TDCJ - Hilltop Unit - HVAC Split System

The Texas Department of Criminal Justice is seeking bids for an HVAC unit package including installation, start-up, and training at the Hilltop Unit in Texas, under solicitation IW246648, with responses due by June 16, 2026. The procurement is classified under NAICS code 238220, and all work must be performed in Texas. Bidders must submit proposals on the official form, signed by an authorized representative, with pricing provided per unit as specified; unit prices will govern in case of calculation errors, and all quotes must remain firm for 30 days after the deadline. Delivery must be F.O.B. destination, freight prepaid and allowed, with completion times specified in calendar days; failure to state a timeline obligates delivery within 14 days. No quantity guarantees are provided, and any over-shipments must be returned at the vendor’s expense unless the item is indeterminable in quantity like sand or gravel. All items must be clearly marked with purchase order numbers and correct part numbers exactly as listed; incomplete line items or unmarked goods will be rejected. The vendor is responsible for securing all permits, licenses, and certifications required for the work and must comply with OSHA standards, particularly for electrical equipment. The HVAC system must be installed and commissioned per specification, with training provided to TDCJ personnel, and no substitutions are allowed without written approval from the TDCJ Contracts and Procurement Department. The manufacturer’s standard warranty applies unless otherwise stated, and the TDCJ retains the right to inspect goods at the vendor’s facility or from shipment samples, with all costs for failed inspections borne by the vendor. Rejected items may be returned or held at the vendor’s expense, and acceptance may be revoked if latent defects are discovered later. Invoices must be itemized with PO numbers, unit descriptions, pricing, and extensions exactly as listed, reference a single PO number per invoice, include a valid payee identification number, and be mailed to Huntsville, TX unless discounted, in which case email is permitted. Payment will follow Texas Government Code Chapter 2251 and 34 TAC §20.487, with erroneous payments requiring refund within 30 calendar days. The contract is governed by Texas law, with venue in Travis County, and disputes must be resolved through Chapter 2260 of the Texas Government Code. Performance is contingent upon legislative appropriations, and the contract may be terminated if funds are not made available. B