Public Notice: This RFP has been reissued with significant changes to the requirements. This RFP should be treated as a new RFP document and reviewed completely.
ABOUT FCC
FCC is Canada’s leading agriculture and food lender, dedicated to the industry that feeds the world. FCC employees are committed to the long-standing success of those who produce and process Canadian food by providing flexible financing, AgExpert business management software, information and knowledge. FCC provides a complement of expertise and services designed to support the complex and evolving needs of food businesses. As a financial Crown corporation, FCC is a stable partner that reinvests profits back into the industry and communities it serves. For more information, visit fcc.ca.
RFP CONTACT
Ronke Niagwan
Procurement Manager
Farm Credit Canada
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RFP SCOPE
FCC has had a fund investment program for approximately 20 years, however, has in more recent years significantly grown our investment program to include direct investments. Our current program is delivered through a fund investment program with FCC investing as a limited partner in externally managed funds. FCC is looking at expansion of our program to include direct investment in companies through expanded channels such as co-investment alongside General Partner’s (GP), direct equity investment and direct venture debt (subordinated and mezzanine). FCC does not anticipate managing external capital in a capacity as part of our expansion, rather we will continue to operate using our own capital to invest in both external fund investments and as a direct investor in companies.
The FCC Capital team currently does not have a system solution for housing and managing our fund investments and the planned direct investment expansion. Today, information is managed through externally received reports, Excel spreadsheets, manual accounting entries and cashflow management, and manually created performance management and internal reporting.
FCC is looking for a solution that would fulfill ‘system of record’ needs for items such as deal pipeline, investment transactions over the life of the investment (commitments, calls, distributions, valuations, etc), payment processing, workflows, performance measurement, reporting, cashflow forecasting, customer information and policy and risk limit management. The solution should enable capture of investments related to an external fund portfolio (tracking of GP, management fees, carry, waterfall, committed capital, etc) as well as individual deal and customer information specific to FCC direct investment in companies and the management and administration of the key components/transactions related to these investments. The solution should easily integrate FCC’s SAP general ledger as well as Microsoft products.
The successful Proponent will also provide implementation services, guidance and direction on how standard system functionality enables industry best practices for managing and maintaining VC/PE portfolios.
The solution would improve accuracy, usefulness and timeliness of financial and operational data, and would facilitate risk measurement, forecasting, reporting, and analytics. We are looking for industry leading software solution and a partner to enhance our system capabilities to improve operational efficiency, reduce risks, and facilitate the required system capabilities to house and maintain our investment and customer records.
The following are two capabilities that we require:
Deal Capture / Investment Details
Investment Accounting and Operations
Proponents are encouraged to submit bids for a solution that addresses a single capability or both, with the understanding that each capability will be evaluated independently. FCC’s intention is to award to the top proponent in each capability; however, FCC reserves the right to award both capabilities to one Proponent if they meet both of the following conditions:
The Proponent is ranked first in one of the capabilities.
The Proponent is ranked first in one of the capabilities and provided their evaluation for the second capability is within 10% of the highest ranked solution.
More details of scope and requirements are included in the RFP document.
RFP PARTICULARS
All conditions for Proponent participation are included in the RFP documents.
Duration of Contract: will be negotiated but could be up to 10 years
Options: included in the duration of the contract
Estimated Quantity of Goods or Services: Not applicable.
Timeframe of Delivery of Goods or Services: Not applicable.
RFP SCHEDULE
RFP Release Date: December 16, 2024
Proponent Questions Accepted Until: January 7, 2025 at 2:00 PM*
FCC Response to Proponent Questions Delivered Before: January 14, 2025 at 5:00PM*
RFP Closing Date/Time: January 23, 2025 at 2:00PM*
NOTE: All times are CST – Saskatchewan. The above dates are subject to change at the sole discretion of FCC. Any changes to the RFP Schedule will be communicated to all Proponents via amendment on MERX.
RFP PROCESS CONSIDERATIONS
This opportunity is covered under the provisions of Chapter 5 (Government Procurement) of the Canadian Free Trade Agreement (CFTA) and Chapter 19 (Government Procurement) of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).
FCC is subject to the Official Languages Act (Canada). Proponents may choose to respond to this RFP in their official language of choice (English or French).
This opportunity notice references a non-binding, competitive RFP, and is not a call for tenders. FCC is not obligated to proceed with the Work described in the RFP Scope and may cancel the RFP at any time. FCC’s procurement process allows for consecutive or concurrent negotiations between FCC and one (1) or multiple Proponents, prior to awarding a Contract.
MERX ELECTRONIC BIDDING SYSTEM
This Request for Proposals (RFP), including any attachments and amendments to such RFP, is available for download by the Proponent on MERX. MERX is a Canadian Public Tenders electronic bidding system accessible at https://www.merx.com. It is the sole responsibility of the Proponent to ensure its compatibility with MERX.
Proponent proposals MUST be submitted electronically through MERX, preferably in a PDF or MS Word file, prior to the RFP Closing Date/Time specified in the RFP. Proposals submitted in other formats, by other methods or through any other means, or after the RFP Closing Date/Time specified in the RFP, may be rejected by FCC.
PRIORITY OF DOCUMENTS
In the event there are any discrepancies between this opportunity notice and the information on the MERX website proper, this opportunity notice shall take precedence.
Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
