Telephone Equipment Maintenance Services Re-compete M67001-13-Q-0125

THIS IS A COMBINED SYNOPSIS/SOLICATION for commercial telephone equipment maintenance services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number M67001-13-Q-0171 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66 dated 01 April. 2013 and DPN 20130522 effective 22 April 2013. This solicitation is unrestricted. The associated NAICS code is 811213 and the small business size standard is $10.0 million. This procurement is being conducted under FAR 13 Simplified Acquisition Procedures. INTENT. Marine Corps Installations East (MCIEAST) - Marine Corps Base (MCB) MCIEAST-MCB Contracting Department, Camp Lejeune, NC has a requirement from Telecommunications Division, G-6, MCIEAST for Technical Assistance Service (TAS), Extended Technical Assistance Services (ETAS), Return & Repair Replacement Service, and Remote Diagnostics Service for Nortel/Avaya/ Genband equipment aboard MCB Camp Lejeune, NC and its satellite activities. A detailed description of the government's requirement is located at Attachment 1. Period of Performance will begin upon contract award and end 12 months after. PROCUREMENTAPPROACH. The basis for award is lowest Price Technically Acceptable (LPTA). The award will be made to the quoter that provides the quote that is the lowest price technically acceptable (LPTA), with an acceptable record of past performance. Pursuant to FAR 13.106-1 (a) (2), the criteria for evaluation are: (1) Technical capability including confirmation of Avaya Partnership; (2) Ability to meet the required Period of Performance (POP) dates (3) Past Performance and (4) Price. PERIOD OF PERFORMANCE. The period of performance will begin upon contract award and end 12 months after. BASIS OF AWARD. Award will be made to the lowest price technically acceptable (LPTA) responsive quoter with acceptable past performance. All responsible business sources may submit a response which, if timely received, will be considered by the agency. The Government anticipates award of a Firm Fixed Price (FFP) contract, payable in quarterly increments in arrears. The Government intends to award one contract as a result of this solicitation; however, the Government reserves the right to award no contract at all, depending on the quality of quotes submitted. The Government intends to evaluate quotes and award a contract without conversations with vendors. Vendors should not expect requests for clarification or additional information from the Government. Therefore, the vendor's initial quote shall contain the vendor's best terms from a price and technical standpoint. However, the Government reserves the right to conduct conversations with vendors if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; and may waive informalities and minor irregularities in quotes received. Quotes will initially be evaluated and ranked according to price, from lowest to highest. The Government reserves the right to evaluate only the technical quote of the lowest price offeror. Other technical quotes may not be evaluated unless the Government determines the lowest price offeror to be unacceptable or non-responsive. In the event the Government determines the lowest price offeror to be unacceptable, the technical quote of the next lowest price offeror will be evaluated. This process will continue until a technical quote is determined to be acceptable. INSTRUCTIONS TO VENDOR. Quoters responding to this announcement shall submit their quote in accordance with FAR 52.212-1. Submission of quotes shall include the following: (1) Technical Capability. (2) Past Performance: provide three past performance references (not more than 3 years old). Past performance references shall be for requirements similar to this requirement in scope and size. Include the following information POC, contract number, period of performance, and contract amount; (3) Price The requirements are detailed in Statement of Work included as Attachment 1. The quote shall include the following: 1) Technical Capability- Narrative that demonstration of the capability to perform all the requirements in this RFQ and PRS. Quoter shall include confirmation of their status as is an authorized Avaya Partner. 2) Ability to meet the period of performance with start date on day of award 3) Past Performance References 4) Price Quote 5) Completed FAR Clause 52.212-3 "Offeror Representations and Certifications - Commercial Items" 6) Completed DFARS Clause 252.212-7000 "Offeror Representations and Certifications- Commercial Items " Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-1. The quote shall include the following: (1) Technical Capability - Detailed technical narrative that shall include the contractor's technical approach for accomplishment of work that explains how the requirements described in attachment (1) of this solicitation will be accomplished from beginning to end. A vendor's quote shall be written in a logical, practical, clear, concise and logically assembled manner, containing all pertinent information in sufficient detail to provide the evaluators with a clear understanding of the vendor's approach and to permit evaluation of the proposed program. It is the responsibility of the vendor to present enough information to allow the various work efforts, support, and management approaches to be meaningfully evaluated without discussions. Quote shall include certification that the quoter is an authorized Avaya partner. (2) Written confirmation of the quoter's ability to meet the required Period of Performance (POP) dates starting with the date of award. (3) Past Performance - Vendor shall submit no more than three (3) past performance references (not more than 3 years old) for contracts similar in scope and size. Information shall include Point of Contact, contract phone number, delivery/period of performance, and contract number. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Vendors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance and will receive a neutral rating. The vendor should provide the information requested above for past performance evaluation, or affirmatively state that it possesses no relevant directly related or similar past performance. Offerors may also offer provide information on problems encountered on these identified contracts and the offeror's corrective actions. The Government may give greater consideration to the contracts that the Government feels are most relevant to the RFQ. (4) Price - All pricing quoted shall be FOB Destination. CLIN 0001: Technical Assistance Service (TAS), / Extended Technical Assistance Services (ETAS), Return & Repair Replacement Service, and Remote Diagnostics Service for Nortel/Avaya/ Genband equipment at Marine Corps Base Camp Lejeune, NC and its satellite activities. Estimated Quantity: 4 quarters Unit Price:___________ per quarter X 4 = Total Price: ______________ WIDE AREA WORKFLOW. As a condition of receipt of this contract, the Vendor agrees to implement the Department of Defense (DoD) web based software application called Wide Area Workflow- Receipt and Acceptance (WAWF-RA). This application allows DoD vendors to submit and track invoices and Receipt/ Acceptance documents electronically, and allows for complete visibility throughout the acceptance and payment process. The Website for registration is https://wawf.eb.mil . WAWF training can be accessed at http://www.wawftraining.com. SUBMISSION. QUESTIONS - All questions shall be submitted to Tracy Fulks via email only (contact@example.gov) no later than Thursday 13 June 2013 no later than 11:00 am EST. Please provide the RFQ number in the subject line. THE CLOSING DATE AND TIME FOR THIS SOLICITATION IS FRIDAY 21 JUNE 2013 AT 11:00 AM EST. Quotes shall be submitted to the MCIEAST-MCB Contracting Department, by the above date and time to be considered for award. Quotes may be submitted via email to contact@example.gov; or via courier to MCIEAST- MCB Contracting Department, Bldg 1116, Camp Lejeune, NC 28542. Submitted quotes must reflect unit prices, extended amounts and an overall total. Any portion of the quote submitted separately via mail, courier, email, or other shipment process shall still be received by 11:00 AM EST, 21 June 2013. Incomplete quotes will not be considered. Any submissions after the date and time above will be considered late and will not be considered for award. All quotes submitted shall be Vendor's Best Quote as it is the Government's intent to award without further exchanges. The burden of ensuring the Contractor's quote is received by this office, within the stated timeframe, is the Contractor's responsibility. POINT OF CONTACT. The Contract Specialist and P.O.C. for this requirement is Tracy Fulks and may be reached via email at contact@example.gov or by phone at +1 (555) 000-0000. Alternate P.O.C. is Lisa Williams at email contact@example.gov and by phone at +1 (555) 000-0000. ATTACHMENTS Attachment 1 Statement of Work (SOW) CLAUSES. The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions and clauses apply to this acquisition: FAR 52.212-1 "Instructions to Offerors" FAR 52.212-2 "Evaluation-Commercial Items" FAR 52.212-3 "Offeror Representations and Certifications - Commercial Items" FAR 52.212-4 "Contract Terms and Conditions - Commercial Item s" FAR 52.212-5 "Contract Terms and Conditions Required to Implement Statutes of Executive Orders--Commercial Items". Applicable clauses cited in 52.212-5 are: FAR 52-222.3 "Convict Labor" FAR 52.222-19 "Child Labor" FAR 52.222-21 "Prohibition of Segregated Facilities" FAR 52.222-26 "Equal Opportunity" FAR 52.222-36 "Affirmative Action for Workers with Disabilities" FAR 52-232-33 "Payment by Electronic Fund Transfer" FAR 52.223-18 "Encouraging Contractor Policies to Ban Text Messaging while Driving" FAR 52.222-41 "Service Contract Act of 1965". FAR 52.204-7 "Central Contractor Registration" FAR 52.222-52 "Exemption from the Application of the Service Contract Act to Contracts for Certain Services-Certification" FAR 52.247-34 "F.O.B. Destination" FAR 52.252-2 "Clauses Incorporated by Reference" with fill-in www.farsite.hill.af.mil; DFARS 252.204-7003" Control of Government Personnel Work Product" DFARS 252.204-7004AltA "Central Contractor Registration" DFARS 252.203-7002 "Regulations to Inform Employees of Whistle Blower Rights Acquisitions of Commercial Items" DFARS 252.212-7000 "Offeror Representations and Certifications- Commercial Items " DFARS 252.212-7001 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items". Applicable clauses cited in 252.212-7001 are: DFARS 252.225-7001 Buy American Act and Balance of Payments Program; DFARS 252.232-7003 "Electronic Submission of Payment Requests and Receiving Reports" NMCARS SUBPART 5237.1-SERVICE CONTRACTS GENERAL 5237.102 Policy 5237.102(90) Requirement for Contractor data entry into the Enterprise-wide Contractor Manpower Reporting Application (ECMRA) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for _____________ via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil. .