TaylorLED Equipment and Installation

1.0 STATEMENT AND SCOPE OF WORK 1.1 Summary The University of Florida ("UF") is seeking proposals for TaylorLED equipment purchase, TaylorLED installation and related services, to be performed on an as-needed basis both independently and alongside UF staff. The majority of services will be performed on UF's main campus in Gainesville, Florida, but some may also be required at various satellite locations and extension offices throughout the State of Florida. 1.2 Scope of Work The intent of this ITB is to establish a pool of suppliers authorized to provide TaylorLED equipment, installation and related services to UF's campus and other UF facilities throughout the state. The type of work, location, and number of technicians required may vary, and will be specified by UF each time services are ordered. Potential required tasks may include (but are not limited to): Pulling and terminating wires and cables per applicable building codes. Hanging displays, including TVs, projectors, video walls, and monitors. Installing speakers, including recessed ceiling mounted, pendant, and surfaced mounted. Installing A/V equipment in racks, behind displays, in walls, or in ceilings as required. Reading and adhering to A/V schematics for equipment connectivity. Technicians will be expected to maintain a clear line of communication with UF A/V staff and must be able to lift a minimum of 50lbs independently. Suppliers must provide all required PPE for technicians under applicable OSHA standards, including proper protective footwear, reflective vests, and hard hats. Suppliers must also provide all basic hand tools and ladders required to perform work. Shipping and delivery information will be provided when quote is requested. Suppliers should respond in question 2.1, with MSRP list pricing and percentage discounts offered to UF, using the Equipment Bid Sheet in the Buyer Attachments with standard manufacturer warranty period and extended warranty (if applicable). Suppliers can bid on one or all categories in the Equipment Bid list. Shipping instructions for equipment delivery will be provided when requesting for the quote. 1.3 Term of Agreement The term of this Agreement will be for an initial period of three (3) years, with an option to renew based on satisfactory performance and the written approval of both parties for up to two (2) additional one (1) year periods. 1.4 Quotations and Invoices All Quotes and Invoices should display both the list price and the discount the University of Florida is receiving on all goods and services. The contract number should be noted on all Quotations and Invoices. Suppliers should also indicate on the quote if shipping is included. 1.5 Price Increases Price changes will normally only be considered at the end of one Agreement period and the beginning of another. Price increases will be capped at 3% per year. Price change requests shall be in writing, submitted to UF Procurement at least sixty (60) days prior to the end of the current Agreement period, and shall be supported by written evidence of increased costs. The University will not approve unsupported price increases that will merely increase the gross profitability of the Vendor at the expense of the University. Price change requests shall be a factor in the Agreement renewal process. The University shall, in its sole opinion, determine whether the requested price increase or an alternate option is in the best interest of the University.