SRA 26-109, DocuSign

The contract involves the procurement and management of DocuSign electronic signature solutions for the Maryland State Retirement Agency, with a performance period starting August 21, 2025, and concluding August 20, 2026. It is limited to Master Contractors who are authorized resellers under the COTS 2012 contract, and bidders must provide documentation such as a Letter of Authorization and a screenshot of the Manufacturer’s Suggested Retail Price (MSRP). The scope includes delivering 5,000 licenses of DocuSign eSignature Enterprise Pro, along with installation, training, and ongoing support through Premier Support at 22% of list price annually. The contract emphasizes that all equipment must be new and unused, with flexibility for the agency to purchase more or less than the specified quantities based on funding availability. Pricing is structured around the lowest discounted price from the MSRP, with proposals required to remain valid for at least 90 days post-deadline. Invoicing must comply with Maryland regulations, requiring detailed proper invoices submitted via email, with billing for one-time items within 30 days of acceptance and annual support billed on the anniversary of the contract start date. The procurement process prioritizes cost-effectiveness, with evaluation based primarily on the lowest discounted price, and the award will be made to the proposal most advantageous to the state. The contract also includes provisions for warranty, maintenance, and support services, with specific instructions for proposal submission, including the necessity of including all required documentation and adhering to the specified deadline of August 6, 2025.