Stadium Field Renovations

The Stadium Field Renovations project for Belchertown Public Schools in Massachusetts is soliciting bids for comprehensive site and field improvements at Belchertown High School, with bid documents prepared by 3DLA LLC. The solicitation, issued on December 3, 2025, with a submission deadline of December 19, 2025, outlines the requirement for contractors to execute all work related to site grading, demolition of existing sod, installation of new synthetic turf and irrigation system adjustments, as well as removal and replacement of football goal posts if alternate options are exercised. The project includes a mandatory pre-bid conference scheduled for December 8, 2025, and specifies that bids must be sealed and submitted on time via defined channels. The contract will be awarded to the lowest responsible and qualified bidder using a Lowest Price Technically Acceptable (LPTA) methodology, emphasizing both technical qualifications and financial competitiveness. The scope encompasses all labor, materials, equipment, supervision, and related activities for completion of the stadium field renovations including earthwork, drainage, erosion control, and landscaping consistent with detailed bid specifications. Key deliverables include achievement of specified finished grades and contour tolerances, erosion and sediment control measures, removal and replacement of turf with established botanical and quality standards, and adherence to all applicable local, state, and federal codes including OSHA, ADA, ASTM, and MassDOT standards. Submission requirements mandate performance and labor/material bonds equal to 100% of the contract amount, proof of insurance, schedules, and detailed product submittals. The project performance window runs from early April to mid-July 2026, targeting substantial completion by June 5, 2026. Inspection and acceptance procedures are onsite and overseen by the Owner and Architect, who hold final authority for approval. Pricing includes a $10,000 allowance for irrigation repairs and drainage cleaning, while bid alternates address specific turf and goal post configurations. Although the solicitation adopts a fixed-price contractual framework based on the AIA A101 standard form agreement, no federal acquisition regulations clauses apply, as this is a municipal procurement. The solicitation documentation encourages participation from Minority/Women’s Business Enterprises but does not require socioeconomic certifications. All proposal submissions must comply with detailed instructions and include required bonds and insurance certificates, with no late bids accepted.