Target Dates and Industry Day #3 - XM919 Individual Assault Munition (IAM) - Update

The purpose of this Special Notice is to provide an update on TARGET DATES for key XM919 IAM milestone events, including release of the DRAFT Request for Proposals (DRFP), the Final Request for Proposals (RFP) and INDUSTRY DAY #3. Industry Day #3 - XM919 Individual Assault Munition (IAM) The Office of the Project Manager Close Combat Systems (PM CCS) is hosting a hybrid, in-person and virtual, Industry Day #3 on 14-15 June 2023 for the XM919 Individual Assault Munition (IAM) Program. The XM919 IAM is defined as a single-shot, disposable, Shoulder Launched Munition (SLM) capable of engaging multiple target configurations from open and confined spaces. The Government is seeking a mature production-ready SLM with the capability of meeting the XM919 IAM requirements. This is a subsequent event to Industry Day #1 (Special Notice: W15QKN-21-Z-0GB9) which was held on 20 April 2021, and Industry Day #2 (Special Notice: W15QKN-22-Z-0PPC) held on 30 August 2022. The purpose of Industry Day #3 is to update industry on the XM919 IAM contracting approach, program status, and address industry inquiries on the Draft Request for Proposal (RFP) requirements. The XM919 IAM Draft RFP is tentatively scheduled to be released in May 2023. The purpose of the Draft RFP is to clearly communicate the expectations, requirements, and proposal evaluation process for XM919 IAM in preparation for the release of the Final RFP (Target: July 2023). Please Note: The Government reserves the right to revise the Draft RFP, in its sole discretion, prior to release of the Final RFP. Industry Day #3 provides the opportunity for Industry and Government to ask questions and seek clarifications as they relate to the XM919 IAM and the Draft RFP. Discussion will be conducted in the form of a general Question and Answer (Q&A) session regarding the XM919 IAM Draft RFP, XM919 IAM Performance Specifications (P-Specs) and XM919 IAM requirements. Questions can be submitted in advance (before registration) or on the day of the event. The questions and responses will be presented in an open forum, with other companies present. Separate One-on-One sessions will be scheduled immediately following the final presentation on day one (14 June 2023) and day two (15 June 2023). One-on-One sessions (in-person or virtual) can be requested and scheduled upon Government approval of a company's written request. All information discussed at Industry Day will be unclassified. This Industry Day shall not be used to elicit trade secrets. No sales pitches or - giveaways shall be permitted from Industry participants. No competition-sensitive or vendor proprietary information/data, will be released, though questions of a general nature that the Government overlooked in its Industry Day presentation may be shared with all industry participants. All company information will be treated confidentially. The Government will not entertain contractor non-disclosure agreements (NDA). Industry is cordially invited to attend the IAM Industry Day #3 to be held: Date: 14-15 June 2023 Time: 8:30 AM to 12:00 PM Eastern Standard Time with registration to begin at 8:00 AM In-Person Location: Embassy Suites (909 Parsippany Blvd, Parsippany-Troy Hills, NJ 07054) Virtual Location: Microsoft Teams (IL2) invite will be provided upon receipt and approval of registration. Registration: Companies interested in attending Industry Day #3 must submit a request in writing no later than 1600 EST on 26 May 2023. Requests must be addressed to the Registration Point of Contact (POC), Ms. Jean Fortunato at email: jean.m.fortunato.ctr@army.mil. Requests must include a brief statement describing the company's capabilities as a manufacturer of weapons or weapon materials. If the interested company does not currently manufacture weapons or weapon materials, the request must include a statement describing its rationale underlying its interest in this event. Please title your email as follows: - Response to IAM Industry Day #3 Notice W15QKN-23-Z-0W3O (Company Name). Interested companies must identify the personnel that will be attending Industry Day #3. Companies must provide the name, title, company, and contact information (email and phone number) for each attendee. Due to venue limitations, companies will be limited to three (3) in-person attendees. There is no limit on the number of personnel attending sessions virtually, however all virtual attendees must be identified. Attendee substitutions will be permitted if advance notice and all required documentation is provided at least seven (7) days before Industry Day #3. All other substitutions are prohibited. Telephone inquiries will not be accepted. Additional Requirements/ Requests to be submitted with the Registration Request: Contractor POC Information: Attending Contractors are asked to identify a single POC and the phone number to best reach the POC if there are any last-minute updates to the event (i.e. Teams line/call in change, transition to virtual only format due to illness, etc.). Company Capabilities/Fact Sheet Briefing: Each attending Contractor is requested to submit a Company Capabilities/Fact Sheet (1 slide only). Contractors will be asked to brief this slide to all attendees during Industry Day #3. The Company Capabilities/Fact Sheet must be submitted no later than 1600 EST on 06 June 2023 to the Registration POC, Ms. Jean Fortunato at email: jean.m.fortunato.ctr@army.mil. Additional Requirement for Non-US/ Foreign Contractors: A Letter of Request is required from Non-US/ Foreign Contractors for in-person attendance. The Letter of Request and all supporting information must be submitted on company letterhead (template attached) to the attention of the two JPEO A&A Foreign Disclosure Office (FDO) POCs at emails naomi.j.shareef.civ@army.mil and jason.j.hayman.civ@army.mil. Letters of Request may be submitted securely through the DoD Safe Access File Exchange (SAFE) website at https://safe.apps.mil. To submit via DoD SAFE, Contractors will have to first obtain a drop-off request from the Government. DoD SAFE proposal drop off link requests for the Letter of Request are due to the JPEO A&A FDO POCs, Ms. Naomi Shareef and Mr. Jason Hayman by 1600 EST on 26 May 2023. Pre-Industry Day Questions: Pre-Industry Day questions can be submitted in advance or on the day of the event. Questions and responses will be presented and addressed with other companies present, in an open forum during the general Q&A session. All information discussed at Industry Day will be unclassified. Pre-Industry Day Draft RFP or other questions regarding this Industry Day #3 shall be submitted by 1600 EST on 23 May 2023 to the US Army Contracting Command (ACC-NJ), Picatinny Arsenal, New Jersey, Building 9, Picatinny Arsenal, NY 07806-5000 to the attention of Mr. Erick Martins, Contracting Officer at erick.d.martins.civ@army.mil and Mr. Blake Isakson, Contract Specialist at blake.r.isakson.civ@army.mil. Telephone inquiries will not be accepted. One-on-One Sessions: In addition to the general Q&A session, One-on-One sessions (in-person or virtual) will be scheduled upon Government acceptance of a company's written request. The Government will conduct the One-on-One sessions immediately following the general Q&A session. A limit of one (1) session per company is permitted. Each session will be limited to ninety (90) minutes in duration. Companies interested in participating in a One-on-One session must indicate their interest during the registration process no later than 1600 EST on 26 May 2023. Invitations will be sent to registered companies once a timeslot has been scheduled. The in-person and virtual One-on-One sessions will be used to inform the Government of the current and developing capabilities of the industrial base, and ask questions pertaining to the draft RFP and information provided during Industry Day in a private forum. These sessions will be unclassified. The Government will attempt, but cannot guarantee, the accommodation of company requests for different timeslots. Companies can only be in attendance during their scheduled appointment. Companies will be notified by the Registration POC of the day, time, and location for their One-on-One sessions. Registration Checklist: Registration Requests, One-on-One Sessions Requests and all required information submitted to Registration POC by 1600 EST on 26 May 2023 Pre-Industry Day Questions submitted to ACC-NJ Primary and Secondary POC by 1600 EST on 23 May 2023 Company Capabilities/Fact Sheet Briefing to Registration POC by 1600 EST on 06 June 2023 Confirmation of Registration issued by Registration POC Additional Information Update XM919 IAM Program Schedule During Industry Day #2 the Government presented the XM919 IAM program schedule to communicate key milestone events. Recent world events and subsequent Army decisions impacting the XM919 IAM program have dictated the following accelerated program schedule. XM919 IAM Program Key Milestone Events - Target Schedule Update Key Milestone Event Industry Day #2 Dates NEW Dates Draft Request for Proposal 3QFY23 May 2023 Industry Day #3 1QFY24 14-15 June 2023 Final Request for Proposal 1QFY24 July 2023 CDD-U Army Approval 1QFY24 August 2023 Milestone C 3QFY24 December 2023 XM919 IAM Contract Award 3QFY24 February 2024 Note: Update to XM919 IAM Performance-Specification (P-Spec) The XM919 IAM P-Spec overall exterior color scheme requirement has changed to incorporate the Operational Camouflage Pattern or shall be produced in earth tone colors not darker than Coyote 498 but not lighter than Tan 499. If industry has any comments, questions, or concerns on the guidance to transitioning to incorporate earth tone colors please email Mr. Blake Isakson, blake.r.isakson.civ@army.mil. XM919 IAM P-Specs The draft XM919 IAM, XM922 Sub-Caliber Trainer and Sub-Caliber Trainer Ammunition P-Specs are finalized and in staffing for approval. To assist in understanding the XM919 IAM requirements, the draft XM919 IAM, XM922 Sub-Caliber Trainer and Sub-Caliber Trainer Ammunition P-Specs will be available to interested contractors upon request in accordance with the instructions below. These documents are not required to participate in Industry Day. To request a copy of the XM919 IAM, XM922 Sub-caliber Trainer and Sub-Caliber Trainer Ammunition P-Specs: 1. Contractors must submit their request for the XM919 IAM, XM922 Sub-caliber Trainer and Sub-Caliber Trainer Ammunition P-Spec(s) on company letterhead addressed to ACC-NJ along with the forms specified below. Submissions should be transmitted via email to the primary and secondary ACC-NJ POCs. 2. The subject line of email requests must read as follows: - IAM Industry Day Notice W15QKN-23-Z-0W3O P-Spec Request (Company Name) 3. For US / Canadian contractors the request will be processed as follows: a. Complete the following forms: -DD Form 2345 Militarily Critical Technical Data Agreement -AMSTA-AR Form 1350 Technical Data Questionnaire -XM919 Non-Disclosure / Non-Use Agreement b. Upon receipt of these completed forms by the Information POC, the XM919 IAM, XM922 Sub-caliber Trainer and Sub-Caliber Trainer Ammunition P-Spec(s) will be issued to the requesting company once they are available for release. 4. For non - US / non-Canadian contractors, the request will be processed as follows: a. Complete the following forms: -AMSTA-AR Form 1350 Technical Data Questionnaire -XM919 IAM Non-Disclosure / Non-Use Agreement b. The XM919 IAM Information POC will advise regarding any additional requirements related to International Traffic in Arms Regulations (ITAR) compliance.