Statewide Workforce Lifecycle Tracking System for Infrastructure Projects (NY Builds)
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Z-142State & Local
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The New York State Department of Labor is soliciting bids under IFB Z-142 for the implementation and maintenance of NY Builds, a statewide workforce lifecycle tracking system for infrastructure projects. This holistic talent management solution is designed to integrate employers, state agencies, and job seekers into a shared view of labor demand and supply, ensuring a skilled workforce is available for major infrastructure builds. The contract requires the provision of Eightfold AI Inc. software or an equivalent product that is interchangeable in performance and design. The resulting agreement will be an estimated quantity contract where items are purchased on an as-needed basis, with an anticipated start date of March 31, 2027, and a term of up to five years, potentially extendable by twelve months.
This opportunity is reserved exclusively for Service-Disabled Veteran-Owned Businesses (SDVOBs), with a 100 percent goal, while also maintaining minority and women-owned business enterprise goals of 15 percent each. The award will be granted to the responsive and responsible bidder who offers the total best value, defined as the lowest grand total bid among those who pass a mandatory eligibility screening. Technical requirements include support for the NY.GOV Authentication System for single sign-on and compliance with the New York State Information Security Policy. Bidders must submit their proposals in three separate sealed volumes—technical, cost, and administrative—by December 9, 2026.
General Info
NY State seeks SDVOBs to implement the NY Builds workforce tracking system.
PDF, High priority: read this first7 pages · specifications
HighAI Summary for Appendix A - Standard Clauses for New York State Contracts: Dated June 2023, this document provides the mandatory standard clauses for all New York State contracts, licenses, leases, and amendments. It outlines critical legal requirements including the Executory Clause, Non-Assignment rules, Comptroller's approval thresholds, Workers' Compensation benefits, non-discrimination requirements, and wage and hour provisions.
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PDF, High priority: read this first5 pages · specifications
HighAI Summary for Appendix B - Change Control Procedure: This document outlines the formal Change Control Procedure for New York State contracts. It defines the process for initiating Change Requests (CR) and Change Analyses (CA), including roles of the Change Control Representative, fee calculation methods based on RFP 17 01, and approval workflows. The document also provides standardized templates for the New York State Change Request and Change Analysis forms.
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PDF, High priority: read this first31 pages · specifications
HighAI Summary for Appendix GTC - General Terms & Conditions: This document outlines the General Terms and Conditions for bidders responding to a NYSDOL solicitation. It covers contract award processes, proposal ownership, conflict of interest requirements, FOIL disclosures, EEO compliance, and the responsibility determination process via the VendRep system.
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PDF, High priority: read this first4 pages · specifications
HighAI Summary for Appendix MWBE - Participation by Minority Group Members and Women with Respect to State Contracts: This document outlines the requirements and procedures for Minority and Women-Owned Business Enterprise (MWBE) and Equal Employment Opportunity (EEO) participation for New York State Department of Labor contracts. It establishes an overall MWBE participation goal of 30% (15% MBE and 15% WBE) and details the 'good faith efforts' required for compliance, EEO policy mandates, and the necessity of an EEO Staffing Plan.
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PDF, High priority: read this first3 pages · supporting-documents
HighAI Summary for Attachment 2 - Bidder Certified Statements (IFB #Z142): A mandatory certification form for IFB #Z142 (Statewide Workforce Lifecycle Tracking System for Infrastructure Projects). Bidders must use this document to certify they meet mandatory eligibility requirements, including NYS SDVOB certification, staffing capacity, and software reseller status. Failure to certify 'Yes' to these requirements may result in disqualification.
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PDF, High priority: read this first1 page · certification
HighAI Summary for Attachment L - Gender-Based Violence and Workplace Certification: A mandatory certification form required by New York State Finance Law §139-M. Bidders must certify that they have implemented a written policy addressing gender-based violence in the workplace, including requirements for sharing information, referring survivors to services, prohibiting retaliation, and legal compliance.
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PDF, High priority: read this first1 page · specifications
HighAI Summary for Attachment M_Form A - NYS Consultant Services: This is a New York State (NYS) Form A for Contractor's Planned Employment, used to document the number of employees, hours worked, and total amount payable under a consultant services contract. It serves as a financial and staffing disclosure form for the state agency.
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HighAI Summary for IFB Z-142 Attachment 4a - Cost Proposal: This document is a cost proposal template (Attachment 4a) for IFB Z-142, regarding the Statewide Workforce Lifecycle Tracking System for Infrastructure Projects (NY Builds). It requires bidders to provide pricing for subscription services, professional services, labor categories, and travel expenses across five periods. Failure to provide pricing results in disqualification.
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XLSX, High priority: read this firstcost-proposal
HighAI Summary for IFB Z-142 Attachment 4 - Cost Proposal: This document is the official Cost Proposal template (Attachment 4) for IFB Z-142, regarding the Statewide Workforce Lifecycle Tracking System for Infrastructure Projects (NY Builds). It provides a structured bid schedule for bidders to submit pricing for subscription services, professional services, labor categories, and travel expenses across five periods. Failure to provide pricing results in disqualification.
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PDF, High priority: read this first35 pages · ifb
HighAI Summary for IFB Z142: Statewide Workforce Lifecycle Tracking System for Infrastructure Projects (NY Builds): Invitation for Bids (IFB Z142) issued by the New York State Department of Labor (NYSDOL) for a Statewide Workforce Lifecycle Tracking System for Infrastructure Projects (NY Builds). The procurement includes a five-year contract term with a potential one-year extension. Bids are due by December 9, 2026, at 3:00 PM ET. The document outlines mandatory eligibility requirements, scope of work, professional services requirements, and administrative terms and conditions.
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PDF, High priority: read this first11 pages · ifb
HighAI Summary for NYS Dept. of Labor - Statewide Workforce Lifecycle Tracking System (NY Builds) IFB# Z-142: Invitation for Bids (IFB# Z-142) issued by the New York State Department of Labor on November 5, 2026. The procurement seeks authorized resellers of Eightfold AI Inc. or an equivalent software solution to implement and maintain 'NY Builds,' a statewide workforce lifecycle tracking system for infrastructure projects. This is a 100% SDVOB set-aside opportunity. Bids are due by December 9, 2026, at 3:00 PM.
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PDF, High priority: read this firstnda
HighAI Summary for NYSDOL Attachment K - Confidentiality & Non-Disclosure Agreement: A Confidentiality and Non-Disclosure Agreement (NDA) between the New York State Department of Labor (NYSDOL) and a Contractor. The document outlines the legal requirements for handling confidential Unemployment Insurance records in accordance with Section 537 of the Labor Law and 20 CFR Part 603, specifying restrictions on data disclosure, storage, and the obligations of third-party partners.
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PDF, Low prioritycertification
LowAI Summary for Appendix EO - EO 177 Certification: A certification form required by New York State Executive Order No. 177. The document requires successful bidders to certify that they do not have institutional policies or practices that fail to address harassment and discrimination under the New York State Human Rights Law.
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PDF, Low prioritysupporting-document
LowAI Summary for Appendix MWBE 1 - MWBE EEO Policy Statement: A New York State Department of Labor policy statement (Rev. 09-16) requiring contractors to adopt good faith efforts to achieve Minority and Women-Owned Business Enterprise (MWBE) participation goals and adhere to Equal Employment Opportunity (EEO) and non-discrimination laws.
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PDF, Low priorityspecifications
LowAI Summary for Appendix MWBE-2 - Staffing Plan (MWBE 101): This document is a template for the EEO Staffing Plan (Form MWBE 101, Rev 03/11). It requires offerors and subcontractors to report their workforce demographics by EEO job category, gender, race, and ethnic identification, as well as veteran and disability status, to be submitted as part of a bid or proposal package.
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XLSX, Low priorityother
LowAI Summary for Appendix MWBE-3 - MWBE Workforce Utilization Form: A reporting form used to track Minority and Women-Owned Business Enterprise (MWBE) workforce utilization. The document collects data on employee demographics, job titles, hours worked, and gross wages for a specific reporting period and project/contract.
