1. PROJECT SUMMARY
Provide a proposal to perform preventative maintenance and testing on the equipment outlined below at the Highland Residential Facility as noted herein.
2. EQUIPMENT BILL OF MATERIAL AS MANUFACTORED BY EATON CORPORATION
Switchgear in IPA
(6) Vertical Sections
(5) VCP-W Breaker Cells
(4) VCP-W Breakers
(4) SEL-751A Relays
(1) SEL-700G Relay
CPT and PTs
Pad-mount Transformers
(9) Transformers,
Optional Spare VCP-W Breaker
(1) 150VCP-W25-1200A Breaker
48VDC Motor, Close, and Trip
ROF Wheel Kit
3. SCOPE OF WORK
Provide the necessary field service personnel, tools, materials, and approved test equipment to perform the scope of work as described herein.
Perform preventative maintenance and testing on the equipment outlined above per manufacture standards and preventive maintenance guidelines.
It is expected that a total of (4) mobilizations will be required to complete this work.
A comprehensive engineering report including findings, test data, and recommendations must be furnished to OCFS Bureau of Capital Facilities and Services within 10 business days completion of work.
4. PRICING
Price for the above scope of work regarding the maintenance of switchgears outlined above is $ based on performing site work on a weekday-day shift, during regular working hours 7am-4 pm Monday – Friday.
Price for the above scope of work for the maintenance of the (9) transformers outlined above is $ based on performing site work on a weekday-day turn. If the work cannot be performed during regular working hours 7am-4 pm Monday – Friday.
Optional add price to provide a spare 1200A VCP-W circuit breaker is $ .
5. DELIVERY
This entire scope of work is requested to be completed by August 31, 2024 or sooner.
The scheduling of work will be mutually agreed upon between OCFS Highland Facility and the successful Contractor’s Electrical Engineer of record.
Lead time of the new VCP-W circuit breaker is anticipated to be weeks after award.
6. QUALIFICATIONS / CLARIFICATIONS
All work to be completed at straight time, Monday through Friday, 6am-5pm.
Eaton has not included any training for the first workday.
Minor repairs and adjustments taking a minimal amount of time will be included in our base price. If additional time or material is required, it will be charged as an extra.
Any significant delays due to adverse weather will result in additional charges.
If straight time work is required to be performed on an overtime basis, Customer will be billed the difference between the straight time and overtime rate.
Stand-by power needs, if deemed necessary, are not included.
Applicable fees for outage related costs including stand-by and re-connect services are not included.
Eaton will correct minor deficiencies. Minor deficiencies are those that require no special tools, parts, etc. and take a minimal amount of time to perform. Repair labor beyond this, and all material, will be considered as extra.
Method of procedure (MOP) development or meeting time not outlined in the scope of work will be treated as an extra.
Replacement parts and additional labor required to perform any repairs necessary for proper operation of your equipment will be accomplished exclusively at your written direction and authorization.
7. TESTING CLARIFICATIONS:
All testing will be performed under manufacture’s standard testing guidelines unless otherwise specified.
8. NOTE:
All work shall be supervised/certified by a licensed NYS Professional Electrical Engineer.
9. SAFETY TRAINING OF FIELD PERSONNEL:
All field personnel training must be current and comply with OSHA CFR1910 Electrical Safety Standard, which sets minimum safety rules and practices for the design, operation, and maintenance of high-voltage systems (over 600 volts). Safety standards must be in place to meet or exceed NFPA 70E requirements; and shall utilize appropriate Personal Protective Equipment (PPE).
10. DIVISION OF RESPONSIBILITY
Contractor Responsibilities:
Contractor will perform necessary adjustments, which are required to bring equipment to satisfactory operating condition, or review these with you prior to commencement of any additional work.
Contractor shall furnish test engineers, field technicians, support personnel, tools, equipment, materials, supplies and transportation as required.
Contractor will provide and install safety locks, as required, and in accordance with the facility safety guidelines.
Contractor will perform voltage test and install necessary circuit / equipment safety grounds to assure safe working conditions.
Contractor to ensure that all circuits to be de-energized have been clearly identified and that all plant personnel and downstream operations are aware of the required outage date, time and duration. This includes maintaining power to vital or necessary plant equipment and processes during the performance of this scope of work.
Supply a suitable and stable source of power for operation of test equipment.
Provide and service as required any temporary power generation equipment as needed by this scope and testing throughout duration of this proposal’s scope.
Upon completion of work:
Contractor will remove safety grounds installed by
Contractor will remove safety locks installed by Contractor.
Customer Will Be Responsible for The Following:
Providing free access to equipment within their facility.
Ensuring that all equipment is available upon arrival of Contractor personnel, including removal from service to permit continuous progression of work.
Identifying site contact for this project.
Coordinating all outages and perform all switching to de-energize and isolate equipment to be serviced.
Supplying the current electrical plans, including the plant single-line diagram and specifications.
Providing a place to receive and unload replacement equipment, test equipment or other supplies.
.
Service-Disabled Veteran-Owned Set Aside: No
Total MWBE Participation Goals: 30% Service-Disabled Veteran-Owned Business Contracting Goal: 6%
Due date:05/17/2024 12:00 PM
Contract term: One Time Service
County(ies): Ulster
Location: Highland Residential Center, 629 North Chodikee Lake Road, Highland, NY 12528 Business entities awarded an identical or substantially similar procurement contract within the past five years: None
