Temporary Dining and Lodging for USCGC TAHOMA Crewmembers

SOURCES SOUGHT NOTICE: DINING AND LODGING USCGC TAHOMA (WMEC-908) This is a SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION; not a pre-solicitation notice or solicitation for proposals/quotations. Pursuant to FAR Part 10 (Market Research), the purpose of this notice is to: (1) determine if sources capable of satisfying the agency's requirements exists, (2) determine if commercial items suitable to meet the agency's needs are available or could be modified to meet the agency's requirements, and (3) determine the commercial practices of company's engaged in providing the needed service or supply. Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action. REQUIREMENT: This notice is issued by the U.S. Coast Guard, Surface Force Logistics Center Norfolk, VA to identify sources capable of providing the following: Dining and Lodging: (Subject to change at the discretion of the Government). The Contractor shall provide quality temporary lodging, for fifty (50) Coast Guard personnel within a five (5) mile radius of 2060 E. Adams St., Jacksonville, FL 32202. Scope of Work: The scope of the acquisition is for the Temporary Dining and Lodging for the USCGC TAHOMA Crewmembers. This requirement may include, but is not limited to the following: - Provide Four (4) Single occupancy and Twenty-seven (27) Double occupancy rooms (increased to Forty-seven (47) Double occupancy rooms for a portion of the performance period) for Coast Guard personnel. The Contractor shall ensure that all lodging facilities provided shall meet the following minimum standards: - Meet the Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master List (see 4.1 (Hotel and Motel Fire Safety Act of 1990 (PL101-391))). - Lodging Facility shall be within 5-miles of the Dry-dock location. - Facility shall meet at a minimum the requirements of either three stars for a Forbes (formerly Mobil) Travel Guide rating or three diamonds for an American Automobile Association (AAA) rating. - Full indoor laundry facility on premises with 24/7 guest access. - Full access and use of a workout facility or fitness center in designated exercise room w/ dedicated equipment specialized for the use of working out (e.g. treadmill, rowing machine, elliptical machine, weight machine, free weights etc.). Facility shall be either on the lodging facility premises or within walking distance (not to normally exceed - mile or 5 minute commute via vehicle). - Access to internet in all rooms. - Full daily maid service and cleaning. - Iron and Ironing Board in every room. - Full Bath in every room. - Microwave, coffeemaker and refrigerator in every room. - Personal belongings safe in every room. - Lodging facility room entrances shall be accessible only by internal hallway(s). The internal hallway(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facility's lobby. The lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. Parking. The Contractor shall ensure that the lodging facility have on premises parking available for a minimum of 3 vehicles during the entire duration of the stay. Dining requirements: The Contractor shall provide healthy, appetizing, and nutritious dining, including 3 meals a day (breakfast, lunch and dinner) and wait staff gratuities, for up to 58 Coast Guard personnel (increased to 98 Coast Guard personnel for a portion of the performance period) within a 5 mile radius of the crew's primary lodging location and within a reasonable distance (not more than 5 miles) of the shipyard location for lunch. Breakfast. Each breakfast shall include: - A choice of two whole fresh fruits. - A choice of three fruit juices. - A choice of whole or low fat milk. - A choice of two cereals. - Eggs cooked to order. - Pancakes, French toast or waffles. - Bacon or another breakfast meat. - A choice of potatoes or grits. - A choice of toast or pastry. - A choice of coffee or tea. - Butter, margarine, syrup and jelly or jam. Lunch and dinner. Each lunch and dinner shall include a choice of three different hot entr'es. Entr'e choices shall vary in a manner not to repeat within a 3-day period. Daily entr'e choices shall include the following: - Poultry (baked and grilled options shall be available upon request, in lieu of battered and/or fried). - Beef or pork - Fish or shellfish (baked and grilled options shall be available upon request, in lieu of battered and/or fried). - A choice of soup or salad, with crackers & regular &/or low fat dressing. Soup choices shall not repeat within a 3-day period at least one of the soups must meet vegan requirements. - A choice of potatoes or pasta with accompanying sauces. - A choice of potatoes or pasta with accompanying sauces that meets vegan requirements. - A choice of two vegetables. - A choice of two vegetables that meets vegan requirements. - Water and a choice of beverages. - A choice of breads; and a choice of butter or margarine. - A choice of three different desserts or whole fresh fruit. Take-out meals. The Contractor shall substitute carry-out meals for up to 16 Coast Guard personnel for breakfast, lunch and/or dinner, when designated by the COR. The Contractor shall coordinate pick up times and location with the COR. Lunch carry-out meals shall include either hot meals as detailed in paragraph 3.4.3 or a box lunch which shall include: - A sandwich with a choice of three different options of deli meat on a choice of breads or wraps (including choice of condiments). - A bag of chips. - Potato, pasta or garden salad with dressing. - A dessert with a choice of two options, including fresh whole fruit as one option. - A beverage from a choice of soda, diet soda, bottled water and juices. Dining Facility: The Contractor shall provide a dining area that is used solely for the purpose of dining, and shall be available to the crew for no less than 3 hours per meal. Commercial