INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the Springfield State Office Building Flooring + Ceiling Replacement
- Phase 2 (Second Floor) Project for the Department of Buildings and General Services at 100 Mineral
Street in Springfield, Vermont.
This project consists of Phase II Renovations’ scope that will address only the second-floor level of
the facility. The work shall include, but not be limited to the following:
1. Demolition of existing vinyl floor tile and wall base.
2. Remove ceiling paint to underside of the deck.
3. Remove acoustical ceiling tile, and grid.
4. Remove ceramic tile to public restrooms.
5. Remove existing carpet tile.
6. Provide and install resilient tile as illustrated in drawing scope.
7. Provide and install new acoustical ceiling tile and grid.
Sealed Bids accompanied by proper Bid Security shall be emailed to the Department of Buildings and
General Services, at
contact@example.gov, until August 30, 2024, at 4:30 PM.
Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT 05403, by
phone at
+1 (555) 000-0000, by fax at
+1 (555) 000-0000 or email to:
contact@example.gov. Project
Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Public Plan
Room. Any and all notifications, releases and addendums associated with this project will be posted
at http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents
purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with
this RFP will be posted on-line in the plan room where the original solicitation
resides unless otherwise determined that a hard copy is necessary. The state will
make no attempt to contact contractors with updated information. It is the
responsibility of each contractor to periodically check the posting site for any and
all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings
and General Services, addendums that require hard copy distribution, a copy of such
addenda will be mailed or delivered for each set of plans and specifications issued to the
bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure
they have received all addenda, and must so state the number of addenda they have
received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders’ do so at their
own risk as there is one official source of information for documents as indicated above.
There will be a non-mandatory pre-bid meeting at the site on July 26, 2024 at 10:00 AM.
Revision Date: December 27, 2023
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QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of
this RFP or wishing to comment or take exception to any requirements of the RFP must submit
specific questions in writing to
contact@example.gov no later than 4:30 PM on
August 9, 2024. All questions should include Springfield State Office Building Flooring +
Ceiling Replacement - Phase 2 Project in the subject line. Any comments, questions, or
exceptions not raised in writing on or before the last day of the question period are waived. At the
close of the question period a copy of all questions or comments and the State's responses will be
posted at http://www.blueprintsetc.com. Every effort will be made to post this information as
soon as possible after the question period ends, contingent on the number and complexity of the
questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to
thoroughly read and comply with all requirements. Please pay close attention due to the
changes that have been made.
2. Funding Source:
This project is being funded, in whole or in part, through the American Rescue Plan Act
(ARPA) funds and/or Vermont Capital Construction Act funds. Wages for construction
employees shall be paid no less than the Vermont Prevailing Wage and Fringe Benefit
Rate requirements (reference Instructions to Bidders, Prevailing Wage Rate
Requirements). A complete list of occupations and associated wage rates are available on
the internet at: http://www.vtlmi.info/lmipub.htm.
3. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is
hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022,
the purchase of Russian-sourced goods and goods produced by Russian entities (defined as
institutions or companies that are headquartered in Russia or have their principal place of
business in Russia) is prohibited. The awarded Contractor must fill out and sign the
Executive Order 02-22 Vendor Certification as part of the Contract awarding process. This
certification is required for all subcontracts for work performed solely for the State of
Vermont and subcontracts for work performed in the State of Vermont.
4. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on
the front page of this RFP. Late bids will not be considered.
i. The State may, for cause, issue an addendum to change the date and/or time
when bids are due. If a change is made, the State will inform all bidders by
posting it on the webpage indicated on the front page of this RFP.
ii. There will not be a public bid opening. However, the State will record the
name, city and state for any and all bids received by the due date.
b. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted.
Revision Date: December 27, 2023
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ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email
submission to
contact@example.gov. Bids must consist of a single email
with a single, digitally searchable PDF attachment containing all components
of the bid. Multiple emails and/or multiple attachments will not be accepted.
There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to
compress the PDF file containing its bid, if necessary, in order to meet this size
limitation.
iii. FAX BIDS: Faxed bids will not be accepted.
iv. PAPER FORMAT: Paper format bids will not be accepted.
5. Full Bonding is required for this job.
6. SUBMITTAL EXCHANGE®: Contractor shall obtain a license for the State to utilize
Submittal Exchange for the purposes of this project. The State and its representatives will
have full control of the use of Submittal Exchange by authorized users of the State.
Submittal Exchange®, a web-based collaboration software system, shall be used to provide
an on-line database and repository, which shall be used to transmit and track project-related
documents. Based on an existing contract between the State and Submittal Exchange, the
State anticipates that training and support during this project will be provided by Submittal
Exchange at no additional cost to the selected contractor(s).
7. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of
Buildings and General Services (BGS) may require contractor evaluations on construction
projects over $100,000 or at the discretion of the BGS Director. Evaluations will be used to
compile the contractor’s performance on BGS projects to provide a history and assessment of
the contractor’s performance.
8. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
Sincerely
Jennifer Fitch, Commissioner
