This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on September 28, 2021. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Task Force Kona Lodging to December

Closed

W912J6-21-Q-0044Federal

Submission Closed09/29/2021, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

New

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Four-Star Hotel Venue and LodgingThis subcontract involves the provision of a four-star or higher hotel venue and lodging in Nusa Dua, Bali, to support prime contractors working on US Embassy Jakarta projects. The selected Indonesia-based hotel company must provide thirteen guest rooms for five nights and a meeting room of at least 15m x 20m configured with round tables. The facility is required to be fully operational, featuring climate control, lighting, and daily cleaning services. To qualify, the provider must demonstrate a detailed security and fire escape posture. The contract is managed under the Department of State for the US Embassy Jakarta, with performance taking place in Denpasar, Bali. Interested parties must submit their responses by November 2, 2027.

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Single Source – Hilton University of Florida Conference Center – 2027 BSIS Professional Learning Events

Solicitation # SGS #054-331-2631

The Putnam County School District is initiating a non-competitive Single Source Procurement under solicitation number SGS #054-331-2631 to secure conference facility services for the 2027 BSIS Professional Learning Events. In coordination with the North East Florida Educational Consortium and the Florida Department of Education, the district intends to utilize the Hilton University of Florida Conference Center in Gainesville for two specific events scheduled for February 22–25, 2027, and March 22–25, 2027. The scope of work includes providing overnight accommodations, a general session space, and 10 to 15 breakout rooms to accommodate approximately 80 to 150 participants. This procurement is conducted in accordance with District Policy 450.03 and State of Florida Statute 287.057 (3) (c), as the selected source is deemed most advantageous for the district. While this is not a formal solicitation, the district is requesting capability statements from interested parties to determine if a competitive procurement would be in the best interest of the authority. All responses, including statements of capability and manufacturer authorizations for resellers, must be submitted electronically via the e-Procurement Platform by 12:00 am on Monday, November 9, 2026. The final contract value will be determined based on the hotel's proposal and total event costs.

POSTED

DEADLINE

M0068127Q0003 MCMWTC Ski Passes

Solicitation # M0068127Q0003

Solicitation M0068127Q0003 is a firm fixed price request for quotes issued by the Marine Corps Base Camp Pendleton to provide off-site ski passes, lodging, and transportation support for the Marine Corps Mountain Warfare Training Center during the 2026-2027 ski season. This total small business set-aside, which also includes designations for women-owned and economically disadvantaged women-owned small businesses, requires services to be located within 100 miles of Bridgeport, California. The scope of work includes the provision of 80 transferable season ski passes with no blackout dates valid from November 15, 2026, through April 30, 2027, approximately 518 room-nights of winter lodging, and necessary conference or classroom space. Additionally, the contractor must provide timely downhill transportation capable of moving the full group within a 25-minute window. The contract is structured with a base year from November 15, 2026, to November 14, 2027, and two subsequent one-year option periods. Award will be based on the best overall value, evaluating price, technical capability, and past performance, with technical capability weighted as significantly more important than past performance. Technical evaluations will focus on lodging and facility capacity, ski area access, and transportation capabilities. Performance is measured against strict quality levels, requiring 100 percent availability for lodging and classroom space at check-in and during instructional periods. Invoicing and payments will be processed electronically through the Wide Area WorkFlow system.

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NEMT Beneficiary Support Services (Lodging/Meals)This subcontract for NEMT Beneficiary Support Services focuses on the provision of lodging and meal services for beneficiaries of the Michigan Department of Health and Human Services. The selected provider will supply approved lodging and meal vouchers for individuals requiring long-distance travel or overnight stays, ensuring that all facilities strictly adhere to the medical and functional requirements outlined in the Medicaid Provider Manual. The opportunity is categorized under NAICS code 721110 and is associated with the state of Michigan. Interested parties must submit their responses by the deadline of November 6, 2026, to support prime contractors in delivering essential support services to the beneficiary population.

