TDCJ - Hilltop Unit - Procurement of HVAC Split System

The Texas Department of Criminal Justice is soliciting bids for a 25-ton HVAC split system procurement for the Hilltop Unit, including full installation, removal of existing equipment, start-up, and training for up to eight on-site employees. The solicitation, identified as IW238057-A, was posted on May 19, 2026, with a response deadline of June 16, 2026, at 3:00 p.m. The system must be a 230 V, 3-phase air conditioning unit with heating, featuring horizontal supply and return airflow with side flow, an electrical damper, and specific components including a 2 ROM deep hot water coil, high static drive, VFD motor, overload relay kit, and VFD kit for discrete fan—all of which must meet exact model numbers and performance standards. The equipment must fit existing ductwork, have a 10,000 CFM supply air capacity, 75-inch height, and 38-inch length, and use 3/8 copper tube with aluminum fin coil. The vendor is responsible for crane or lift services, transition duct replacement and insulation, and disconnecting and reconnecting hot water piping, condensate drains, and piping insulation. All work must comply with OSHA standards, and the vendor must provide one set of manuals upon delivery, along with a minimum of four hours of training. The contract requires full compliance with Texas state laws and regulations, including Buy Texas Affirmation under Section 2155.4441 of the Government Code, prohibitions against doing business with foreign terrorist organizations under Section 2252.152, cybersecurity training under Section 2054.5192, and adherence to data security controls per Section 2054.138. Respondents must certify compliance with the Americans with Disabilities Act, have no suspension or debarment history, and not be linked to human trafficking or terrorism as defined by federal and state statutes. The use of artificial intelligence in contract performance is strictly prohibited without prior written consent from TDCJ, and any AI systems used in preparing the bid must be disclosed. All deliveries must occur during normal work hours at the correctional facility, with all personnel requiring a security escort and strictly prohibited from interacting with inmates. The vendor must follow TDCJ security procedures, including no interaction with inmates and adherence to Personnel Directive PD-29 on sexual misconduct