Term Contract for Pothole & Pavement Repair Services

The City of Garland is soliciting sealed bids for a Term Contract for Pothole & Pavement Repair Services under solicitation number REQ00002639, with a response deadline of August 4, 2026. The contract is for an initial one-year term with two optional one-year renewal periods, for a potential total duration of three years, with an estimated total value of up to $600,000 over the full term. The annual budget target is $200,000, and work will be performed on an as-needed basis via task orders across the city. Bidders must provide unit pricing for four types of pavement repairs—categorized by depth and whether a cutout is required—as well as mobilization costs per work order, though quantities listed are estimates only and do not guarantee minimum work volume. All proposals must be submitted electronically through the Ion Wave portal; faxed or emailed bids are not accepted. Required attachments include the Contractor Utilization Form, Reference Form, and Equipment Inventory Form, and all questions must be submitted through the Ion Wave Question & Answer system. Work must comply with North Central Texas Council of Governments Public Works Construction Standards and the Texas Manual on Uniform Traffic Control Devices, using Type D Hot Mix Asphalt with PG64-22 binder and the specified PPC patching technique. All repairs require before-and-after photography, daily logs, and adherence to safety protocols including PPE. Performance is F.O.B. Destination, with inspection and acceptance conducted by the City at the work site. Contractors must certify compliance with federal and state requirements including debarment status, conflict of interest, and foreign ownership disclosures where applicable. HUB status may be self-reported, and non-resident bidders must submit additional disclosures. Invoices must be emailed to contracts@garlandtx.gov or mailed as specified on the purchase order, with Alex Arellano serving as the primary point of contact for contract administration. The award will be based on best value, considering technical compliance, delivery capability, and overall cost-effectiveness.