POSTED

DEADLINE

Operation and Preservation of the Gideon Putnam Hotel

Solicitation # 2140002

The New York State Office of Parks Recreation and Historic Preservation is soliciting proposals for the improvement, maintenance, preservation, management, and operation of the historic Gideon Putnam Hotel in Saratoga Spa State Park. The selected lessee will be responsible for all operational costs and must provide sustainable lodging and dining services, with operations commencing for the 2028 high season. The contract is structured as a lease with a base term of ten years and a maximum possible term of forty years. Key requirements include the employment of a qualified manager with at least three years of experience, the provision of free guest wi-fi, and adherence to sustainability and decarbonization standards under NYS Executive Order No. 22. The award will be granted to the highest scoring responsible respondent based on a combination of technical criteria, weighted at 75 percent, and financial return to the State, weighted at 25 percent. Financial scoring is determined by projected rent and committed capital investment. The lessee must also provide a 15,000 dollar bid security deposit and maintain financial payment and capital bonds. Significant facility upgrades are anticipated, including electrical, mechanical, plumbing, and structural improvements. Compliance with the Americans with Disabilities Act, New York State labor laws regarding prevailing wages for capital projects, and strict non-discrimination and workplace violence prevention policies is mandatory.

NYS Office of Parks Recreation & Historic Preservation

POSTED

DEADLINE

161235 2027 Local Programs Workshop

Solicitation # 161235

The Virginia Department of Transportation is soliciting bids for a comprehensive conference facilities package to host the 2027 Local Programs Workshop. The selected contractor will provide event services for approximately 750 participants, including local government leaders, consultant engineers, contractors, and VDOT staff. Required services include overnight lodging, meals, parking, and a dedicated conference manager to coordinate logistics. The event will span two and a half days and must be hosted in Fredericksburg, Stafford, Richmond, Norfolk, or Virginia Beach, with specific date windows available in September and October 2027. Facilities must include a plenary room with a minimum capacity of 750, a hospitality room for up to 150 people, space for 30 to 35 vendor booths, and full audio-visual support. The contract will be awarded to the lowest responsive and responsible bidder based on a grand total price. Bidders must submit their proposals electronically via eVA by 10:00 AM EST on October 20, 2026. Required documentation includes a VA State Corporation Commission Form, a Small Business Subcontracting Plan (unless the bidder is DSBSD-certified), and hotel availability information. Award priority is given to DSBSD-certified micro or small businesses. Following the bid period, VDOT will conduct mandatory site visits and food sampling to verify that the proposed facilities meet all specifications, including ADA compliance and safety codes. Payment will be processed within 30 days of a valid invoice in accordance with the Virginia Prompt Payment Act.

Virginia Department of Transportation

POSTED

DEADLINE

Hotel Room Block ProvisionThis subcontract agreement involves the provision of a confirmed block of sleeping rooms for prime contractors attending the Cow County Judge Institute, managed by the Judicial Council of California. The selected provider is responsible for managing all reservations and ensuring guest room availability for the duration of the program. Compliance with the Unruh Civil Rights Act is mandatory, and the provider must hold the appropriate hotel industry licensing to perform the services. The opportunity is categorized under NAICS code 721110 and was posted on October 15, 2026, with a response deadline of October 30, 2026. Interested parties can find further details and submission guidelines through the official Judicial Council of California portal.

Judicial Council of California

POSTED

DEADLINE

Cow County Judge Institute (Room Block)

Solicitation # CRS-EG-501

The Judicial Council of California is soliciting proposals for a sleeping room block to support the Cow County Judge Institute in the Sacramento Natomas area. The preferred dates for the event are June 8 through 11, 2027, with an alternative option of June 6 through 9, 2027. Interested hotels must submit their technical and cost proposals via email to ConferenceRFPs@jud.ca.gov by 11:59 PM Pacific Time on October 30, 2026. Submissions must include the Bidder’s Acceptance of Terms and Conditions, Darfur Contracting Act Certification, General Certifications Form, and the Technical and Cost Proposal form. All quoted rates must be net and non-commissionable, as the Judicial Council does not use third-party representations. The contract will be awarded to the highest-scored proposal based on a 100-point scale, with ties resolved by a coin toss. Key requirements include providing complimentary parking, maintaining meeting room temperatures between 68 and 74 degrees Fahrenheit, and adhering to strict non-discrimination and safety standards. Payment for the master account will be processed via a U.S. Bank National Association Travel Payment Services Card (TPSC) following the approval of a final invoice. Selected contractors must be in good standing within the State of California and certify compliance with various legal codes, including the Darfur Contracting Act and the Americans with Disabilities Act. Additional provisions include a room credit of one double occupancy room for every 50 paid room nights and the potential for five-day stay extensions in the event of a disease quarantine.

