Staunton Hotel Lodging/Conference Facility/Meals - May 2027

The Commonwealth's Attorneys' Services Council is soliciting bids from hotels in Staunton, Virginia, to provide lodging, conference facilities, and meal services for a training program scheduled for May 12 through May 13, 2027. This procurement is strictly limited to hotels with on-site conference facilities; third-party event planners are prohibited. The selected facility must offer pedestrian access to local dining, recreation, and services. Requirements include approximately 10 rooms for the night of May 11 and 20 rooms for the night of May 12, along with a conference room for two days, a complimentary hospitality suite for networking on May 12, two lunch buffets, one hot breakfast on May 13, and continuous beverage service for approximately 20 attendees. This contract is contingent upon the confirmation of federal funding by December 11, 2026. Bids must be submitted via the eVA portal, with all individual item costs and the total amount clearly visible. Pricing for lodging and meals must be at or below the state per diem rate, resort fees are strictly prohibited, and any applicable service charges cannot exceed 20%. The agreement is governed by the General Terms and Conditions of the Commonwealth of Virginia, including requirements for a drug-free workplace for contracts over 10,000 dollars and compliance with the Virginia Fair Employment Contracting Act. Payment terms are set at 30 days after invoice or delivery, whichever occurs last.