This Solicitation opportunity from Department Of State was posted on May 6, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
SUPPLY AND DELIVERY OF PASSENGER VEHICLE FOR U.S. EMBASSY APIA
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The U.S. Embassy Apia is seeking to award a firm-fixed-price contract for the supply and delivery of a single new, right-hand drive compact crossover SUV to be used by the U.S. Foreign Service in Samoa. The vehicle must meet strict technical specifications including a minimum 2490cc engine, 4WD or AWD, automatic transmission, 195 mm ground clearance, 550-liter cargo capacity, and comprehensive safety features such as ABS, EBD, VSC, traction control, and multiple airbags. It must be unregistered, come with a full manufacturer warranty covering three years or 100,000 kilometers, and be sourced exclusively through an authorized distributor in the Pacific region, Australia, or New Zealand to ensure compliance with local regulations. The delivery must be made FOB destination to the U.S. Embassy Apia at Beach Road, Matafele, Samoa, no later than 120 days after contract award. Proposals must be submitted electronically to MRSSProcurement@state.gov in MS-Word, Excel, or PDF format, with individual files not exceeding 30MB; larger submissions must be split into multiple emails. Submissions require completion of the SF-1449 form, Section I pricing, Section 5 representations and certifications, and proof of active SAM registration, with failure to register resulting in automatic disqualification. The contract follows a Lowest Price Technically Acceptable (LPTA) methodology, where award is determined solely by the lowest responsive and responsible offer meeting all requirements, with no trade-offs between price and technical acceptability. All submissions must be in English, and incomplete or non-compliant proposals will be rejected without consideration. The solicitation has undergone two amendments extending the deadline from April 20, 2026, to May 6, 2026, and then to May 15, 2026, at 4:00 p.m. Apia local time, with all other terms remaining unchanged. Offerors must comply with a broad range of Federal Acquisition Regulation clauses including those related to combating trafficking in persons, employment eligibility verification, paid sick leave, Buy American Act, Trade Agreements Act, privacy safeguards, payment by electronic funds transfer, and restrictions on telecommunications equipment from prohibited vendors such as Huawei, ZTE, and Kaspersky. Additional requirements include compliance with whistleblower protections, contractor ethics codes, equal opportunity standards, and flow-down obligations to subcontractors. Invoices
General Info
Agency
NAICS
Place of Performance
DC, WSMSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
0002: The purpose of this amendment is to extend the solicitation due date.
The deadline for submission of offers is hereby extended from May 6, 2026, 4:00 PM (Apia local time) to May 15, 2026, no later than 4:00 p.m. (Apia local time). All other terms and conditions remain unchanged and in full force and effect.
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0001: The purpose of this amendment is to extend the solicitation due date.
The deadline for submission of offers is hereby extended from April 20, 2026, 2:00 PM (Apia local time) to May 6, 2026, no later than 4:00 p.m. (Apia local time). All other terms and conditions remain unchanged and in full force and effect.
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Dear Prospective Quoter:
Enclosed is a Request for Quotations (RFQ) for the supply and delivery of passenger vehicle for U.S. Embassy Apia. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by 2:00 pm, Apia local time on April 20, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to MRSSProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Mark T. Whitehead
Contracting Officer
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