TDCJ - Allred Unit - Procurement of a HVAC Unit

The Texas Department of Criminal Justice is soliciting bids to procure a complete HVAC unit package including installation, start-up, and training for the Allred Unit in Texas, under solicitation number IW246649, with responses due by June 25, 2026. The contract falls under NAICS Code 238220 and is administered through the Texas SmartBuy portal. All work must comply with federal, state, and local codes including the National Electrical Code (NFPA-70), NFPA-70E, Life Safety Code (NFPA-101), Texas Architectural Barriers Act, and TDCJ’s Risk Management Lock-Out Tag-Out Policy (RM-48), with all electrical equipment required to carry UL, FMRC, or NEMA listings. The vendor must adhere to strict specifications for equipment labeling, including engraved three-layer laminated plastic nameplates with specified letter sizes and 304 stainless steel tags for fire alarm components, and all materials must be shipped in original manufacturer packaging with proper markings, including purchase order numbers and exact part numbers as listed. Delivery must follow F.O.B. destination terms with freight prepaid, and items must be delivered within the timeframe specified or defaulted to 14 calendar days, during normal working hours only. Performance obligations include providing a detailed delivery schedule, managing off-loading, and ensuring all submittals are coordinated, stamped for compliance, and signed by the respondent. The bid price must include all shipping, permits, and freight, and the TDCJ reserves the right to award based on the lowest line-item response, total line-item cost, or any other combination that best serves state interests. The vendor must warrant no conflicts of interest, no engagement with Iran, Sudan, or foreign terrorist organizations, and compliance with Texas laws on human trafficking, child support obligations, equal employment opportunity, and immigration. Artificial intelligence systems used in delivering services must be disclosed, and all records must be retained according to TDCJ’s retention schedule and made available for audit by TDCJ, the State Auditor’s Office, and authorized federal entities. Invoicing requires itemized detail matching the purchase order, referencing the PO number, and presenting a valid payee ID, submitted separately per shipment to the designated Huntsville address, with prompt payment guaranteed under Texas law and direct deposit available upon submission of proper documentation. Inspection and testing by TDCJ are mandatory, with costs borne by the vendor if standards are not met, and delivery must not be