This Combined Synopsis/Solicitation opportunity from Department Of State was posted on July 21, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Temporary Grounds Maintenance services at newly obtained residence
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The U.S. Embassy in Tallinn, Estonia, is soliciting fixed-price contracted grounds maintenance services to ensure year-round care of its property, with services structured into four distinct seasonal phases. During winter, from November 15 to April 14, the contractor must perform weekly snow clearing and ice control on three designated areas: a 90-meter access road, an 81.5-meter walkway, and an 81.6-square-meter parking and entrance pavement, applying gravel to prevent slipping and removing snow piles exceeding 1.2 meters in height once per winter. The spring transition period from April 15 to April 30 requires a single, comprehensive collection and off-site disposal of all winter-applied gravel from walkways and paved areas. The summer growing season, spanning April 15 to October 31, mandates biweekly lawn maintenance, including grass mowing to a height of 1.5 to 4 centimeters, removal of pinecones and pine needles, and disposal of fallen branches and natural debris, with all organic waste handled in strict compliance with Estonian environmental and waste regulations. The autumn transition from October 1 to November 14 involves heavy pine needle and cone removal and pre-winter site preparation to ready the grounds for snow accumulation. The contractor is responsible for all labor, transportation, and equipment unless otherwise specified, including optional use of a government-provided Husqvarna mower with full responsibility for fuel, maintenance, and post-use cleaning. All personnel must pass U.S. Embassy security vetting, submit a detailed list within 10 days of award, wear uniforms on-site, abstain from intoxicants while working, and adhere to strict conduct standards. The contract includes a base one-year period with an optional one-year extension, and requires proof of general liability and workers’ compensation insurance with the U.S. Government named as an additional insured. Invoices must be submitted to the designated embassy office with proper accounting data, and performance is subject to inspection and acceptance by the Government, with no formal pricing details provided despite structured line items for base and option years, leaving the total contract value undefined.
General Info
Agency
NAICS
Place of Performance
Tallinn, EE-37, 15099, ESTSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
The purpose of this contract is to obtain grounds maintenance services for real property owned or managed by the U.S. Government at Tallinn, Estonia. The Contractor shall perform gardening and yard maintenance services in all designated spaces. The contractor shall provide all necessary labor, transportation, and equipment (unless otherwise specified) to maintain the designated grounds in a neat, clean, and safe condition across all seasons.
To ensure continuous and reliable property maintenance, the operational seasons and their respective service dates are strictly defined as follows:
Winter (Snow Clearing) - November 15 - April 14, Snow clearing, ice control, gravel application.
Spring Transition - April 15 - April 30, Winter gravel collection (one-time), initial debris clearing.
Summer (Lawn Mowing) - April 15 - October 31, Grass cutting, pinecone/needle removal, branch disposal.
Autumn/Fall Transition - October 1 - November 14, Heavy pine needle/cone clearing, pre-winter property prep.
SUMMER/GROWING SEASON MAINTENANCE (APRIL 15 – OCTOBER 31)
During the active growing season, services are required once every two weeks.
The contractor is responsible for:
- Lawn Maintenance: Mow all grass areas to a maintained height of 1.5 cm to 4 cm.
- Pinecone & Needle Removal: Collect, remove, and properly dispose of all fallen pinecones and pine needles from the grounds.
- Debris & Branch Removal: Collect, remove, and properly dispose of all fallen tree branches and related natural debris.
- Disposal: All collected organic waste must be completely removed from the property and disposed of in accordance with local Estonian environmental and waste management regulations.
AUTUMN/FALL TRANSITION (OCTOBER 1 – NOVEMBER 14)
During the fall transition period, the contractor shall do leaves cleaning and pinecone and pine needles cleaning and removal from the property.
The Contractor shall also prepare the property grounds for winter.
WINTER SNOW CLEARING & MAINTENANCE SERVICES (NOVEMBER 15 – APRIL 14)
During the winter period, services are required once a week, contingent upon active snowfall and accumulation.
Area 1: Access Road: Clear a 2-meter-wide path along the entire 90-meter length of the closed street vehicle road.
- Area 2: Backyard Walkway: Clear the 81.5-meter-long walkway connecting the front house to the guest house to its full 1-meter width.
- Area 3: Parking Lot / Entrance Pavement: Completely clear the 81.6 m² front house parking and entrance pavement of snow.
- Ice Control / Gravel Application: Apply a generous amount of gravel (grit/sand) to Area 2 (Walkway) and Area 3 (Parking Lot / Entrance) to ensure safe, slip-free pedestrian and vehicle traffic.
- Snow Pile Removal: Monitor accumulated snow piles adjacent to the three cleared areas. When snow piles exceed 1.2 meters in height, the contractor must physically remove the snow from the property. This is a once (1) per winter service. The additional sow removal services will be ordered separately and are not included in this statement of work.
SPRING TRANSITION AND GRAVEL COLLECTION (APRIL 15 – APRIL 30) ONE-TIME SPRING CLEANUP
The contractor shall perform a one-time comprehensive sweep, collection, and off-site disposal of all winter gravel/grit applied to the walkways, roads, and parking lots during the winter months.
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