Stock Contractor - 2027 Lea County Fair and Rodeo

The contract solicitation for the 2027 Lea County Fair and Rodeo seeks a qualified Stock Contractor to provide all necessary livestock, professional rodeo personnel, and related services for the annual event scheduled from July 30 to August 7, 2027. The contractor will be responsible for supplying healthy, competition-ready livestock in compliance with the Professional Rodeo Cowboys Association (PRCA) rules and ensuring the presence of certified personnel such as secretaries, timers, bullfighters, and other officials throughout the event. The contract stipulates adherence to applicable New Mexico state laws, federal regulations including civil rights and anti-discrimination statutes, and insurance requirements, notably maintaining a minimum of $1 million in liability coverage. Evaluation of proposals will follow a three-phase process that weighs technical merit, financial proposals favoring lower cost bids, and preferences for New Mexico residents and veterans. Award recommendation is based on a trade-off model that considers the most advantageous combination of quality and price without relying strictly on lowest price or adjectival ratings. The contract operates on an indefinite delivery framework with performance locations determined by the County, and payments occur post-performance upon invoicing without specification of electronic invoicing systems. The contractor must maintain comprehensive records during the contract and for six years post-performance, support inspection and audit processes, and comply with confidentiality and conflict-of-interest provisions. Contract modifications require written agreement, and key personnel changes demand prior County approval. Proposal submissions are strictly electronic via a designated portal by May 13, 2026, including mandated forms and separate cost proposals, with no page limits specified. The documentation reviewed reflects a template with placeholders for formal dates and signatures, indicating that key contractual details such as cost and final terms will be completed upon award.