Tender to Provide Laneway Snow Clearing Services for Timmins North

The City of Timmins is soliciting tenders for laneway snow clearing services in the Timmins North region. The contract is for an initial two-year term from November 1, 2026, to April 30, 2028, with an option to renew for one additional term. Services are typically performed between midnight and 8 am, triggered by the Road Supervisor when snow accumulation reaches 80 mm. The contractor must utilize a bucket loader with a 3 to 5 cubic yard capacity and ensure the entire travel portion of laneways is cleared and piled at approved locations. Key performance requirements include providing email notification of completion within two hours of finishing a beat and rectifying safety issues within a two-hour window to avoid back-charges. Bids must be submitted electronically by October 15, 2026, at 2:00 pm Timmins time. The City will evaluate bids based on the net present value of total contract prices, with a preference for the lowest hourly rate. Evaluation factors include the bidder's financial and technical capability, proven track record, proximity of their service center, and adherence to City policies. Applicants must provide at least three similar project references, project team experience, and equipment registration details. The successful bidder is required to maintain comprehensive insurance, including Commercial General Liability of $2 million per occurrence and $5 million aggregate, and Automobile Liability up to $5 million for snow removal operations. Additionally, a valid Ontario WSIB Clearance Certificate is mandatory. All payments will be processed via electronic funds transfer to a Canadian chartered bank. The contract includes a minimum two-year warranty from the date of project completion.