This Solicitation opportunity from Government of Canada was posted on May 22, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Task Management Software for IRCC

Closed

BPM023830International

Submission Closed05/29/2025, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Cloud-Based Finance System ProvisionThis subcontract agreement concerns the provision of a cloud-based finance system for prime contractors serving the Lumero Educational Trust. The selected provider will deliver a comprehensive software package suite designed for financial analysis and accounting, specifically capable of supporting multi-entity accounting across 13 distinct entities, which include the Trust and 12 associated schools. The system must be fully functional, cloud-hosted, and maintain compatibility with both Microsoft and Google environments. Classified under NAICS code 513210, the contract ensures the Trust has the necessary digital infrastructure to manage its complex financial reporting and accounting requirements across all its educational institutions.

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Solicitation # ocds-h6vhtk-07bba8

The Lumero Educational Trust is seeking a provider for a completely cloud-based budget and financial management software solution to serve its thirteen entities, comprising twelve schools and the Trust. The required system must be DFE Chart of Accounts compliant, compatible with both Microsoft and Google, and feature comprehensive financial transaction, search, and journal capabilities with seamless integration between finance and budgeting modules. The contract includes the provision of a user-accessible help desk, portal, and remote access. The initial term runs from September 1, 2027, to August 31, 2030, with an option to extend for two additional years until August 31, 2032. The total contract value is estimated at 275,000 GBP. The procurement follows a Competitive Flexible Procedure using a two-stage approach. Stage one involves a Procurement Specific Questionnaire, where candidates must score at least 60% to be considered for the second stage. The final award will be based on best value rather than the lowest price, with evaluation weighting split between price (50%), technical capability (25%), and support quality (25%). To be eligible, contractors must have a minimum annual turnover of 200,000 GBP and maintain employers' and public liability insurance of at least 5 million GBP. The Trust reserves the right to add new schools to the contract as the organization grows.

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AI Contract Overview

Shared Services Canada is soliciting bids for a Commercial Off-the-Shelf task management software solution to support Immigration, Refugees and Citizenship Canada. The requirement includes the provision of 300 base licenses with the option for 100 additional licenses, featuring capabilities such as Outlook 365 integration, role-based access control, automation rules, and bilingual implementation. The contract is structured for an initial one-year term with four subsequent one-year option periods, and the successful supplier must begin provisioning within five days of the contract award. Bids must be submitted by May 29, 2025, at 2:00 PM EDT via email or the P2P portal. While some suppliers may be invited directly, all responders must adhere to the technical specifications outlined in the Statement of Work and provide pricing across the initial period and all option years. There are no security clearances associated with this requirement, and documents may be submitted in either of Canada's official languages. Shared Services Canada retains the right to negotiate with suppliers and has confirmed that no extensions to the bid deadline will be granted.

General Info

SSC seeks task management software for IRCC, 300-400 licenses, five-year term, bids due May 29.

Agency

Government of Canada → Shared Services Canada

NAICS

513210 - Software Publishers

Place of Performance

*Canada, CAN

Set-Aside

NONE

Documents

amendment

High

sow

High

rfp

High

rfq

High

specifications

High

rfq

High

q-and-a

Medium

other

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedMay 22

Solicitation

Response DeadlineMay 29

Deadline has passed

Submission Closed

05/29/2025, 02:00:00 PM UTC

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Organization & Contact Information

AgencyGovernment of Canada → Shared Services Canada

Contacts1 person available

OfficeN/A

Organization / AgencyGovernment of Canada → Shared Services Canada

Office AddressN/A

Contacts

Adam FoxPoint of Contact

Full Description

Notice of Proposed ProcurementREQ148983 - TASK MANAGEMENT SOFTWARE FOR IRCCSOME SUPPLIERS WILL BE INVITED DIRECTLY PRODUCT DESCRIPTIONTask Management Tool. SECURITY REQUIREMENTThere is no security associated to this requirement. BID SUBMISSIONAll bidders must submit their bids through either Email or the P2P portal. LANGUAGEDocuments may be submitted in either official language of Canada. NEGOTIATIONSSSC retains the right to negotiate with suppliers on any procurement. ENQUIRIESResponders who wish to be certain of receiving a reply must submit all questions through to the Contracting Authority.ESTIMATED QUANTITYRefer to Annex A – Basis of Payment. DURATION OF CONTRACTFrom contract award up to an including one year later; and 4 x 1 year option periods. TIME FRAME OF DELIVERYBegin provisioning within 5 days from Contract Award. CONDITIONS FOR PARTICIPATION OF SUPPLIERS NOT SPECIFIED IN SOLICITATION DOCUMENTATIONn/a SSC Task Management Software for IRCC- Amendment 001