FAC: Rooftop Packaged Units for Phora Facility

The U.S. Embassy Kathmandu, under the Department of State, is soliciting proposals for the supply, installation, and commissioning of three high-efficiency Variable Air Volume (VAV) Rooftop Packaged Units (RTUs) at the Phora Facility. The contract is structured as a Firm Fixed Price (FFP) type and follows a Lowest Price Technically Acceptable (LPTA) evaluation methodology, where price is the primary determinant for award, but only among offerors who meet all technical requirements and demonstrate responsibility under FAR 9.104 criteria. The work includes removal and disposal of existing units, full mechanical and electrical integration, control system connections, and verification of operational performance under local power standards of 380–415 V / 50 Hz / 3-phase. All RTUs must be fully functional upon commissioning, accompanied by necessary accessories such as filtration systems, dampers, vibration isolators, and drain traps, along with comprehensive documentation, a Safety Plan, an Activity Hazard Analysis, and training for facility staff. Performance must be completed within 120 calendar days of award and is subject to funds available through September 30 of the fiscal year. The solicitation, numbered 19NP4026Q0023 and posted June 1, 2026, with a response deadline of June 1, 2026, at 11:15 a.m. local time, requires all offerors to submit proposals electronically to KTMContracts@state.gov in approved formats—MS Word, Excel, or PDF—with individual files not exceeding 20–30 MB. Offerors must be registered in SAM.gov, provide their Unique Entity ID and CAGE code, and complete required representations regarding small business status, veteran ownership, and other socioeconomic categories, as applicable. The contract incorporates extensive compliance clauses under FAR, including prohibitions on covered telecommunications equipment from designated foreign entities, whistleblower protections, contractor ethics codes, equal opportunity requirements, service contract labor standards, and the Buy American Act. Invoicing must be submitted to the remittance address in Kathmandu, with VAT clearly separated, and payments are governed by clauses relating to financing and installment payments for commercial services. Inspection and acceptance are the Government’s responsibility, with performance assessed against a strict standard of no more than one customer complaint per month. No specific packaging, marking, or barcoding requirements were detailed, and while no formal contract value is provided,