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PDF, Low priorityother
LowAI Summary for Appendix MWBE-4 - MWBE Utilization Plan: A standard New York State form used by contractors to detail their plan for utilizing certified Minority and Women-owned Business Enterprises (MWBE) in a contract. It requires the identification of certified subcontractors, descriptions of work, and dollar values to meet established MBE and WBE goals.
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PDF, Low priority2 pages · other
LowAI Summary for Appendix MWBE-5 - Application for Waiver of MWBE Participation Goal: This document is a formal application form (Appendix MWBE-5) used by contractors to request a total or partial waiver of Minority and Women-owned Business Enterprise (MWBE) participation goals for New York State contracts. It includes sections for basic contractor information, the type of waiver requested, and a detailed list of required supporting documentation to prove good faith efforts in soliciting MWBE participation.
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PDF, Low priority2 pages · other
LowAI Summary for Appendix MWBE-6 - MWBE Quarterly Compliance Report: A standard New York State (NYS) reporting form (MWBE 105) used by contractors and grantees to report quarterly payment amounts made to certified Minority and Women-Owned Business Enterprises (M/WBE) subcontractors. The document includes fields for contract numbers, payment tracking, and a product key code for categorizing services.
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PDF, Low priorityother
LowAI Summary for Appendix SDVOB-1 - SDVOB Utilization Plan: A template form for the SDVOB Utilization Plan used by bidders/contractors to document their commitment to utilizing New York State Certified Service-Disabled Veteran-Owned Businesses. It requires detailed descriptions of work, dollar values, and contact information for SDVOB subcontractors to meet contract goals.
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PDF, Low priority1 page · compliance-report
LowAI Summary for Appendix SDVOB-2 - SDVOB Monthly Compliance Report: A standard reporting form used by contractors to document monthly Service-Disabled Veteran-Owned Business (SDVOB) goal achievement. The document collects data on SDVOB firms, descriptions of work/supplies provided, and payments made during the reporting period for submission to the NYS Department of Labor.
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PDF, Low priorityother
LowAI Summary for Attachment A - Federal and State Certifications: A certification document requiring applicants to attest to compliance with various federal and state regulations, including debarment, lobbying, drug-free workplace, nondiscrimination, Buy American requirements, salary limitations, and veterans' priority provisions, specifically for funding provided by the U.S. Department of Labor.
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PDF, Low priority1 page · other
LowAI Summary for Attachment B - Bidder's Affirmation of Understanding and Agreement (State Finance Law § 139-j): A formal affirmation form required from bidders to ensure compliance with New York State Finance Law § 139-j regarding permissible contacts during a governmental procurement process.
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PDF, Low priorityother
LowAI Summary for Attachment C - Bidders Disclosure of Prior Non-Responsibility Determinations: A disclosure form requiring bidders to report any findings of non-responsibility by governmental entities within the previous four years, specifically addressing violations of State Finance Law §139-j and the provision of false information.
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PDF, Low priorityvendor-responsibility-form
LowAI Summary for Attachment D - Vendor Responsibility Form: A New York State procurement form used by bidders to certify their vendor responsibility status, either via the online VendRep System or through a submitted paper questionnaire.
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PDF, Low priority1 page · supporting-document
LowAI Summary for Attachment E - Encouraging Use of New York State Businesses in Contract Performance: A solicitation attachment requiring bidders/proposers to disclose whether they intend to use New York State businesses in the performance of the contract to support local economic activity and job creation.
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PDF, Low priorityother
LowAI Summary for Attachment F - Bidder Certification of Compliance with Public Officers Law §73(4): A certification form requiring the bidder to attest to their compliance with Public Officers Law § 73 (4). This is a supporting compliance document for a procurement submission.
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PDF, Low prioritysupporting-document
LowAI Summary for Attachment H - Business Automobile Liability Insurance Attestation: A certification form from the New York State Department of Labor requiring firms to attest to their current status regarding Business Automobile Liability Insurance. It provides options for firms that do not own vehicles or those that use hired/non-owned vehicles, outlining the insurance requirements and obligations to maintain coverage if vehicle status changes during the contract term.
