Standard Electrode Coaxial Ge Detectors

The Department of State Health Services in Texas is seeking competitive bids to procure a Standard P-type coaxial high purity Germanium (HPGe) gamma detector to replace an aging unit no longer covered by service, critical for radiochemical drinking water compliance and environmental monitoring around the state’s two nuclear power plants and the Pantex facility. The solicitation, numbered HHS0017273 and issued as an Invitation for Bids (IFB), requires vendors to submit proposals for one of eight specific part numbers listed in Exhibit C, with a detector from Mirion Technologies strongly preferred. Substitutions are permitted only if they meet or exceed the specified technical requirements and require prior written approval from HHSC before shipment, with unauthorized changes resulting in rejection. All proposed products must be new, non-reworked, and not previously refused; mixing brands or split deliveries are prohibited unless explicitly requested. Proposals must be submitted by June 23, 2026, at 10:30 AM Central Time via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by physical delivery on a single USB drive, with strict formatting requirements including Microsoft Office formats and PDFs for signatures. Bids must be firm, fixed prices for the contract term and fully inclusive of all costs, with no additional services, training, or service agreements allowed. The contract term begins on the date of award and expires on August 31, 2026, with a possible one-year extension to ensure continuity. The vendor assumes full responsibility for packaging, labeling, and shipment integrity, including shrink-wrapping pallets and marking outer cartons with detailed content descriptions and purchase order information. Delivery must be prompt and complete, with late deliveries subject to cost recovery by the agency for emergency purchases. Acceptance is contingent on strict adherence to specifications, with vendors liable for all costs associated with noncompliance, including laboratory verification, storage, handling, return shipping, and repair of rejected items. Evaluation is based on technical compliance, price, delivery capability, overall ability to perform, and past vendor performance through HHSC’s VPTS system, with a minimum grade of “C” required; vendors under corrective action or with unfavorable records are ineligible. Mandatory disclosures include entity registration data, SAM.gov UEI, FEIN, Texas Franchise Tax and Secretary of State numbers, and the completed and signed Exhibit A Affirmations, which certify compliance with state and federal non-discrimination laws, absence of child support delinqu