Surfacide Helios Triple Emitter UV-C System

The Department of Veterans Affairs is seeking to procure three Surfacide Helios Triple Emitter UV-C Microbial Reduction Systems for installation at the Corporal Michael J. Crescenz VA Medical Center in Philadelphia, Pennsylvania, under solicitation number 36C24426Q0646. This unrestricted procurement requires complete delivery, installation, and training for each system, which consists of three UV-C emitters, a control tablet, and associated hardware including joiners, a motion sensor, and a Joby tripod. Each system must be an FDA-cleared Class II medical device under 21 CFR 880.6510, and must be accompanied by twelve months of SURFcare Extended Software and Maintenance Support for each emitter. The contract is being evaluated under the Lowest Price Technically Acceptable method, with mandatory pass/fail gates requiring full quotation of all line items, active SAM registration throughout the award and performance period, and submission of all required documentation, including completed SF 1449 forms, OEM authorization if not the manufacturer, descriptive literature, and FAR 52.212-3 representations confirming Buy American compliance and place of manufacture. All proposals must be submitted via email to the Contract Specialist by June 12, 2026, at 16:00 EDT, with the RFQ number included in the subject line; late submissions are not accepted. The contract is subject to a broad set of Federal Acquisition Regulation clauses including those governing commercial services, whistleblower rights, prohibitions on inverted corporations, human trafficking, child labor, convex labor, equal opportunity, and system maintenance, with several clauses applied via deviation. The offeror must also comply with VA-specific clauses such as VAAR 852.232-72 for electronic payment submission and VAAR 852.212-71 requiring OEM authorization. The place of performance is FOB destination at the Philadelphia VA Medical Center’s loading dock 2, and invoice submissions must adhere strictly to electronic payment requirements. The contracting office is located in Pittsburgh, Pennsylvania, and all queries must be submitted by June 5, 2026. The acquisition is designated as a HUBZone small business set-aside, and offerors must certify they are not excluded parties in SAM, do not engage in prohibited transactions with Iran’s Revolutionary Guard Corps or restricted operations in Sudan, and fully comply with all federal and state statutory requirements governing procurement integrity, labor standards, and anti