2.0 SCOPE OF SERVICESThe Osceola County School District, (SDOC), hereafter referred to as the “SDOC,” is seeking a qualified vendor(s) to provide and implement an integrated, student ridership software program to include Global Positioning System (GPS) and must integrate with already established routing software and student information system. The system will include the software with Parent application, time and attendance, Pre trip and Post trip driver inspections, GPS, Application Program Interface (API) software, tablets, mounting hardware, wiring with secure connectors, training, and implementation of the software applications.The proposer must also certify they have a dedicated number of employees whose work is directly related to student transportation. The proposer must exhibit extensive experience in student tracking and GPS solutions including integration, instillation expertise, training, and service support transition for large school districts. At a minimum, the Student Ridership Software Program and GPS Services shall provide and include, but not be limited to the following components in the following areas.2.01 STUDENT RIDERSHIP SOFTWAREA. Student ridership software must provide the SDOC with real-time data from student ridership. The software should provide parents notification when their student enters and exits the bus. B. Compliance with Family Education rights and Privacy Act (FERPA) and other privacy standards to protect student and employee information. C. Role-based access control to limit visibility of data to authorized personnel only. D. Student ridership software should have the ability to track students effectively combine two or multiple runs by utilizing one tablet.E. Student ridership software must seamlessly transfer students riding alternate buses, ensuring administration and parents have the ability to track student location when transported by a different bus or route. F. Allows multiple users to view the information produced by the system. The student ridership/ GPS system must integrate with the SDOC already established routing and student information software. • Data pulled from Bus Planner or other routing software.• Data pulled from FOCUS student school information.G. End users will need Key Performance Indicator (KPI) data for district reports to reflect the following, but not limited to: • Time and Attendance data.• Real time student boarded and un-boarded the bus.• Location of scan (Plotted scans on maps).• GPS routing history. • On-time arrivals.• Pre and Post trip inspection data.• Scanning ridership percentages.• Reunification status.• All other data request by the district pertaining service rendered. H. Software and system overall should be able to create reports through a dashboard or menu within the dashboard. I. These reports must have the capability to print.2.02 Florida Education Finance Program (FEFP)A. Vendor Software must be capable of generating accurate student ridership counts via reports during pre-survey and survey weeks via the State of Florida reporting windows.B. The software should accurately record unaltered ridership data necessary to meet state funding requirements.• Ability to automatically compile ridership data by day, week, month, or any other reporting windows to be incompliance with Florida Department of Education (FLDOE) during survey periods.• Software must have the ability to export and customize reports according to state and federal guidelines for state ridership funding. 2.03 GPSA. GPS system must be capable of providing vehicle tracking with data that can be viewed from a primary dashboard to view all buses in-route, off-route (exception for buses unused for a prolonged timeframe which causes the GPS device to no longer be active.), idle time and/or as follows:• GPS tablet must provide turn by turn directions to help with bus operator’s pre-determined route. • GPS must be able to integrate with routing API from data conversions.• GPS equipment must have the capability to integrate seamlessly with bus and vehicle manufactures as to not effect manufacture warranties. B. GPS modules/ devices must be installed on-site at an SDOC facility by certified installer provided by proposer. Installation of tablets, holders, and other devices and wiring should be done within SDOC operating hours 4:30am – 6:30pm, or unless given approval by transportation administration. Mounting of the device must be secure to its prospective area. C. GPS software must have the capability to adjust the geofence around bus loops, schools, or other SDOC facility. D. School bus or vehicle tracking data on multi-function dashboard should provide the following data or have the capability.• Route number• Bus Number• Speed of travel• Latitude and longitude positioning from satellite acquisition.• GPS signal to determine connectivity for device reliability.2.04 Time and AttendanceA. The time and attendance should be able to help SDOC determine projected time verse actual time to review inconsistence with route times.• Run reports to view attendance data quicky.• ID- based attendance logging onto the bus tablets for drivers and attendants.• Integration of GPS tracking with time and attendance review, allowing management to verify entries with corresponding bus routes. • Real-time access to location data during attendance review, allowing for accurate approval of employee hours based on GPS-tracked activity. • Software should integrate with Kronos time keeping system.• The software should track absences and substitution drivers and bus attendants, Preferred. 2.05 Scanning, Badging and Tablets:A. Software and tablet must be capable of registering and recognizing identification cards via the following methods.• Radio-Frequency Identification (RFID)• Quick Response (QR)• Barcode • Manual entry utilizing either external keypad entry, tablet integrated digital keypad, or other method which allows manual access. B. Software must be capable of tracking scanning data and type of scanning method.C. Tablets must have a(n) external device(s) to read RFID, Barcode, and/or QR.
