SUPPLY OF CAMFIL FARR HI-FLO ES MERV AND DURAFIL ES AIR FILTERS

Events DC is soliciting bids for a firm-fixed-price contract to supply Camfil Farr Hi-Flo ES MERV and Durafil ES air filters to its Convention Center and other managed venues within the District of Columbia. The contract period runs from October 1, 2026, through September 30, 2027, with up to four one-year option extensions contingent on funding and mutual agreement. The supplier must ensure the delivered air filters meet stringent technical specifications, including UL Class 900 listing, ISO 9001:2008 manufacturing standards, an Energy Cost Index rating of five stars, and the capability to withstand 10.0" w.g. pressure. Additionally, the contractor is responsible for quarterly monitoring of air handling units, including pressure drop and particulate counts, as well as staff training on performance monitoring. All deliverables and correspondence related to warranty, invoicing, insurance, and product acceptance are managed through the Contracting Officer’s Technical Representative (COTR). The award process is based primarily on the lowest aggregate price for technically acceptable offers, with Certified Business Enterprise (CBE) preference points applied post-evaluation up to a maximum of 12 points, covering categories such as Small Business Enterprise, Disadvantaged Business Enterprise, and Resident-Owned Business. Submission requirements include a detailed quote form, certifications, tax affidavits, and customer references, all submitted electronically via the OpenGov procurement portal by May 15, 2026. Contract management emphasizes compliance with federal, District, and state laws, including labor and wage statutes, insurance coverage, confidentiality, and ethical standards. Although no detailed packaging or bar-coding instructions are stipulated, product inspection and acceptance occur upon destination delivery, with the contractor obligated to replace any nonconforming goods at no extra cost. The contact for procurement inquiries is Ishmael Murray, Senior Contract Analyst at Events DC.