Standards. The Contractor shall meet, at a minimum, the requirements of three stars for a Forbes (formerly Mobil) Travel Guide rating or three diamonds for an American Automobile Association (AAA) rating for dining and lodging. Anticipated Period of Performance: The period of performance is anticipated to be for fifty (50) calendar days with a start date of 19 October 2018 and end date of 07 December 2018. (Subject to change at the discretion of the Government). NAICS Code/Size Standard: The applicable NAICS Code is 721110, Hotels (except Casino Hotels) and Motels. Submission of Information: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this market survey/sources sought notice including commercial market information and company information. Companies may respond to this Sources Sought Notice via e-mail to pamela.t.nelson@uscg.mil no later than 10 September 2018 at 11:59pm Eastern Standard Time with the following information/documentation: 1. Name of Company, Address and DUNS Number. 2. Point of Contact and Phone Number. 3. Business Size applicable to the NAICS Code: Please state which of the following apply to your company: a. 8(a) Small Business Concern; b. HubZone Small Business Concern; c. Service-Disabled Veteran Owned Small Business Concern (SDVOSB); d. Veteran Owned Small Business Concern (VOSB); e. ED Woman Owned Small Business Concern (EDWOSB); f. Woman Owned Small Business Concern (WOSB); g. Small Business Concern; h. Large Business Concern 4. Documentation Verifying Small Business Certification. Please provide the following documentation as it applies to your company: a. If claiming 8(a) status, provide a copy of your 8(a) Certificate from SBA. b. If claiming HuBZone status, provide a copy of your HuBZone Certificate from SBA. c. If claiming SDVOSBC status, provide documentation that shows the Service Disable Veteran (SDV) unconditionally owns 51% of the business, controls the management and daily operations, and holds the highest officer position in the company. Documentation should also be provided to show that the SDV has a service-connected disability that has been determined by the Department of Defense or Department of Veteran Affairs. Finally, provide documentation that shows the business is small under the NAICS code 721110. d. If claiming VOSBC status, provide documentation that shows the Veteran unconditionally owns 51% of the business, controls the management and daily operation, make long-term decisions for the business, and holds the highest officer position in the company that works at the business fulltime during normal working hours. The documentation should also show the business is small under the NAICS code 721110. e. If claiming EDWOSB status, provide documentation that shows the company is at least 51% owned by one or more women who are "economically disadvantaged", and primarily managed by an economically disadvantaged woman that make long-term decisions for the business, hold the highest officer position in the business and work at the business full-time during normal working hours. The documentation should also show the business is small under the NAICS code 721110. A woman is presumed economically disadvantaged if she has a personal net worth of less than $750,000 (with some exclusions), her adjusted gross yearly income averaged over the three years preceding the certification less than $350,000, and the fair market value of all her assets is less than $6 million f. If claiming Woman Owned Small Business status, provide documentation that shows the company is at least 51% owned and controlled by one or more women, and primarily managed by one or more women that make long-term decisions for the business and hold the highest officer position in the business and work at the business full time during normal working hours. The women must be U.S. citizens. The documentation should also show the business is small under the NAICS code 721110. g. If claiming Small Business status, provide documentation to show the business is small under NAICS code 721110. 5. Statement of Proposal Submission: State how your company will do the work and that your company WILL submit a proposal as a prime contractor if a solicitation is issued as a result of this Sources Sought Notice. 6. Past Performance Information: Provide evidence of three (3) experiences in work similar in type and scope to include contract numbers, project titles, and dollar amounts, points of contact and telephone numbers. If two companies are planning to conduct business and submit an offer as a Joint Venture or similar type of teaming agreement, they are requested to provide past performance information on projects of similar scope that they have performed together as a Joint Venture, if available. Providing individual past performance documentation from each company on separate projects where the two did not work together may be considered less relevant. SAM: (Formally known as CCR). Interested parties should register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. The SAM can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606 8220. Disclaimer and Important Notes: This Sources Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice or Government use of any information provided. Failure to respond or submit information in sufficient detail may result in a company not being considered a likely offeror when making a decision on whether or how to set aside a solicitation for restricted competition. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. At this time no solicitation exists; therefore, Do Not Request a Copy of the Solicitation. After a review of the responses received, a pre-solicitation notice and solicitation may be published on Federal Business Opportunities (FedBizOpps) website. It is the potential offeror's responsibility to monitor FedBizOpps for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation.