Term Contract for Pothole & Pavement Repair Services

The City of Garland is soliciting bids for a term contract to provide on-call pothole and pavement repair services under solicitation REQ00002639. The contract is structured as a one-year initial term with two optional one-year renewals, with a targeted annual budget of $200,000 and an estimated total value of up to $600,000 over the full potential term. Bids must be submitted electronically via the Ion Wave portal by the deadline of August 4, 2026, and no faxed, emailed, or phone inquiries will be accepted. All responses must include completed mandatory forms: Bid Proposal Schedule, Bid Bond, Contractor Utilization Form, Reference Form, and Equipment Inventory Form, with all line items priced; failure to complete any component will result in disqualification. Work includes repairs of potholes and pavement patches of varying depths, both with and without subgrade cutouts, using approved materials such as Type D PG64-22 HMA and trackless tack emulsion, and compliant equipment like hotbox trailers and compactors. Performance must adhere to the NCTCOG Public Works Construction Standards and the Texas Manual on Uniform Traffic Control Devices, with all work completed within two days of authorization and a minimum of 51% performed by the contractor’s direct workforce. The City will inspect and accept all work at the job site upon completion, and defective work must be corrected at the contractor’s expense. Contractors must certify compliance with Texas laws prohibiting contracts with foreign entities from designated countries, restrictions on boycotting energy companies, and adherence to the Texas Public Information Act and ethics statutes. HUB vendor status must be self-certified, and any conflict of interest requires submission of Form CIQ. Invoicing is to be submitted electronically to contracts@garlandtx.gov with the PO number, and payment is contingent on city appropriation of funds. The procurement is evaluated for best value, not lowest price, considering contractor performance, equipment availability, geographic proximity, scheduling, and responsiveness. All contracts are subject to mutual written agreement for renewal and require formal city approval for any price adjustments.