Term Contract for grounds maintenance of 3 boat landings in Pittsylvania County , Virginia

The Virginia Department of Wildlife Resources is soliciting bids for a term contract to provide mowing and litter control services for three boat landings in Pittsylvania County: Anthony Ford #4 on Smith Mountain Lake, and Myer’s Creek and Leesville Hand Launch Area on Leesville Reservoir. The contractor is required to visit each site at least once per week, with the earliest allowable start time for services at 7:00 a.m. The initial period of performance runs from January 1, 2027, through December 31, 2027, with four optional one-year renewals. Key milestones include the first litter control visit by January 8, 2027, and the first mowing visit by April 3, 2027. The contractor must provide all necessary equipment and remain available for additional on-call grounds maintenance tasks as requested by the agency. Award will be made on a grand total basis to the lowest responsive and responsible bidder, with a specific preference hierarchy for DSBSD-certified micro businesses and small businesses. Bidders must demonstrate the capability and capacity to perform the work, provide their business history, and certify that they have inspected the job sites. The contract requires the maintenance of specific insurance coverages, including Workers' Compensation and General Liability, and adherence to a drug-free workplace policy for contracts exceeding $10,000. Invoicing occurs monthly or bi-weekly, with payments for invoices over $5,000 processed within 30 days of service completion. All bids must be submitted through the eVA portal, and the contractor is responsible for repairing any damages to utilities or equipment caused during performance at their own expense.