C. 3553 and 40 U.S.C.759); FAR 52.233-4, Applicable Law for Breach of Contract Claim; FAR 52.222-26, Equal Opportunity (E.O. 11246); FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212); FAR 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793); FAR 52.222-37, Employment Reports on Special Disable Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212); FAR 52.223-4; Recovered Material Certification FAR 52.225-13 Restriction on certain foreign Purchase; FAR 52.237-1 Site Visit; FAR 52.247-64, Preference for Privately Owned U.S. Flag Commercial Vessels (46 U.S.C. 1241); FAR 52.232-33, Payment by Electronic Funds Transfer; DFAR 252.204-7004, Central Contractor Registration (52.204-7) Alternative A; DFAR 252.225-7001, Buy American Act and Balance of Payments Program; DFAR 252.232-7003, Electronic Submission of Payment Requests; DFAR 252.246-7000, Material Inspection and Receiving Report; DFAR 252.247-7024, Notification of Transportation of Supplies by Sea; AFFAR 5352.201-9101, Ombudsman. FAR 52.222-19, Child Labor FAR 52.222-21, Prohibition of Segregated Facilities The Defense Priorities and Allocations System (DPAS) rating is S10. RESPONSE TIME: RESPONSE TO RFI WILL BE ACCEPTED AT THE 23RD CONTRACTING SQUADRON (LGCA) LOCATED AT 4380-B ALABAMA ROAD, MOODY AFB GA 31699 NO LATER THAN 11:00 A.M. E.S.T. on 14 NOVEMBER 2011. ALL INFORMATION SHALL BE MARKED WITH REQUEST FOR INFORMATION (RFI) NUMBER AND TITLE. FACSIMILE AND EMAIL QUOTES WILL BE ACCEPTED. The point of contact for this draft solicitation is 2Lt Whitney Alston, Email: whitney.alston@moody.af.mil Phone: 229-257-2084, Fax: 229-257-4032, Alternate: SrA Shelby Terrell, Email: shelby.terrell@moody.af.mil Phone: 229-257-4716 Fax: 229-257-4032.