Judicial Council of California

POSTED

DEADLINE

Hotel Accommodations and Guest Room BlockThis subcontract for Hotel Accommodations and Guest Room Block supports the Virginia Department of Environmental Quality by providing guaranteed lodging for prime contractors during conference projects. The agreement ensures the availability of 55 sleeping rooms for two nights preceding the event, with all pricing strictly adhering to applicable federal and state lodging rates. The services will be performed at a Virginia Beach location under NAICS code 721110. Interested parties must submit their responses by the deadline of November 12, 2026, to secure the delivery of confirmed room blocks and overnight accommodations for conference attendees.

Department of Environmental Quality

POSTED

DEADLINE

URFP #27-03-CH Conference Facilities, Catering and Audio-Visual Services for Clean Water Finance-EPA All-States Meeting

Solicitation # 27-03-CH

The Virginia Department of Environmental Quality is soliciting proposals under URFP 27-03-CH for comprehensive conference facilities, catering, and audio-visual services to support a three-day Clean Water Finance-EPA All-States Meeting in Virginia Beach. The scope of work requires a co-located hotel and conference facility capable of accommodating up to 60 attendees, including a guaranteed block of 55 sleeping rooms for two nights at federal or state rates. Key requirements include meeting rooms configured in U-shaped or crescent styles, full catering services including breakfast, lunch, and snacks, and the provision of AV equipment such as wireless microphones, projectors, and screens. The contractor must ensure all facilities meet federal, state, and local safety codes and that rooms are fully prepared by 7:00 AM on event days. This opportunity is a set-aside for DSBSD-certified small and micro-businesses, including women-owned, minority-owned, and service-disabled veteran-owned firms. Proposals must be submitted electronically via eVA by November 12, 2026, and must include a price proposal on the provided Excel template, a small business subcontracting plan, and detailed property descriptions. Award selection will be based on the best proposal among qualified DSBSD-certified offerors, with price as a considered but not sole determining factor. The contract includes strict requirements for PII confidentiality, non-discrimination compliance, and specific invoicing procedures, with payments issued within 30 days of an acceptable invoice submitted after the conference completion.

Department of Environmental Quality

POSTED

DEADLINE

Yellow Ribbon Requirement

Solicitation # W912TF27QA001

Solicitation W912TF27QA001 is a request for quotes for a Firm-Fixed Price contract to provide turnkey conference and childcare services for the NH Army National Guard on November 8, 2026. The requirement is a 100 percent small business set-aside under NAICS code 721110. The contractor must provide a venue within a 40 mile radius of Concord, New Hampshire, featuring a general session room for 140 people, two breakout rooms, a counseling room, and two childcare rooms. Essential facility requirements include integrated AV, high speed Wi-Fi for 150 devices, and 100 parking spaces. The scope of work is divided into three CLINs: facility operations, catering services for 120 adults and 20 children with strict allergen labeling and temperature controls, and licensed childcare services. Childcare providers must be background vetted with FBI fingerprinting, hold active pediatric First Aid and CPR certifications, and maintain at least 500,000 dollars in liability insurance. Award will be based on the most advantageous offer, evaluating technical submissions as either acceptable or unacceptable based on operational compliance, facility suitability, and licensing attestations. Payments will be processed electronically via the Wide Area WorkFlow system.

W7NN Uspfo Activity Nh Arng

POSTED

DEADLINE

Event Venue and Catering ServicesThis subcontract for Event Venue and Catering Services, managed by the Florida Procurement and Distribution Services agency, involves providing comprehensive event space and food services for the NIGP Central Florida Chapter. The scope of work includes the provision of a ballroom and meeting facilities for a one-day trade show, along with catering services consisting of lunch for all attendees and a selection of coffee, water, and light snacks specifically for sponsors. To ensure compliance and quality, the selected provider must possess all necessary hotel conference facility and food service health and safety permits. The contract focuses on the delivery of reserved event spaces and professionally prepared meals, with a response deadline set for November 4, 2026.

Procurement & Distribution Services

POSTED

7 days ago

DEADLINE

in 15 days

General Info

Agency

Department Of Defense → W7M4 Uspfo Activity Hi Arng

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

Kailua Kona, HI, USA

Set-Aside

NONE

Documents

B.8+Draft+Solicitation+W912J6-21-Q-0044+Ver5.docx

B.8+Full+Text+Clauses+ver3.docx

DoD_Lodging_Standards.pdf

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Timeline

PhaseClosed

PostedSep 28

Combined Synopsis

Response DeadlineSep 29

Deadline has passed

Submission Closed

09/29/2021, 06:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → W7M4 Uspfo Activity Hi Arng

