Supply and Delivery of a Ride-on Trencher

The City of Saskatoon has issued solicitation RFQ 26-0487 for the supply and delivery of a new, factory-installed ride-on trencher. The procurement process is based on the lowest total price among qualified bidders. To be considered, respondents must be a single legal entity, registered on the City's electronic bidding system, and pass a three-stage evaluation consisting of a mandatory submission review, a technical requirements assessment, and a final pricing score. The equipment must meet all Canadian federal, provincial, and municipal safety standards for roadway operation, featuring tempered safety glass with UV protection, a minimum tractor weight of 4,400 kg, a hydraulic tank capacity of at least 95 L, and antifreeze rated for -40 degrees Celsius or colder. Reference models such as the Ditch Witch RT125 and Vermeer RTX1250 are noted as acceptable. The successful supplier is required to provide a thorough pre-delivery inspection report to City of Saskatoon Fleet Management and deliver the unit to 75 King Street, Saskatoon. Deliverables include an operator's manual, a parts manual, and a service manual, along with onsite operator and mechanic training at no additional cost. The contractor must ensure parts availability and service support for at least ten years from the delivery date. Administrative requirements include maintaining a minimum of 2,000,000 dollars in commercial general liability insurance as a pre-condition of award and ensuring all invoices and packing slips reference the purchase order number. All submissions must be uploaded in a fixed format to the bidding portal by November 20, 2026, at 2:00:59 PM CST.