SWC 246 Tractors with Specialty Mowers

The State of Tennessee is seeking to establish a multi-year statewide contract for the procurement of Tractors with Specialty Mowers under solicitation number 32110-13943, with a bid submission deadline of July 7, 2026, extended from the original date due to the July 4 holiday. The contract, issued by the Tennessee General Services - Central Procurement Office, targets equipment meeting specific manufacturer and model requirements, including John Deere 6M 145 and New Holland T6.175 tractors with auto command transmission, Tiger TSR-60C side mount mowers, and heavy-duty self-propelled boom mowers such as Energreen, Mower Max, or John Deere Mantis. All equipment must be new, never used for demonstration or rental, and must not exceed 20 hours of operation. Delivery must occur F.O.B. destination, with all units clean, thoroughly detailed, and free of any contractor branding or decals. Each delivery must include a completed Pre-Delivery Inspection Form, operator manuals, warranty information, and two pre-tested keys with key codes where applicable. The successful bidder must be a manufacturer’s authorized dealer with parts, sales, and service trucks located within 250 miles of Tennessee delivery locations and must provide four hours of operator training in preventative maintenance and safety at each delivery site, along with a 48-hour service response time for Category 4 requirements. The contract will have an initial term of 36 months, with up to two 12-month renewal options, for a maximum term of 60 months, and the state may extend the term by up to 180 days if needed. Pricing must be submitted via a four-tab bid workbook detailing base equipment pricing, optional equipment, manufacturer-installed equipment, volume incentives, and net invoice pricing based on catalog list prices minus discounts. Prices must remain firm for 365 days, after which equitable adjustments may be made for cost decreases, and contractors may request increases. Invoicing requires submission within 30 days of delivery on contractor letterhead, including contract and purchase order numbers, state account name and number, supplier ID, unit quantities, line item details, delivery locations, and full cost breakdowns with subtotals and grand totals. Invoices must exclude contractor taxes, future deliveries, or unauthorized shipping charges, and payment by the state does not constitute acceptance or waive the right to dispute charges. Contractors must maintain all financial and operational