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PDF, Low prioritycertification
LowAI Summary for Attachment I - Certification Under Executive Order No. 16: A certification form requiring vendors to disclose whether they conduct business operations in Russia, in compliance with Executive Order No. 16. The document provides definitions of prohibited business activities and requires a signed attestation under penalty of perjury.
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PDF, Low prioritysupporting-document
LowAI Summary for Attachment J - Vendor Assurance of No Conflict of Interest or Detrimental Effect: A certification form (Attachment J) requiring vendors to attest that their performance of services under the RFP/Contract will not create conflicts of interest or detrimental effects regarding other existing contracts with the State of New York.
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PDF, Low priority2 pages · other
LowAI Summary for Form ST-220-CA: Contractor Certification to Covered Agency: A New York State Department of Taxation and Finance certification form (ST-220-CA) required pursuant to Tax Law section 5-a. The document serves as a contractor's affirmation to a covered agency that they have filed the necessary Form ST-220-TD with the Tax Department. It is applicable to contracts for commodities or services exceeding $100,000.
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PDF, Low prioritycertification-form
LowAI Summary for Form ST-220-TD Contractor Certification: A New York State Department of Taxation and Finance certification form (ST-220-TD) required for contractors awarded state contracts valued over $100,000. The document requires contractors to certify their registration status for collecting NYS and local sales and compensating use taxes, as well as the registration status of their affiliates and subcontractors.
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PDF, Low priority2 pages · tax-form
LowAI Summary for NYS Office of the State Comptroller Substitute Form W-9: A New York State Office of the State Comptroller (OSC) Substitute Form W-9 (Rev. 1/17) used to collect Taxpayer Identification Numbers (TIN) and certifications from vendors to ensure accurate payee database records and avoid backup withholding.
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PDF, Low priority6 pages · guidance
LowAI Summary for NYS SDVOB Operations Guidance Document: This document provides operational guidance for New York State agencies and authorities regarding the participation of Service-Disabled Veteran-Owned Businesses (SDVOBs) in state contracting. It outlines the objectives of the Division of Service-Disabled Veterans’ Business Development (DSDVBD), explains the requirement for agency-specific goals, and details three primary options for utilizing SDVOBs: set-asides, contract goal setting, and discretionary purchasing (up to $750,000).
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NYSDOL is issuing this Invitation for Bids (IFB) to seek Bids from responsive and responsible Bidders who are authorized to resell or are actively in the process of becoming an authorized reseller of Eightfold AI Inc. (Eightfold) or an equivalent software products and services. The products and services obtained through this IFB will be used for the implementation and maintenance of NYS Builds – a statewide workforce lifecycle tracking system for infrastructure projects. The system will be designed to manage the entire arc of major infrastructure builds, starting with a single pilot project. For purposes of this IFB, "or equivalent" is defined as meaning any other software product or service which, in the sole opinion of NYSDOL, is equal in performance, form, function, utility, quality, and design in such a way that the software product or service is directly interchangeable with the referenced Eightfold product or service being compared to, without modification or customization. The resulting contract will provide the necessary products and services to address the challenge that no existing system currently tracks workforce need, availability, and placement over the full life of projects of this size or connects that need to the training pipeline years before the need arises. The core premise is to bring employers, NYS, and job seekers (union, community & local etc.) into one shared view of labor demand and supply, rather than tracking each in separate systems. NY Builds is envisioned as a holistic talent management solution to proactively manage the workforce for NYS's major infrastructure projects, ensuring a skilled labor force is available when needed and providing a clear path for job seekers from initial application through continuous development. NYSDOL will purchase items off the contract resulting from this IFB on an as-needed basis. The quantities within the financial proposal are estimates and do not represent a guarantee of any particular level of purchases. The Contract resulting from this IFB shall be an estimated quantity Contract. No specific quantities are represented or guaranteed, and the NYS provides no guarantee of utilization. The Contractor must furnish all quantities actually ordered at or below the Contract prices. The actual value of the resultant Contract is indeterminate and will depend upon the utilization of the resulting Contract. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Service-Disabled Veteran-Owned Business (SDVOB) This opportunity is reserved for SDVOBs only. SDVOB Goal: 100.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%