Contacts2 people available

OfficeKAPOLEI, HI, 96707-0000, USA

Organization / AgencyDepartment Of Defense → W7M4 Uspfo Activity Hi Arng

Office AddressKAPOLEI, HI, 96707-0000, USA

Contacts

Jay Renguul

Anthony Reyes

Full Description

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items is prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures and FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/ solicitation SHALL be posted on sam.gov. The RFQ number is W912J6-21-Q-0044. This solicitation documents and incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-07 Effective Sep 10, 2021. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/ and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html. The NAICS code is 721110 and the Small Business Standard is $35,000,000. This solicitation will be competed through Full and Open Competition. The USPFO HI Purchasing and Contracting Division requests responses from qualified, and responsible, sources capable of providing: CLIN0001: Lodging accommodations up to an estimated 37 rooms on Kona Big Island Hawaii. Rooms must ensure check-in/check-out receipt to individual or group. Hotels shall have standard industry cleaning, security standards, and conference room. QTY: ______Rooms Available Nights: 77 Rate: $________ = Total: $________________ Period of Performance: Check-in: 01 October 2021 - Check-out: 17 December 2021 Evaluation and Award will be based on Price. Contractor maintains a clean and healthy environment in accordance with commercial standards. LINEN SERVICE: General daily housekeeping in accordance with industry standards. AMENITIES/SERVICES: All facilities and courtesies customarily extended to all other occupants without charge (i.e. pools, lounges, parking areas, etc.) shall be made available without additional charge to government personnel. All extra lodging requirements not specified in this solicitation, or not normally included in the room rate, payable by the government personnel (individual). Food service not requested nor required. The contractor provides concierge, or shuttle at no cost if such also provided to other guests. LIABILITY/MISCELLANEOUS SERVICES: The government is not responsible for any miscellaneous charges or damages incurred by government personnel. Contractor explains to each government personnel, as necessary, miscellaneous charges (such as telephone charges, pay-per-view movies, room service, meals, smoking in the facility, damage charges, etc.) as not covered by this contract; government personnel will be charged and fully liable for payment of all such legitimate liability/miscellaneous service charges Responsibility and Inspection: Unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. Lodging Counts: Lodging Counts: The assigned Government Point of Contact (identified at the time of award) will provide counts for Air Force and Army Service Members that will not to exceed the above numbers. Changes to the lodging count will be provided no later than 48 hours the day prior which shall include name and check-in and/or out dates. The following FAR and DFARS provisions are incorporated into this solicitation by reference: 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2007) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-7, System for Award Management (Oct 2018) 52.204-13, SAM Maintenance (Oct 2018) 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020) 52.204-17, Ownership or Control of Offeror (Aug 2020) 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2020) 52.204-20, Predecessor of Offeror (Aug 2020) 52.204-22, Alternative Line Item Proposal (Jan 2017) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) 52.204-26 Covered telecommunications Equipment or Services'Representation (Oct 2020) 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations'Representation (Nov 2015) 52.209-5 Certification Regarding Responsibility Matters (Aug 2020) 52.209-7 Information Regarding Responsibility Matters (Oct 2020) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) 52.211-17 Delivery of Excess Quantities (Sep 1989) 52.212-1 Instructions to Offerors'Commercial Items (Aug 2018) 52.212-4, Contract Terms and Conditions-Commercial Items (Jan 2017) 52.217-6 Option for Increased Quantity (Mar 1989) 52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989) 52.219-8 Utilization of Small Business Concerns (Oct 2018) 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) 52.222-25 Affirmative Action Compliance (Apr 1984) 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals'Representation (Dec 2016) 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran'Representation and Certifications (Jun 2020) 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.242-13 Bankruptcy (Jul 1995) 52.242-15 Stop-Work Order (Aug 1989) 52.246-1 Inspection of Supplies'Fixed-Price (Mar 1994) 52.246-16 Responsibility for Supplies (Apr 1984) 52.247-34 -- F.o.b. - Destination (Nov 1991) 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013) 252.203-7005, Representation Relating to Compensation of Former DoD officials (Nov 2011) 252.204-7003, Control of Government Personnel Work Product (Apr 1992) 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Dec 2019) 252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors (May 2016) 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (May 2016 252.204-7016 Covered Defense Telecommunications Equipment or Services'Representation (Dec 2019) 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation (May 2021) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2021) 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (May 2019) 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Sep 2019) 252.215-7007 Notice of Intent to Resolicit (Jun 2012) 252.215-7008 Only One Offer (Jul 2019) 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors (Jan 2018) 252.225-7048 Export-Controlled Items (Jun 2013) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7010, Levies on Contract Payments (Dec 2006) 252.239-7098 Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites'Representation (Apr 2021) 252.244-7000, Subcontracts for Commercial Items (Jan 2021) 252.247-7023 Transportation of Supplies by Sea'Basic (Feb 2019) Contractor must complete all Representations and Certifications found in the provisions listed below within their profile in the System for Award Management (SAM) at http://www.sam.gov. If not previously completed, all offerors must complete provision 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment to be eligible for award. Provision 52.212-1, Instructions to Offerors-Commercial and Contract Clause 52.212-4, Contract Terms and Conditions-Commercial Items applies and incorporated by reference. See Provision 52.212-2, Evaluation-Commercial Items and Contract Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items also applies and included in full text. Contract Clause 52.212-3, Offeror Representations and Certifications-Commercial Items applies, included in full text, and shall be completed and submitted with your quotation. Quotes are due by 8:00 a.m. Hawaii Standard Time on Wednesday, 29 September 2021. Electronic proposals must be submitted via e-mail to Jay Renguul at jay.renguul.mil@mail.mil. Facsimile proposals will not be accepted. Questions regarding this solicitation may be directed to Jay Renguul at jay.renguul.mil@mail.mil or telephone 808-844-6337 no later than 4:00 PM Hawaii Standard Time 28 September, 2021. Reference solicitation number in subject line. Submissions shall be not exceed 10 pages, and provide the following: Vendor Name; Vendor POC; Vendor CAGE; Vendor DUNS; Contact Ph#; Fax and/or Email; Discount Terms (if applicable); and Socio-Economic status. Additionally, in order to be eligible for award, all respondents shall, with submission, provide a completed Section 889 Certification (Attachment #2) and complete FAR Provision 52.209-7 Information Regarding Responsibility Matters. The Government intends to evaluate offers and award a contract WITHOUT discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best price. (FAR 52.212-1(g)) Successful offeror is required to comply with attached DoD Lodging Adequacy standards. A quoter which requires the Government to execute a separate agreement with a third party shall be deemed technically unacceptable Attachments: 1. Full text Provisions and Clauses 2. Section 889 Certification 3. DoD Lodging Adequacy Standards ******* End of Combined Synopsis/Solicitation ********

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